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Work Study & Campus Employment Program

Learning Objectives for Our Work Study Students...

  • To develop students' sense of belonging to the college and the campus community.
  • To develop students’ leadership skills so they can have a positive impact on their communities.
  • To develop students' professional skills that will serve them throughout their careers.

The purpose of the Federal Work Study and Campus Employment Programs is to promote part-time employment for students.  Only students awarded Federal Work-Study or Campus Employment are eligible to work on campus (see your financial aid award letter to see if you qualify). It is up to each student to secure employment.

Payment for Federal Work-Study or Campus Employment is currently $9.10/hour. Paychecks are dispersed once a month on the 10th.

  • Eligible students will be notified through Linfield e-mail of available positions or by logging into CAT CONNECT (Please check here first!).
  • Students need to contact the hiring supervisor for the position they are interested in and schedule an interview (most jobs will not require you to fill out an application or hand in a resume)
  • Additionally, students must complete a W-4 form, an I-9 Eligibility form, Confidentiality Agreement and all mandatory training (see posted below) prior to beginning their work-study or campus employment.
Mandatory Trainings For All Linfield Employees

As a work Study student it is your responsibility to complete the following trainings BEFORE applying for a job. You will need to provide printed certificates for the following two online courses to Araceli Ortiz for: Sexual Harassment Prevention Training and Preventing Employment Discrimination.

You are also responsible to complete the New Employee Safety Training. After your Linfield email account has been set up, please email either Krista Powell or Diane Kessler letting them know to enroll you in the: Basic Safety Training course. Please allow for two to three days for the class to be added to your Blackboard after you've sent the email. After the class is added, sign into your blackboard account and click into the Basic Safety Training course and follow the instructions.

All hire paperwork and mandatory trainings must be completed prior to beginning work-study or campus employment.

All paperwork must be turned in to the financial aid counselor, located on the 3rd floor of Loveridge Hall. Upon completion of all requirements students will receive a hire slip which confirms that they are eligible to be hired.

Procedure For Job Placement

Eligible work study and campus employment students will be notified through their Linfield e-mail of any available position. Students need to follow the indications in these emails to secure job placement. Prior to being hired students will need to have all requirements completed and contact the hiring supervisor to arrange a work schedule.

Student employment positions require regular and prompt attendance and professional work habits. Students are expected to notify their supervisors when they are unable to work scheduled hours. Failure to conform to normal work standards may result in termination.

Time Cards

Students will enter their hours worked on a time card (we are slowly implementing digital time keeping and payments) which will be submitted by the department supervisor to the Accounting Office every month.  Paychecks will be available in the Accounting Office on the tenth of every month.  Earnings are not credited to a student’s account unless special arrangements have been made with the Accounting Office.  Therefore, students should subtract the amount of the Work-Study awarded from their total financial aid package when determining the amount of aid that will directly credited to their account. For students interested in direct deposit please fill out direct deposit form  and submit to the accounting office. Incomplete time cards will not be processed. Time cards can be picked up from the hub right outside of the Accounting Office or from the Financial Aid Office.

Some departments do not use timecards so check with your hiring supervisor.

Self Service Portal Access

How do I get started? Follow the instructions below to set up your access to the Self Service Portal:

  • Open Internet Explorer (8.0 or less) or Firefox as your browser window
  • Click https://portal.adp.com, Click on the “First Time Users Register Here” link on the ADP Self Service login page. Enter the Registration Pass Code: LinfieldC1-pay
  • Verify your identity by entering your first and last name (as it appears on your paycheck); your full social security number, and Month/Day of birth
  • View your User ID and create your password. Password must be a least 8 characters long and contain at least 1 letter and 1 number.
  • Set up your Security Information / questions
  • Enter your Contact Information: e-mail address and phone number
  • You will receive an e-mail confirmation of your registration, along with your user ID that you will use to log into ADP Self Service
  • Please keep record of your User ID and password!
  • Your confirmation page will list the products available to you
  • Click “Done” - your registration is complete!
  • Login with your User ID and password
  • To login, enter the URL above and select User Login

Upon first login you will be asked to complete a Data Verification Activity of your information.
Please take a couple minutes to review and complete the activity.

Hours You Are Permitted To Work

The hours that students are eligible to work vary and are dependent on the amount of money they have been awarded for work study or campus employment. Payment for Federal Work Study or Campus Employment is currently $9.10/hour. It is the student’s responsibility to monitor their wages earned so they do not exceed their financial aid award. The financial aid office will only notify students when they are nearing the limit of their allotted awarded amounts.

Payments

Paychecks will be available in the Accounting Office on the tenth of every month.  Students should subtract the amount of the Work Study awarded from their total financial aid package when determining the amount of aid that will directly credited to their account.

Student employment positions require regular and prompt attendance and proffesional work habits.  Students are expected to notify their supervisors when they are unable to work scheduled hours.  Failure to conform to normal work standards may result in termination.

For assistance or questions regarding any of the above procedures please contact:

Oregon Department of Human Services - Students who were awarded Work Study may be eligible to receive Food Stamps. See if you qualify at https://apps.state.or.us/fsestimate/