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Closing Information

Check out Information

Standard vs Express Checkout

You have the option of choosing a standard check out or an express check out:

Standard Checkout

If you want to review your room condition inventory, you may choose to check-out with your RA (standard checkout).
You MUST complete a standard checkout if you want the opportunity to appeal any charges or fines assessed to your student account at a later date.

To complete a Standard Checkout:

  • Sign up for a checkout time with your RA at least 48 hours in advance
  • At checkout time, review room condition
  • Turn in your envelope and key to your RA (Halls)
  • Turn in your form and key to Mahaffey 127 or drop box (suburbs)

Express Checkout

Most students choose an express checkout option. If choosing to use an express checkout, you will not meet with an RA. By choosing an express checkout, you WAIVE your right to appeal any charges or fines assessed to your student account at a later date.
If you have concerns about damage or cleaning charges sign up for a standard check out time with your RA.

To complete an Express Checkout:

  • Read and complete checkout envelope/form (both sides)
  • Seal envelope with your key inside
  • Turn envelope/form in to Mahaffey 127 or drop box

Empty and clean room

  • Rooms should be completely cleaned, emptied of personal belongings and move-in ready (Move furniture, look under beds, double and triple-check drawers)
  • Forgotten items will NOT be saved or stored for you
  • Do NOT leave cleanings supplies or other items behind "for next year's residents"
  • Cleaned = vacuumed, dusted and all garbage removed from the room

Common areas:

  • Common Areas must also be cleaned, vacuumed and free of garbage
  • Do NOT use common area garbage cans for personal garbage

Avoid common fines & charges

  • Failure to return key appropriately ($85)
  • Not showing up to a pre-scheduled RA check-out/not being ready ($50)
  • Personal Items left in room/drawers/closets ($25 and up)

Extended Stay Requests

All residents, except graduating seniors and summer residents, must vacate their rooms within 24 hours of their last final exam. Other students who wish to stay longer must file a spring extended stay agreement prior to May 20th.  Extended stay agreements allow approved students to remain in housing until noon on June 1st.
Seniors and summer residents do not need to file an extended stay agreement.

Summer Residents

Students who have registered to live on campus over the summer will remain in their spring housing for the week after graduation. Residents will pick up keys for summer housing on Friday June 3rd and must be moved by Sat, June 4th.

Summer students must remove all personal items from common areas (bathrooms, lounges, kitchens) by the end of Finals week. Items that must stay in common areas (such as refrigerated food) must be clearly labled with name and "summer resident". Unlabled items will be donated or thrown away as part of annual hall cleaning.

Summer residents will not need to vacuum their rooms upon moving out (vacuums may not be available) but they should still clean their space to the best of their ability.

Quiet Hours

Thu, May 19th at 10pm – Thu, May 26th at 10am

  • Out of respect for students studying for finals, 24-hour quiet hours will be in effect during finals week and over the weekend
  • Noise violations during quiet hours will be sent to the Dean of Students office for conduct review

Zero-Waste Move out: Donations and Recycling

Moving out and have a lot of extra stuff? There are plenty of places to re-purpose and re-cycle your items this year:


Have useful stuff you don’t need anymore? Look for the Give n' Go blue bins near your campus residence. Acceptable items include useable and clean: clothing, appliances, furniture, tools, books, sporting goods, etc.


Most items can be recycled. All cardboard, paper, metal, glass and some plastics can be recycled in the regular commingled and glass recycling. Larger reusable items and miscellaneous recycling including: Books, electronics, TV’s and monitors can be recycled in specific locations marked on the Zero-Waste Move out guide.


This should be your last option. Strictly reserved for materials that cannot be recycled such as styrofoam and some plastics. Pretty much everything else can be donated, recycled, or composted.


Residence Hall Storage

  • Free on-campus storage for students in residence halls is provided on a space-available, at-your-own-risk basis
  • To make use of storage, set a time with the RAs in the building where you will live in the fall, they will help you access storage (please plan ahead and clearly label your boxes with name, contact info, and current date)
  • Residents will not be able to access hall storage over summer break.
  • No hall storage is available for residents moving into the suburbs

Bike Storage

Summer bike storage is offered to all students on a space-available, at-your-own-risk basis.
To store your bike on campus over the summer first register your bike (free of charge) with College Public Safety in Cozine Hall. CPS will then give you access to a bike storage room in the HP apartments.
Students are encouraged to secure their bikes with a lock.

Off-Campus Storage

If you are moving into a suburb or are otherwise in need of storage, you may wish to consider one of the below companies:

  • McMinnville Self Store  503.472.5613
  • Pacific Rentals and Storage 503.474.9595
  • Mac RV and Self-Storage 503.835.7171
  • Your Space Storage McMinnville 503.472.2986

 U-haul is no longer offering the on-campus box service they provided last year.

Cable Box Return

Comcast representatives will be at Withnell commons (mail room) during finals week to collect Cable boxes, cables, and remotes from 9am-12pm on:

  • Wednesday, May 25
  • Thursday, May 26
  • Monday, May 30 (Drop off this day will be in the ResLife Office, Mahaffey 127)

For additional information see Cable TV webpage

Last Meals

Dillin’s last meal will be Brunch on Saturday May 28th


  • Wednesday, May 25
  • Thursday, May 26, and
  • Monday, May 30 (Drop off for this day will be in the ResLife Office, Mahaffey 127)