Linfield College

Navigation

Integrated Technology Services

Linfield Home » Arts & Sciences » ... » ITS Help Desk » Winfiles Resources » Connecting to Winfiles

Connecting to Winfiles

Why should I use Winfiles?

  • Availability – Data stored in Winfiles is available and can be shared from any computer connected to the linfield.edu domain.
  • Security – Only those with the correct permissions can access the contents of your Winfiles folder.
  • Reliability – Data in Winfiles is regularly backed up and can be recovered in most cases.
  • Recommended - The Linfield ITS department highly recommends that Winfiles be used for storage of any important files rather than saving them on your local machine.

What should I know about Winfiles?

  • Winfiles is not available off campus or through wireless without a VPN connection. Catfiles is recommended for off campus access to files.
  • Storage space on Winfiles is limited. Please contact the support desk if you have very large files you would like to store, e.g. large video files or large presentations.
  • Security permissions for Winfiles are managed by the ITS department. Please send a request to support@linfield.edu to manage who has access to your folders.
  • If you would like to connect to Winfiles using Windows click here.
  • If you would like to connect to Winfiles using Mac OSX click here.

Connecting to Winfiles with Microsoft Windows

You should automatically have winfiles mapped to W:\winfiles2\departments.

You should also have a personal folder mapped to P:\winfiles2\users\ followed by your catnet username, where you can store documents you do not need to share with the rest of your department.

Please contact ITS support if you need assistance.

Connect to the Winfiles directory.

Windows 7 – Click the 'Start' icon and in the Search field type: \\winfiles2\departments then press Enter. Open your department folder.You will now see a list of all the department folders with abbreviated names. Choose the correct folder for your department and 'double click' to open,e.g. the folder 'its' is the ITS department, the folder 'aaf' is Academic Affairs, etc. Note:If you see an error message when you try to open the departmental folder you either chose the wrong one or you need to contact the support desk because you do not currently have permission to access the folder.

Open your personal folder.Follow the directions under step 1 but in the Search field type: \\winfiles2\users\ followed by your catnet username. Example: \\winfiles2\users\jsmith

Create a shortcut on your desktop. You can create a shortcut to Winfiles by clicking on the folder in the left side of your browser field and dragging it to your desktop. This will allow you to quickly connect to Winfiles in the future.

Organize Winfiles.You can create any folders you need in your department's directory by 'right-clicking' on the parent folder and then choosing 'New' -> 'Folder'. By default everyone in your department will have access to folders you create. Send an email to support@linfield.edu to manage who is allowed access to the folder.

Note:Filing best practices should be used when organizing Winfiles. Are the folders logically named and organized in their subdirectories? Is it logical enough that someone else will be able to find a file without your help?

Use Winfiles to improve productivity.You can now begin to save your files to Winfiles. Please encourage others in your department to use it for file sharing. Sending an email with a document attached to someone else in your department? Why not put it in Winfiles instead and just send the link to them. Collaborating on a document with others in your department? Save it in Winfiles and work on it from there, eliminating the confusion of multiple copies and editions.

Please contact us at support@linfield.edu if you have any questions or would like more information.

Connecting to Winfiles with Mac OSX

You can access winfiles at smb://winfiles2.catnet.wfo.linfield.edu/departments.

You also have a personal drive called 'users' where you can store documents you do not need to share with the rest of your department. You can access this drive at smb://winfiles2.catnet.wfo.linfield.edu/users/ followed by your catnet username.

Please contact ITS support if you need assistance.

Connect to the Winfiles server.Open the Finder application and then click 'Go' at the top of the screen then choose 'Connect to Server…'


Enter the Server Address. In the 'Server Address:' field type: smb://winfiles2.catnet.wfo.linfield.edu/departments then click 'Connect'. You will be asked to enter your catnet ID and password.

If you are connecting your personal folder, in the 'Server Address:' fieldtype: smb://winfiles2.catnet.wfo.linfield.edu/users/ followed by your catnet username then click 'Connect'. You will be asked to enter your catnet ID and password.


Open your department folder.You will now see a list of all the department folders with abbreviated names. Choose the correct folder for your department and 'double click' to open,e.g. the folder 'its' is the ITS department, the folder 'aaf' is Academic Affairs, etc.

Note:If you see an error message when you try to open the departmental folder you either chose the wrong one or you need to contact the support desk because you do not currently have permission to access the folder.

Create a shortcut in Places (Favorites). You can create a shortcut to Winfiles by clicking on the folder and dragging it to Places (called Favorites in newer versions of OSX) on the left side of Finder. This will allow you to quickly connect to Winfiles in the future.


Organize Winfiles.You can create any folders you need in your department's directory by 'right-clicking' in the parent folder and then choosing 'New Folder'. By default everyone in your department will have access to folders you create. Send an email to support@linfield.edu to manage who is allowed access to the folder. Please see this document for instructions on properly naming your folders.

Note:Filing best practices should be used when organizing Winfiles. Are the folders logically named and organized in their subdirectories? Is it logical enough that someone else will be able to find a file without your help?

Use Winfiles to improve productivity.You can now begin to save your files to Winfiles. Please encourage others in your department to use it for file sharing. Sending an email with a document attached to someone else in your department? Why not put it in Winfiles instead and just send the link to them. Collaborating on a document with others in your department? Save it in Winfiles and work on it from there, eliminating the confusion of multiple copies and editions.

Please contact us at support@linfield.edu if you have any questions or would like more information.