Entourage - Categories | Linfield College

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Integrated Technology Services

Entourage - Categories

Assign a Category to a Item
Remove a Category from a Item
Create a New Category
Edit a Category Name
Delete a Category Name

Categories can help you organize your messages or quickly group/sort your messages to make them easier to find. You can assign categories to any email message, contact record, notes, or tasks.

Assign a Category to an Item
1. Select/highlight the item you wish to categorize (email message, contact record, notes, or tasks). 2. Assign a category by: Going up to the toolbar and clicking on the black drop down arrow next to Categories. A submenu of choices appears. Select a category from the list. OR Choose Assign Categories - you can assign multiple categories to the same item. OR Go to Edit menu -> Categories. OR Right click OR Ctrl click on a item. A submenu of choices appears. Select a category from the list. OR Choose Assign Categories – you can assign multiple categories to the same item. 3. That item will now be assigned that category. All future email received from that sender will now be assigned that category.
Remove a Category from an Item
To remove a category from an item: 1. Select the item. Going up to the toolbar and clicking on the black drop down arrow next to Categories A submenu of choices appears. Choose None. OR if you have multiple categories assigned and you want to delete only one of them. Going up to the toolbar and clicking on the black drop down arrow next to Categories. Choose Assign Categories. Assign Categories dialog window appears. Uncheck the category you want to remove.
Create New Category
1. Go to Edit menu -> Categories-> Edit Categories. 2. A Categories dialog window will appear. Click on Add Category icon.
3. A new Untitled category will appear in the list. 4. Name the new category 5. Pick a color from the drop down list.
Edit a Category Name
1. Going up to the toolbar and clicking on the black drop down arrow next to Categories. 2. Choose Edit Categories.
3. A Categories dialog window will appear. 4. Double Click the name of the category you want to edit. Change the name. Choose a new color from the drop down list. 5. Save changes by clicking anywhere else in the dialog box. 6. Close the window.
Delete a Category Name
1. Going up to the toolbar and clicking on the black drop down arrow next to Categories. 2. Choose Edit Categories.
3. A Categories dialog window will appear. 4. Select/highlight the category. 5. Click the Delete Category icon.