Integrated Technology Services
Outlook - Deleted Items Folder
Manually Delete Email
Create a Schedule (AutoArchive) to Delete Email
Delete Email Upon Exiting Outlook
Email message that are deleted from any folder are moved to the Deleted
Items folder where they remain until you
permanently delete them (manually or by a schedule). There
are three methods listed below to choose from. For your convienence, ITS
recommends you Create
a Schedule (AutoArchive) to Delete Email, Email stored in the Deleted
Items folder is 'counted' towards your Total Exchange Account Quota of 300
MB.
Manually Delete Email
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1. Right Mouse click on the Deleted
Items folder.
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2. A submenu will appear.
3. Choose Empty "Deleted Items" Folder.
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4. A message dialog box will appear asking Are
you sure you want to permanently delete all of the items and subfolders
in the "Deleted
Items" folders? "
5. Click Yes button.
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Create a Schedule (AutoArchive) to Delete Email
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1. Right Mouse click on the Deleted
Items folder.
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2. A submenu will appear.
3. Choose Properties.
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4. A Deleted Items Properties dialog box will appear.
5. Choose AutoArchive tab.
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We recommend you choose the following settings -
6. Click the radio button next to Archive this folder using these
settings:
- Clean out items older than 2 Weeks.
- Click the radio button next to Permanently
delete old items.
7. Click Apply button.
8. Click OK button.
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Delete Email Upon Exiting Outlook
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1. Go to Tools menu -> Options.
2. A Options dialog window will appear.
3. Click on Other tab.
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4. Click the checkbox next to Empty the Deleted
Items Folder upon Exiting.
5. Click Apply button.
6. Click OK button.
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7. Upon closing Outlook, a message dialog box will appear asking if
you want to permanently delete all the items.
8. Click Yes button.
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