- Linfield College
Residence Life

Housing Registration

2019-2020 Housing Registration

  1. Read this information packet to successfully navigate the online process of housing registration.
  2. Fall Housing Application is open for Current Students April 2 through April 15. Please log in to the housing portal at https://housing.linfield.edu/StarRezPortal/ and complete the Fall Housing Application. All students must complete the Fall Housing Application to be eligible to join a roommate group.
  3. Understand that the online housing process will take place over several weeks. You will be required to log in to the housing portal multiple times in order to complete all of the steps.
  4. Determine your desired room type (single, double, triple, etc.) and with whom you want to live. If you plan to live in a single, you must create a Roommate Group and verify the Roommate Group, in which you will be the sole member.
  5. Designate one person in your roommate group to be the Roommate Group Leader.
  6. The Roommate Group Leader will create the Roommate Group in the housing portal. Only the Group Leader should create a Roommate Group.
  7. The Roommate Group Leader will then share the Roommate Group Name and Password with the rest of the roommates.
  8. All remaining roommates will log back in to their housing application on the housing portal and click on Step 6 (Roommate Group). Choose “Join a Group” and enter your Roommate Group Name and Password to assign yourself to a Roommate Group.
  9. Once all roommates have joined the Roommate Group, the Group Leader will then log back in to their application on the housing portal – choose “Verify Roommate Group.” IMPORTANT – Your Roommate Group will not be assigned a Room Selection Timeslot if the Roommate Group Leader does not verify the Roommate Group before the deadline of 8:00am Monday, April 15th.
  10. Roommate Groups will be assigned timeslots to select their room based on the number of combined cumulative credits earned through Jan Term 2019 (including transfer credits) of all roommates in a group.
  11. Your Room/Apartment Selection Timeslot will be emailed to you by 5:00pm on the evening prior to your housing registration window. For example, Housing Registration (Room Selection) for all quad roommate groups will take place starting at 1:00pm on Monday, April 22nd. These roommate groups will receive an email with their Room Selection Timeslot by 5:00pm on Sunday, April 21st. If the Roommate Group Leader needs to be changed because they are not available during the group’s designated timeslot, the Roommate Group Leader can designate somebody else in the Roommate Group as the Group Leader. They can log into their application on the housing portal, click on Roommate Group, then select someone else to be the Roommate Group Leader.
  12. Prioritize your housing preferences. Have several possible options in case your first choice is unavailable. Check the Residence Life website (linfield.edu/reslife) for housing floor plans and options by room/hall and a complete list of cost by housing type. (Note: floor plans are subject to change and are not to scale.)
  13. When it is your Roommate Group’s designated Room Selection Timeslot, your Roommate Group Leader will log in to their application on the housing portal, at which time the Room Search function will be enabled. They will use the Room Search Wizard to choose a room/apartment and assign beds to all students in their Roommate Group. You must have enough students to fill the occupancy of a room in order to reserve it.
  14. You will receive an email informing you of your room/apartment reservation. All roommates in the group must log back into their application on the housing portal and sign the housing contract.
  15. To live in the suburbs (College owned apartments) each student must be suburb eligible. Only students who will be a 3rd year college student (minimum) or will be 21 years of age by the start of fall semester, August 26, 2019, are eligible to register for the suburbs.
  16. Once you have a room assignment, your room is secured for the 2019-2020 academic year. There will be a $300 contract cancellation fee assessed to any student who does not honor the online housing contract. The cancellation fee will increase to $600 after July 1, 2019.

Housing registration schedule

Monday, April 22 Apartment and Residence Hall Quads/Suites Timeslot Assignments begin at 1pm
Thursday, April 25 Apartment and Residence Hall Triples Timeslot Assignments begin at 1pm
Tuesday, April 30 Apartment and Residence Hall Doubles Timeslot Assignments begin at 1pm
Friday, May 3 Apartment and Residence Hall Singles Timeslot Assignments begin at 1pm         

Housing Changes for 2019-2020

The following locations will not be available for housing for the 2019-2020 Academic Year: 

  • Pioneer Hall
  • Potter Hall
  • Memorial Hall
  • 540 Apartments
  • Miller Hall first floor has been converted to a female floor for 2019-2020

Credit hour priority for timeslot assignments

Room/Apartment Selection Timeslots will be assigned to Roommate Groups based on the TOTAL number of COMBINED credit hours earned through Jan Term 2019 by the students in the Roommate Group. Roommate Group Leaders will need to log in to their housing application on the housing portal as soon as their Room Selection Timeslot opens in order to maximize options.

Suburbs

The Residence Life website, www.linfield.edu/reslife, currently shows all Suburb apartments and their occupancy. Only students who will be a 3rd year college student (minimum) or will be 21 years of age by the start of fall semester, August 26, 2019, are eligible to register for the suburbs. 

Students currently studying abroad

Students who are currently abroad or on a leave of absence will complete the same online housing selection process.

Students studying abroad during 2019 fall semester or the 2019-2020 academic year

Students that will be studying abroad during fall semester 2019 or the full 2019-2020 academic year must complete the online housing registration process by Monday, April 15th by 8am. It is your responsibility to let us know that you will not need housing by completing the short application. Students cannot “hold a spot” open for another student who is studying abroad.

Fraternity housing

Students planning on living in a fraternity house must complete the online housing application to be eligible to live in fraternity housing. The application process will ask what fraternity the student plans to live in. The housing office will provide each fraternity president and treasurer with a list of members requesting to live in fraternity housing. Students must meet academic requirements to live in fraternity housing and are also required to sign a billing release accepting rent charges.

Off campus housing exemptions

Linfield College is a residential campus and requires all students to live in college housing for three years. A student may be exempt from college housing if the student meets at least one of the criteria listed below:

  • 4th year college attendance (minimum)
  • 21 years of age prior to the start of the 2019-2020 academic year (August 26, 2019)
  • Living with parent(s) or guardian(s) in their primary home of residence within 20 miles of Linfield McMinnville campus
  • Married or registered domestic partnership
  • Qualifying dependent(s) living with you in your primary home of residence

If you do not meet the off-campus exemption criteria, you can appeal to the housing committee to explain your extenuating circumstance. All appeals must be made in writing to housing@linfield.edu and must be received by 8:00am on Monday, April 15th.

Meal plan options

Students will choose a meal plan through the housing application. All students in the residence halls and students living in fraternity housing (who are non-suburb eligible) must be on one of the following three meal plans:

Plan A Unlimited Unlimited AYCE* meals + $125 Flex  $2,850 per semester
Plan B Weekly 12 unlimited AYCE* meals per week + $330 Flex $2,775 per semester
Plan C Block 100 unlimited AYCE* meals per semester + $600 Flex $2,645 per semester *All You Care to Eat

There is no meal plan exemption available for students living in residence halls or for students living in fraternities (who are non-suburb eligible). Our campus dining services program can accommodate your special dietary requirements. Students with special dietary needs or concerns are encouraged to contact Bill Masullo, General Dining Manager at wmasull@linfield.edu

Rooming with an incoming student

If you have a friend who is a first year or transfer student with whom you would like to live, that person must have paid their matriculation fee and completed their housing application through the housing portal by April 15th. You must both be eligible for the same type of housing in order to be able to form a Roommate Group. For example, a first or second year student who is only eligible to live in residence halls will not be able to set up a roommate group with a student who is eligible to live in the suburb apartments.

Need a roommate

If you need a roommate for the 2019-2020 academic year, you may post a message on the “Linfield College Roommate Search” Facebook group. To access this group, search for the “Linfield College Roommate Search”. Once located, click “join group” where you will be verified to be a current Linfield student before you are allowed access to the group. If you cannot find a roommate, you must still complete the process through Step 5 (Additional Information) of the housing registration. This will help Residence Life place you with another returning student or current student who is also without a roommate at the end of the housing registration process. Do not attempt to register for housing if you do not have enough eligible students to fill a room or apartment. We will assign you housing and notify you via email by June 14.

Housing accommodation

If you have needs that require a housing accommodation, please email housing@linfield.edu. Housing accommodations will be made with a recommendation letter from one of the following: Learning Support Services, Counseling Center, Student Health Center, or the Chaplain’s Office. Recommendation letters must be received by April 12th. If you are currently assigned a housing accommodation, you must re-submit a recommendation letter to renew your housing accommodation request each academic year. If your housing accommodation is approved, you will receive email notification. You must still complete the online housing application through Step 5 (Additional Information.  If you will be living with a roommate, you will also need to create a roommate group, Step 6.  The Housing Office will work with you to find appropriate housing to meet your housing accommodation.

Gender Inclusive Housing

Linfield College wanted to create a living environment where people do not have to identify with a gender label. Gender Inclusive housing does not consider gender as a factor in the housing application process. First floor of Campbell Hall provides gender inclusive bathrooms open to all users regardless of biological sex or gender identity.  Private stalls, with partitions going nearly to the floor and ceiling, enclose toilets, urinals, and showers with individual changing areas. It is not advised that people in romantic relationships live together. If you would like to live in Gender Inclusive housing, please complete the “Gender Inclusive Housing Application” form, available on the Residence Life website and turn it in to Student Affairs office, Melrose Hall 110, by April 12th. Once approved, you will be notified via email. Please note: You will not be able to create a mixed gender Roommate Group on the housing portal. The housing office will create the approved Roommate Group, and you will be notified of who your Roommate Group Leader is and what your Room Selection Timeslot is via email.

2019 Summer Housing

The Summer housing application will open on May 1st and must be completed on the housing portal by Friday, May 10th 2019. The Summer Housing Registration Day will begin on Thursday, May 16th starting at 1pm.  The rate for a double room is $1360 for the summer.  Students employed by the college for at least 20 hours per week in the summer will be charged a discounted rate of $500 for summer housing. Students taking June Term classes who are hoping to live on campus will also complete the Summer Housing Registration process.

Tentative Summer Housing Buildings:

  • Newby
  • Blaine Street Apartments
  • College Ave Apartments
  • Frerichs 
  • Grover

Pet Friendly Housing

Linfield Residence Life is excited to launch our first pet-friendly residence hall, Jane Failing Hall, for Fall 2019. Application due Friday, April 12. Jane Failing Hall is a co-ed residence hall by floor and spaces will be limited with applications being considered on a first come, first served basis. There is an additional application required for pet-friendly housing. The pet-friendly housing policy guide and application can be found on the residence life webpage at:

https://www.linfield.edu/reslife/linfield-housing-information/housing-options/pet-friendly-housing.html

Pet-friendly applications are due Friday, April 12th by 5:00pm. If you plan to live in pet-friendly housing, please select a room in Jane Failing Hall during the room selection process. There are singles and doubles available to choose from.

Waiting List

If you do not get into the specific room or type of room you want when you register, you may put your name on a waiting list in the Student Affairs office, Melrose 110.  To ensure that you will have housing, please reserve your second-choice housing selection. The waitlist will be ranked according to credit hours and will close on Friday, May 3rd. The Director of Residence Life reserves the right to override those on the waitlist in unusual circumstances, particularly in order to maximize the number of available beds.

Portland Summer Housing

Summer housing on the Portland Campus is available in 2019.  Beginning April 1st, students can apply for housing online (https://www.linfield.edu/portland/student-life/residence-life-and-housing.html#applyforhousing).  To qualify, students must be engaged in an academic endeavor (coursework, internship, research, etc).  Summer housing costs for the Portland Campus can be found on the housing application or at https://www.linfield.edu/portland/student-life/residence-life-and-housing/housing-costs.html.

 

Housing selection demonstration/help sessions

Having trouble with the online housing portal? We are here for you! Students are welcome to attend this information session to learn how to navigate the online housing selection process. Date, time and location are listed below:

Wednesday, April 10th 12:00-1:00pm Riley 201

Housing registration universal truths

  1. You must be registered for Fall 2019 classes as a full-time student (minimum of 10 credits) in order to select a room.
  2. You will not be allowed to register for college housing without having the correct number of people to fill the space.
  3. If you plan on living off campus, you must complete the housing application indicating that you will be living off campus.
  4. Once you file an exemption request, and are approved to live off campus, you give up any right to campus housing priority should you later choose to live on campus.
  5. People may not switch rooms or roommates, or register for rooms they do not intend to occupy, in an attempt to take advantage of credit hours. All such situations will be dealt with on an individual basis.
  6. If you have signed a housing contract or been assigned college housing there may be a contract cancellation penalty assessed if you decide to cancel your housing.
    • Prior to July 1 - $300 Contract cancellation fee
    • July 1 to last day of classes Spring Semester - $600 cancellation fee + pro-rated fee for weeks of occupancy

Commonly asked questions and answers

Q: I am 20 years old and I have 61 credits. Can I live in the Suburbs (College owned apartments)?
A: Only students who will be at least a 3rd year college student (regardless of credit standing) or will be 21 years of age by the start of the academic year, August 26, 2019, can live in the suburbs.

Q: I am 20 years old, have 65 credits, and am currently a 1st year college student. Can I live in the Suburbs?
A: No, only students who will be at least a 3rd year college student (regardless of credit standing) or will be 21 years of age by the start of the academic year, August 26, 2019, can live in the suburbs. 

Q: I am not in my 4th year of college or age 21, but I have senior class standing (94 credits) and I want to live off campus with my friends.  Can you make an exception?
A: No, Linfield College is a three-year residential college and requires all students to live in college housing, unless they meet one of the following criteria:

  • 4th year college attendance (minimum)
  • 21 year of age prior to the start of the 2019-2020 academic year (August 26, 2019)
  • Living with parent(s) or guardian(s) in primary home of residence within 20 miles of the Linfield McMinnville campus.
  • Married or registered domestic partnership or qualifying dependent(s) living with you in your primary home of residence.

Q: I will turn 21 years of age during the middle of the academic year, can I live off campus after my birthday?

A: No, you must turn 21 years of age by the start of the academic year, August 26, 2019.

Q: I do not have a roommate. Can I pay the difference to sign up for a double room and keep it for myself?

A: You must have the required number of students designated for the room. If you do not have a roommate, you cannot sign up for a multiple occupancy room during the housing registration process. Once the housing registration process is complete, you will work with Residence Life to select housing and you will be assigned a roommate.

Q: If I want to live in the same room or apartment, do I have a priority over other students to live there?
A: All rooms and apartments (with the exception of rooms reserved for Residence Life staff) will be open at the start of Housing Registration. Students will not be given a priority to live in their current room or apartment. 

Q: Can I leave my belongings in my room or apartment over the summer? 
A: No, conferences are held throughout the summer and the Residence Halls and Suburbs are used to house conference attendees.

Q: Where can I store my things over the summer?

A: The College does have limited storage for students who will be living in the Residence Halls in 2019-2020.  Please visit our Summer Storage Page to learn more and complete your official application for storage.  Storage is not available for students in the Suburbs.  Students are encouraged to go together with roommates or friends to rent storage units in McMinnville.

Q: I never eat at Dillin because I have special dietary needs and concerns, but I live in the residence hall. Is there any way I can be off the meal plan?
A: Our campus dining services program can accommodate your special dietary requirements.  For more information, please contact Bill Masullo, General Dining Manager at wmasull@linfield.edu

Q: If I still have Flex dollars from spring semester will they carry over to next year?
A: Spring Flex dollars do not transfer to the next academic year. 

Q: If I do not need all the furnishings in my room or apartment, is there any place to store the furniture? 
A: No, Linfield does not have a place to store furniture not in use. Removal of furniture is not an option.