Adobe Acrobat Pro 9 - Helpful Tips
Learn how to:
Convert Documents to PDF
Save
Document as PDF. You can right-click on the document in its folder and choose to 
or if the document is open, see below for your version of Office.
Office 2010 - With the
document open go to 
then click 
then choose 
Office 2007 - With the document open click on 
-> 
then 
Why not print to PDF? Saving the document as a PDF rather than printing to PDF preserves more of the file's features such as hyperlinks, bookmarks, page numbers etc.
Combine PDF documents
Start
Combine PDF Wizard. Open
Acrobat Pro and click on 
and in the drop down menu choose 
Organize
PDF Files. Open the folder
where the PDF is saved and drag it into the ‘Combine Files’ window. You can choose only specific pages to
include from the PDF by clicking on the PDF file in the window and then
clicking 
You can order the files by 
Once you have all the files in order click on the 
button.
View
Page Thumbnails. Click on the 
located in the left sidebar to open the
page thumbnails. This may be
helpful in creating an index page in Microsoft Word for your PDF.
Insert
the Index Page. Once you have
created the index page you can insert it into the PDF document. Click on 
then 
then 
Browse to
the folder where you saved the index and ‘Select’ it. Choose where to place the page (e.g.
before first page)
Acrobat will convert it into a PDF and insert it into the packet.
Create Headers and Footers
Open
the Header & Footer Wizard. The
wizard is found under -> 
then clicking on 
Add
Header & Footer Text. Using
the wizard add the text desired. To
insert a page number choose the location and click the
button. To insert a date choose the location and
click the 
Note: if you would like different fonts
and sizes for header and footers then you will need to add a new header &
footer for each change.
·
Page Numbers and Date
– You can change the date format (e.g mm/dd/yyyy) and the page number format by clicking on the 
Exclude
Index from Page Numbers. In the
Header & Footer wizard began the headers on the first page number after the
index. (e.g.
page 2 for a one page index) Use the 
to
do this.
Reduce the File Size
Make
the Packet Accessible. To make
the document more accessible you may choose to reduce the file size. Click then
choose 
Reduce
File Size. The 
window will open and you can
other versions of Adobe Acrobat.
Choose the desired version from the drop down menu then click ‘OK’. 
is the earliest recommended file format to use. Click ‘OK’ to open the 
window and save the document.
Touch Up Text
Access
the Touch Up Tool. Click on 
-> 
and choose 
You can
now click on any text recognized by Acrobat and edit it.
Touch up Objects. In the same menu ( -> ) you can use the 
to remove objects including text (e.g. pre-existing page numbers) not recognized by Acrobat.
Create a Link
Creating
Links. You can create links in
your PDF to other pages in the same document or to a web page url. Access the select tool by clicking on
the 
icon in the toolbar at the top or in -> 
-> 
Highlight
the Text to Link. Click on and then click and drag the mouse over
the text where you would like to create the link. This will create a rectangle around the
text. Right-click the highlighted
text and choose 
The settings preferred are 
and 
Link
Action. Now choose from the
options under
Once you have chosen an option click 
will create a
link to another page in the same document.
will create a
link to a url on the web.
Link a page view. Use
the scroll bar and zoom to get the view of the page you would like to link then
click 
Link
a web page. In the 
window 
(e.g. www.linfield.edu) then click
‘OK’. You can also have Acrobat
automatically create links for any urls that it
recognizes. To do this go to 
-> 
-> 