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How to Administer a Class Email List

Q: Who has access to the Classlist Manager?

A: Only faculty and designated staff who need to edit class email lists have access to the Classlist Manager.

Note: Administrators must sign a FERPA disclosure form to view email information of students who have signed a "FERPA PRIVATE" disclosure form.

What is a FERPA disclosure form?

Download a FERPA disclosure form (.pdf)

Q: Who can email to a course list?

A: The faculty member listed with the Registrar’s office as instructor of that course, students currently enrolled in the course and people added by the instructing faculty member.

Administer a Class List

Bullet1.jpg Use this link to access the Classlist Manager Login. >In the required fields enter your ‘CatNet ID’ and ‘CatNet Password’. You must then choose the ‘Course Term’ and ‘Course Subject’ from the drop down menus. Now you can click on ‘Login’. Screen shot 2010-04-29 at 4.41.54 PM.png

Choose a class list to edit. Select the class from the drop down menu and then click on the ‘Go to Edit Mode’. Screen shot 2010-04-29 at 3.00.53 PM.png

 

Edit the class list. Under the search box on the left side of the screen you have the options for ‘Logout’, ‘Select List’, ‘View Roster’ and ‘Help’. If you do not see those options you may need to click and drag the line at the bottom of the box to reveal them.

 

Search for names to add. Type the name of the person you would like to add in the search field. Then click on ‘Search’. Screen shot 2010-04-29 at 4.40.00 PM.png> You can search by partial name, email address or department code.

Add a name to the class list. Information matching your search will be displayed on the left below the search box. Find the name of the person you would like to add and click ‘Add this person’. Screen shot 2010-04-29 at 3.06.38 PM.png

bubble6.png Save your changes. Repeat steps 4 and 5 until you have added all the people necessary. Next to each name added you will see a drop down menu that by default says ‘Keep’. To remove a name you must choose ‘Delete’ from the drop down menu. Screen shot 2010-04-29 at 3.07.17 PM.png When you are ready to save your changes click ‘Update Alias’. Screen shot 2010-04-29 at 3.07.32 PM.png Important: Unless you click ‘Update Alias’ nothing will be saved.

bubble7.png Logout of the Classlist Manager. Now that you have saved your changes by clicking ‘Update Alias’ Screen shot 2010-04-29 at 3.07.32 PM.png you can click on ‘Logout’ Screen shot 2010-04-29 at 3.08.40 PM.png to exit the Classlist Manager.

Email to Members of a Class List

  • The proper format for a class email address is {semester}-{subject}{catalogue number}{section number}@linfield.edu, with a hyphen between the semester and subject.
  • Example: 2010FA-POLS77701@linfield.edu would be the email address for Political Science 777, section 01, 2010 fall semester.

To search for a course list in Outlook:

Bullet1.jpg Open a new email in Outlook. Click on ‘New’ Screen shot 2010-04-30 at 8.38.25 AM.png then click ‘To…’ Screen shot 2010-04-30 at 8.42.42 AM.png and the ‘Select Names:’ window will open. Make sure that ‘Global Address List’ Screen shot 2010-04-30 at 8.49.04 AM.png is chosen in the drop down box under the Address Book heading.

 

Find the course email address. Type the class email address in the search field following the correct formatting in the example above. As you type (semester-subject, etc.) you will see a list of possible choices appear.

 

Add the course email address to your recipient list. Click on the course you would like to send an email and then click ‘To ->’. Screen shot 2010-04-30 at 8.58.13 AM.png After you have added the recipients click ‘Ok’ Screen shot 2010-04-30 at 9.01.58 AM.png to close the window and return to your email draft.

 

For a current course list go to the Office of the Registrar page and click on one of the current offerings on the left side of the page.

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