ITS Support Knowledge Base:Outlook Signatrue with a Graphic

ITS Help Desk

Outlook - Signature with a Graphic

To have an Outlook signature that includes a graphic to display the text and graphic side by side when viewed in Non-Oulook email programs, your need to create a ‘picture’ of this graphic and text signature.

Below are examples of how Outlook Email will display your signature (in Entourage) depending on how you create it.

Using Instructions/steps outlined within the Outlook Email program,
your signature will look like this for Entourage users.

signature example

Using the Signature Instructions outlined below,
your signature will look like this for Entourage users.

signature example

1. Download the graphic (Sesquicentennial Logo Red or Purple) to your desktop .

2. Open a new Word document

3. Go to Insert -> Picture -> From Files -> find and select the logo and click on Insert button. You will see the logo appear on your Word doc.

Outlook 2003

Outlook 2007

4. Right click on image -> Format Picture -> Square & Right.

5. Type your Signature Information next to the logo (recommend using size 12 font)

6. Resize the logo to fit your information by clicking on logo and grabbing the bottom right corner handle

add signature info

4. Right click on the image -> Text Wrapping -> Square

5. Type your Signature Information next to the logo (recommend using size 12 font)

6. Resize the logo to fit your information by clicking on logo and grabbing the bottom right corner handle

add signature info

7. Select/highlight your signature and graphic (logo) and C'opy' it, then go to Edit menu -> Paste Special

paste special

8. Choose Picture (Windows Metafile) - you will now see a 'all in one/single signature picture' appear on your Word doc.

choose picture

7. Select/highlight your signature and graphic (logo) and 'Copy' it, then go to Paste Special

paste special

8. Choose Picture (Windows Metafile) - you will now see a 'all in one/single signature picture' appear on your Word doc.

choose picture

(following directions are for both 2003 & 2007)

9. Open up your Outlook

10. Go to Tools menu -> Options -> Mail Format tab -> Signature button.

11. Click New button and give your signature a name and click OK button.

12. Copy your 'single signature picture' from your Word document and paste it into the Edit Signature field.

13. Click OK button.

14. Click OK button again.

NOTE: If you would like to have this signature as your default for ALL new messages

(Outlook 2007) choose it from the drop down list for New Messages in the Choose Default Signature section located at the top right
(Outlook 2003) go back to Mail Format tab -> Signatures section and choose your default signature for new messages.