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 Linfield College
Information Technology Services Office 365

Sharing documents using OneDrive - Office 365

The first step is to add documents to OneDrive.
  • Login to Office 365 (portal.office.com)
  • You will see a screen similar to the following. Select OneDrive.

OneDrive icon
From the next screen you will be able to see files you have already uploaded, your recent files, files that have been shared with you by another user, and your Recycle bin.
OneDrive first screen

You can add files to OneDrive (which makes them accessible to you from any computer) and share them with others if you choose to. There are 3 ways to add files to OneDrive:
3 ways OneDrive

1. Click New and select the type of document you wish to create in OneDrive. You can also create a new folder to keep your documents organized.

OneDrive New Document

2. Click Upload and then Choose Files or Folders. Locate your File(s) or Folder(s) and click Open.

OneDrive Upload

3. Open both your Office 365 OneDrive window and either your Explorer window (PC) or your Finder window (Mac) side-by-side. Drag files from Explorer or Finder to OneDrive.

The next step is to share your documents.
  • Share documents with a Linfield recipient.
    • Once a document has been uploaded or created in OneDrive, click the radio button to the left of the document you wish to share (which also provides more options). Click Share.
OneDrive Share Icon
    • Enter the name or email address of the Linfield recipient, and select from the list of users.
    • To manage who can access or edit this link, click the link “Only people in Linfield College with this link can edit this item.” You can then deselect “Allow Editing”, and change who can access the link. Click OK when modifications have been completed (or Cancel).
    • Click Share.
OneDrive Share with Linfield
  • Share documents with a non-Linfield recipient.
    • Click the radio button to the left of the document you wish to share (which also provides more options). Click Share.
    • Select Get a link.
    • To manage who can access or edit this link, click the link “Only people in Linfield College with this link can edit this item.” You can then deselect “Allow Editing”, and change who can access the link. Click OK when modifications have been completed (or Cancel).
    • Click the Copy button.
    • Open a new email message and paste the link into the body of the email, and then Send.
 OneDrive Share with non-Linfield

Recipients: To open a document that has been shared with you:

  • Click the link in the email you received.
  • If you are a Linfield user, you will be asked for your Office 365 credentials – the same as your Catnet credentials.
  • If you are a non-Linfield user, the document will open automatically.
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Linfield College
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McMinnville, Oregon  97128-6894
 
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