Satisfactory Academic Progress Policy
Linfield College is mandated to qualitatively and quantitatively evaluate the academic progress of financial aid recipients. The standard is cumulative and includes all periods of enrollment, even those in which the student did not receive financial assistance. All financial aid is awarded with the understanding that the student will maintain Satisfactory Academic Progress (SAP). The specific requirements necessary to remain eligible for financial aid assistance differ slightly depending on whether the aid is institutionally based or federally funded, but the general policy applies to all types of aid. Linfield monitors satisfactory academic progress annually for programs lasting longer than one year. For programs lasting one year or less, Linfield monitors SAP at the end of each payment period. In order to maintain SAP the student must: 1) have a grade point average which meets the minimum requirements for continuation of study at Linfield, 2) earn a minimum number of credits for each academic year, and 3) complete all degree requirements within a specified time frame. In the event a student’s performance is found to be unsatisfactory, the student is placed on financial aid suspension and Linfield College’s Office of Financial Aid notifies the student of their status to their Linfield College email account and by mailing a letter to the student’s home address.
Students are expected to maintain at least a 2.00 cumulative grade point average (GPA). Students with less than a 2.00 cumulative grade point average will be placed on academic probation and have one semester to improve their academic record before being suspended from Linfield College. Grade-point requirements are monitored by the Registrar’s Office and is fully described in the Linfield College course catalog under Academic Policies and Procedures. Students on academic probation are eligible to receive financial aid.
Full-time students must complete at least 12 credit hours per semester, 24 credit hours by the end of the academic year. Minimum credit requirements per semester obligate students to be enrolled in a minimum of 12 credit hours each semester in order to retain full-time financial aid eligibility. Students enrolled in fewer than 12 credits will be eligible for half-time status financial aid, provided they are enrolled for at least 6 credit hours. Any student dropping below half-time attendance may lose eligibility for any financial aid. All credit hours must be completed at Linfield College, through an approved consortium agreement or through a foreign study program approved by the college.
‘No credit’ designations such as “W” (Withdrawal), “AUD” (Audit), “I” (Incomplete), and “IP” (In Progress) are considered attempted but not considered satisfactory completion of a course for the purposes of financial aid. Course grades of “I” (Incomplete) require a contingency grade and are treated as both attempted and completed credits, if there is a contract on file with the Registrar’s Office with a contingency grade of D- or better. If the contingency grade is an “F”, or if no contract is on file with the Registrar’s Office, the “I” will be treated as attempted not completed successfully. Students are required to complete the course requirements within the time prescribed by the college.
Maximum Time Frame
Matriculated students are eligible to receive federal financial aid for a maximum of 150% of the time required to complete a degree or certificate program. For example: A minimum of 125 credits are required to earn a baccalaureate degree. The maximum number of credits for which a student may be eligible to receive federal financial aid is 187.5 (125 x 150%). All credits attempted are included in credits toward completion and are considered in the calculation for maximum time frame eligibility. Repeated courses (along with the original attempt) must be counted towards the maximum time frame. Students may receive federal financial aid one time for retaking previously passed coursework. Students who have attempted more than 150% of the credits required for their program of study are not considered to be making SAP and therefore, are ineligible for financial aid. Also, a student is ineligible when it becomes mathematically impossible for a student to complete their program within 150% of the length of their program. All transfer credits accepted by Linfield will be included when determining maximum timeframe eligibility as both attempted and completed.
Pace of Progression
Pace is required to ensure students complete their program of study within the maximum time frame. Pace is calculated by dividing cumulative credits successfully completed by cumulative credits attempted. For example: Cumulative Credits Successfully Completed_______ ÷ Cumulative Credits Attempted_________ = _________%. (Example: 56 ÷ 70 = 80%) Students must have an overall completion rate of 66.67% or more or financial aid is suspended. Remedial coursework can be excluded.
Unsatisfactory Academic Progress
Students that do not meet SAP standards are placed on financial aid suspension and are no longer eligible for institutional or federal financial aid.
Appealing Financial Aid Suspension
Students failing to achieve SAP requirements are given the opportunity to appeal the suspension of their financial aid. The appeal letter must be in writing to the attention of the Office of Financial Aid with documentation of the extenuating circumstances. Extenuating circumstances that may be considered include: personal illness or accident, serious illness or death within immediate family, or other circumstances beyond the immediate control of the student.
The appeal letter must include 1) the reason why the student failed to meet SAP, and 2) what has changed since that time that will allow the student to make SAP at the next evaluation.
The student is notified of the appeal decision to their Linfield College email account and to their home address, all decisions are final. An appeal that is approved allows the student to receive one semester of financial aid on financial aid probation status. After financial aid probation, the student must be making SAP or successfully following an academic plan.
Please note: students academically suspended from Linfield must appeal the Student Policies Committee to return. Upon approval, the Office of Financial Aid will use the appeal and decision for consideration as an appeal of financial aid suspension.
Reestablishing Financial Aid Eligibility
Students that are placed on financial aid suspension can reestablish financial aid eligibility. A student that does not submit an appeal or is denied an appeal must, without the benefit of financial aid, successfully complete at least 6 credits in one semester with a semester GPA of 2.00 for reinstatement. The student may then reapply by written appeal to request financial aid for the following semester.
Financial Aid Definitions
Financial Aid Appeal – Process by which a student who is not making SAP petitions for reconsideration of financial aid eligibility. Appeal must include 1) reason why student failed to make SAP, and 2) what has changed that will allow student to make SAP at the next evaluation.
Financial Aid Probation – Status assigned to student who fails to make SAP and has successfully appealed. Student may receive financial aid for one payment period.
Financial Aid Warning – Status assigned to student enrolled in a 1 year or less certificate program who fails to make SAP after one payment period/semester. Warning status lasts for one payment period/semester and does not require action (such as an appeal) by the student. The student is eligible for financial aid during their financial aid warning status.