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Entourage - Categories

Assign a Category to a Item
Remove a Category from a Item
Create a New Category
Edit a Category Name
Delete a Category Name

Categories can help you organize your messages or quickly group/sort your messages to make them easier to find. You can assign categories to any email message, contact record, notes, or tasks.


Assign a Category to an Item

1. Select/highlight the item you wish to categorize (email message, contact record, notes, or tasks).

2. Assign a category by:

  • Going up to the toolbar and clicking on the black drop down arrow next to Categories.
  • A submenu of choices appears.
    • Select a category from the list.
      OR
    • Choose Assign Categories - you can assign multiple categories to the same item.

OR

  • Go to Edit menu -> Categories.
    OR
  • Right click OR Ctrl click on a item.
  • A submenu of choices appears.
    • Select a category from the list.
      OR
    • Choose Assign Categories – you can assign multiple categories to the same item.

3. That item will now be assigned that category.

  • All future email received from that sender will now be assigned that category.


Remove a Category from an Item

To remove a category from an item:

1. Select the item.

  • Going up to the toolbar and clicking on the black drop down arrow next to Categories
  • A submenu of choices appears.
  • Choose None.

OR if you have multiple categories assigned and you want to delete only one of them.

  • Going up to the toolbar and clicking on the black drop down arrow next to Categories.
  • Choose Assign Categories.
  • Assign Categories dialog window appears.
  • Uncheck the category you want to remove.


Create New Category

1. Go to Edit menu -> Categories-> Edit Categories.

2. A Categories dialog window will appear.

  • Click on Add Category icon.

3. A new Untitled category will appear in the list.

4. Name the new category

5. Pick a color from the drop down list.


Edit a Category Name

1. Going up to the toolbar and clicking on the black drop down arrow next to Categories.

2. Choose Edit Categories.

3. A Categories dialog window will appear.

4. Double Click the name of the category you want to edit.

  • Change the name.
  • Choose a new color from the drop down list.

5. Save changes by clicking anywhere else in the dialog box.

6. Close the window.


Delete a Category Name

1. Going up to the toolbar and clicking on the black drop down arrow next to Categories.

2. Choose Edit Categories.

3. A Categories dialog window will appear.

4. Select/highlight the category.

5. Click the Delete Category icon.