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Family Educational Rights and Privacy Act (FERPA)

Notification of Student Rights Under FERPA

 The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education.  They are:

(1)  The right to inspect and review the student’s education records within 45 days of the day the College receives a request for access.  Students should submit to the Registrar, written requests that identify the record(s) they wish to inspect.  The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected.  If the records are not maintained by the Registrar, the Registrar shall advise the student of the correct official to whom the request should be addressed.

(2)  The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading.  Students may ask the College to amend a record that they believe is inaccurate or misleading.  They should write the College official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.  If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

(3)  The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.  One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests.  A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law  enforcement unit personnel and health staff); a person or company with whom the College has contracted (such as an attorney, auditor, collection agent or the National Student Loan Clearinghouse); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.  A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her  professional  responsibility.

(4)  The right to file a complaint with the U.S. Department of Education concerning alleged failures by Linfield College to comply with the requirements of FERPA.  The name and address of the Office that administers FERPA are:   Family Policy Compliance Office, U.S. Department of  Education, 400 Maryland Avenue, SW, Washington, D.C.  20202-4605.

Linfield College Disclosure of Directory Information

Linfield College designates the following student information as “Directory Information.”  Items listed below may be released for any purpose at the discretion of Linfield College unless the student requests that the information be withheld.

Name, address, telephone number, e-mail address, dates of attendance, class standing,  previously attended institution(s), major and minor(s), awards, honors, degree(s) conferred including dates, past and present participation in officially recognized sports and activities, physical factors (height and weight of athletes), date and place of birth.

Under the provisions of the Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, a student has the right to withhold Directory Information.  Should a student decide to inform Linfield College not to release Directory Information, any future requests for such information from non-institutional persons or organizations will be refused.  This includes, but is not limited to, verification of enrollment for any purpose, listing in any campus directories, listing on the Dean’s list or other public recognitions, inclusion in any campus publications, etc.

Linfield College will honor a student’s request to withhold Directory Information but does not assume responsibility for contacting the student for subsequent permission to release information regardless of effect it may have.  Linfield College assumes no liability for honoring a student’s request to withhold Directory Information.

Students may obtain a Request to Withhold Directory Information form from the Office of Enrollment Services, Linfield College, 2255 NW Northrup, Portland, OR 97210.

For questions regarding this notification or FERPA, please contact:  Director of Enrollment Services, Linfield College, 2255 NW Northrup, Portland, OR 97210.