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Clearing Your Account and other Student Account Information

Clear Your Account

Clearing your account means you have made financial arrangements to pay your tuition and fees to the college.  These arrangements may include a combination of scholarships, grants, loans, third-party tuition payments, and/or personal funds.  Once you have cleared your account, you will know how much money you owe the college or how much money you should expect will be refunded to you if you have financial aid in excess of your charges.

You will need the following items to navigate the account clearing process:

  • Statement of Account
  • Financial Worksheet
  • Financial Aid Award Letter - only if you have financial aid


Step 1 – Review your Statement of Account

Your account should contain tuition, mal-practice insurance premium, health insurance premium, student body fee, technology fee, dorm fees (if applicable), and may also contain other fees that vary by course.

If the charges on your Statement of Account are not correct, contact the Accounting office as soon as possible.


Step 2 – Review your Financial Worksheet

The Net Accepted Financial Aid listed in the top section of the worksheet should be the same as your Financial Aid Award letter with these exceptions

  • Any Federal Stafford Loan or PLUS Loan on your award letter is the full amount of the loan, however, we have adjusted this worksheet for an estimated “Loan Origination Fee” resulting in a reduced amount received.
  • Any Federal Work Study or Campus Employment award amounts are not included since these amount, if earned, are not applied to your Student Account.
  • The Net Cash Due on Line C is your Statement Balance from your Statement of Account less your Net Accepted Financial Aid.  If you need to make adjustments or if you are on the TMS Payment Plan, enter and total those amounts to get the Revised Net Cash Due. 

If the Net Accepted Financial Aid is not correct, contact the Financial Aid office as soon as possible.


Step 3 – Clear Your Account and Pay Your Bill

  • Log on to your Web Advisor account and click the “Clear Your Account” link.  You must clear your account online by the deadline shown on your Financial Worksheet
  • If you have decided to waive the health insurance, enter the insurance company and policy number when prompted on the Insurance Waiver Information screen.
  • Enter any adjustments when prompted.
  • If the Adjusted Net Cash Due is
    • a positive number, pay this amount to the Accounting Office
    • a negative number, this amount will be refunded to you 2-3 weeks after the start of the term
  • Sign the Linfield Educational Services Agreement online.  You must do this once each academic year.  If you forget to sign during the clearing process, you may access the separate link on your WebAdvisor account.

You must clear your account online through WebAdvisor by the deadline indicated on your Financial Worksheet.  After this date, you can no longer clear your account online and must visit the Accounting Office for clearance. 


Pay Your Bill

You must pay the amount you owe the college either online, through the mail or in person in the Accounting Office (Loveridge Hall, Suite 33B) by the deadline shown on your Financial Worksheet

The Accounting Office is open between 8:00am and 4:30pm, Monday through Friday.  Payments accepted in the Accounting Office are cash, check, money order, and credit/debit card (VISA or MasterCard only to a maximum of $1,000.00 per term).  You can also pay online* during the Clear Your Account process.  Make checks payable to Linfield College.

Late charges of $100.00 and/or finance charges of 1%/month may be applied to your account after the deadline.

* Additional online payment options include:

For more information, please follow the link near the top and bottom of the Payment Options page displayed during the clearing process.  Be aware that there may be additional fees associated with the options listed above.


Linfield Educational Services Agreement (LESA)

  • You can sign the LESA during the Clear Your Account process, use the Linfield Educational Services Agreement link under the Financial Profile section of the WebAdvisor main menu, or sign it on paper.
  • This must only be done once during each academic year.


Refunds

If your financial aid exceeds your account balance and your account is cleared, a refund of the excess will be processed between 2 and 3 weeks after the first day of the term. 

An email will be sent to you when checks are ready to be picked up in the Accounting Office.


Bookstore Vouchers

If you are expecting a financial aid refund, you may want to use a voucher at the Linfield Bookstore.  You can stop by the Accounting Office (33B Loveridge Hall) or email Susan Marek with the amount you want to spend and we will set up a Student Financial Aid account for you in the bookstore.


Health Insurance

Linfield College requires that all students carry health insurance coverage.  Students are automatically enrolled in the Student Health Insurance Plan provided by Aetna Student Health.  The insurance premium is automatically charged to your account upon registration for the first term of each Academic Year.  You may waive participation in the Student Health Insurance Plan if you have other health insurance coverage. 

To waive coverage and have the premium automatically removed from your account you will be asked to provide the name of your insurance carrier and your policy number.  There are 2 ways to waive the insurance:

  • waive during the Clear Your Account process before the deadline shown on your Financial Worksheet
  • click on the Linfield Student Insurance Waiver Form link on the WebAdvisor menu and follow the instructions.  The last day to waive in this manner is 20 days after the start of the term.

No refund of premium will be made after the deadline.

View a brochureConnect to the Aetna website.