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Outlook - Forwarding Email

You can forward messages to one or more recipients of your choosing. By default, Outlook forwards a single message in the body of your new message (you can choose to forward messages as attachments rather than include them in the body of your message)

1. Select an email message from any folder.

2. Click on the Forward button in the Toolbar

            OR

2A. Go to Actions menu -> Forward.

            OR

2B. Press Ctrl key + F key on your keyboard

 

 

3. A copy of the message appears in a new window with the subject at the top in the Title Bar. The To: field is empty with the flashing cursor waiting for you to type in email addresses or partial email addresses to look up in the address books.

4. You can add Cc: and Bcc: recipients and edit quoted text at this time.

NOTE:
To forward messages as an attachment you need to change your preference settings.

1. Go to Tools menu -> Options -> Preferences tab -> Email Options button.

2. On Replies and Forwards section

3. From the Forwarding aMessage drop down menu, choose Attach Original message.

4. Click OK button.

5. When you Forward a message, the original message text sent to you will be handled/attached/forwarded as an attachement.

 

Reply and Forwarding Setting/Preference Options

 

For choices on how Outlook handles and formats replies and forwarded messages go to Tools menu -> Options under the Email section choose E-Mail Options button.

  • An Email Options dialog box will appear.

  • Message handling section:
  •  
    • Close Original Message on Reply or Forward – close the message when you click Reply or Forward.
    • When Replying to a Message – click on the black drop down arrow and choose the options from the submenu to specify how you want the original message text handled in the reply.
    • When Forwarding a Message – click on the black drop down arrow and choose the options from the submenu to specify how you want the original message text handled in a forwarded message.
    • Prefix Each Line With – If you choose Prefix Each Line of The Original Message option back at the When Replying to a Message field then this field will allow you to choose a prefix character to put at the beginning of each line of the original text message (the default character is the angle (>) bracket).
    • Mark My Comments With – Whatever is in this field will be added to every typed reply or forwarded message.