Adobe Acrobat Pro 9 - Helpful Tips
Learn how to:
Convert Documents to PDF
Save Document as PDF. You can right-click on the document in its folder and choose to 
or if the document is open, see below for your version of Office.
Office 2010 - With the document open go to 
then click 
then choose 
Office 2007 - With the document open click on 
-> 
then 
Why not "print" to PDF? Saving the document as a PDF rather than printing to PDF preserves more of the file's features such as hyperlinks, bookmarks, page numbers etc.
Combine PDF documents
Start Combine PDF Wizard. Open Acrobat Pro and click on 
and in the drop down menu choose 
Organize PDF Files. Open the folder where the PDF is saved and drag it into the ‘Combine Files’ window. You can choose only specific pages to include from the PDF by clicking on the PDF file in the window and then clicking 
. You can order the files by clicking the 
buttons. Once you have all the files in order click on the 
button.
View Page Thumbnails. Click on the 
located in the left sidebar to open the page thumbnails. This may be helpful in creating an index page in Microsoft Word for your PDF.
Insert the Index Page. Once you have created the index page you can insert it into the PDF document. Click on 
then 
then 
Browse to the folder where you saved the index and ‘Select’ it. Choose where to place the page (e.g. before first page) Acrobat will convert it into a PDF and insert it into the packet.
Create Headers and Footers
Open the Header & Footer Wizard. The wizard is found under -> 
then clicking on 
.
Add Header & Footer Text. Using the wizard add the text desired. To insert a page number choose the location and click the 
button. To insert a date choose the location and click the 
Note: if you would like different fonts and sizes for header and footers then you will need to add a new header & footer for each change.
Page Numbers and Date – You can change the date format (e.g mm/dd/yyyy) and the page number format by clicking on the
Exclude Index from Page Numbers. In the Header & Footer wizard, begin the headers on the first page after the index(e.g. page 2 for a one page index). Use the 
to do this.
Reduce the File Size
Make the Packet Accessible. To make the document more accessible you may choose to reduce the file size. Click then choose 
Reduce File Size. The 
window will open and you can
other versions of Adobe Acrobat. Choose the desired version from the drop down menu then click ‘OK’. 
is the earliest recommended file format to use. Click ‘OK’ to open the 
window and save the document.
Touch Up Text
Access the Touch Up Tool. Click on 
-> 
and choose 
You can now click on any text recognized by Acrobat and edit it.
Touch up Objects. In the same menu ( -> ) you can use the 
to remove objects including text (e.g. pre-existing page numbers) not recognized by Acrobat.
Create a Link
Creating Links. You can create links in your PDF to other pages in the same document or to a web page URL. Access the select tool by clicking on the 
icon in the toolbar at the top or in -> 
-> 
Highlight the Text to Link. Click on and then click and drag the mouse over the text where you would like to create the link. This will create a rectangle around the text. Right-click the highlighted text and choose 
The preferred settings are 
and 
.
Link Action. Now choose from the options under
. Once you have chosen an option click 
will create a link to another page in the same document.
will create a link to a url on the web.
Link a page view. Use the scroll bar and zoom to get the view of the page you would like to link then click 
Link a web page. In the 
window 
(e.g. www.linfield.edu) then click ‘OK’. You can also have Acrobat automatically create links for any urls that it recognizes. To do this go to 
-> 
-> 
.