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Employee Benefits

Linfield College offers a comprehensive benefits package as part of its overall compensation program.  Among these benefits are Tuition Remission, a generous 403(b) retirement program, Flexible Spending Accounts, the choice of two medical insurance plans (an HMO and a PPO), and a dental and vision insurance plan. Linfield pays the full medical insurance premium for coverage of full-time employees (Employee Only coverage); and the full premiums of the Dental and Vision insurance for full-time employees and their eligible dependents.  Employees may insure their eligible dependents in Linfield's medical plan via payroll deduction.  Please refer to the Comparison Summary for fees.

In order to be eligible for most benefits, an employee must be regularly scheduled to work at least 20 hours per week or 0.50 FTE. Linfield's contribution toward health insurance premiums are prorated based on FTE.  Adjunct faculty and temporary employees are not eligible for health insurance benefits; however, they are eligible to contribute to Linfield's 403(b) Retirement Plan. Please refer to the plan document for each benefit for full details.

PDF Documents for different Benefit Programs at Linfield are listed under the links below.  Depending on your browser configuration, the files below may be viewable by your browser or will require a separate application to open them such as Microsoft Word, Excel, PowerPoint or Adobe Reader.

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2016 - 2017 Open Enrollment

Linfield's Open Enrollment Period is from Monday, February 22, 2016 - Monday, March 14, 2016.  All changes made during the open enrollment period will be effective April 1, 2016.  Open Enrollment provides an excellent opportunity for employees to get re-familiarized with the many great benefits Linfield provides. If you have any questions or would like additional information please contact Steve Johnson (sjohnson1@linfield.edu), or stop by the Human Resources office, Melrose Hall Room 109, Monday - Friday 8:00 am - 5:00 pm.

Open Enrollment Forms

 Benefit Enrollment Form  PDF
 Marriage/Same-Sex Domestic Partnership Affidavit  PDF
 Life Insurance Beneficiary Form  PDF
2016-2017 Comparison Summary for Medical, Dental and Vision with Rates for April 1, 2016 - June 30, 2017  PDF

Medical Plans

Comprehensive coverage with your choice of an HMO (through Kaiser) or PPO (through Pioneer Educators Health Trust). Both providers offer prescription drug services at retail locations and mail order.  Insurance provider links: For Kaiser - www.kaiserpermanente.org; for the Pioneer Educators Health Trust - http://www.or.regence.com

Congress recently enacted legislation that renewed and expanded the Children's Health Insurance Program.  Under this legislation, health insurance premium assistance is available for qualifying families covering or wishing to cover their dependent children on an employer's health plan.  Employees must request this subsidy from the State of Oregon directly. To learn more, click on the following link: Annual Legal Notices

In accordance with the Affordable Care Act, Linfield College's Human Resources Department will determine employee's eligibility for medical benefits. For additional information, please follow the link to review the Affordable Care Act Tracking Policy.

Dental Plan

This coverage, available through Principal, provides assistance with dental and orthodontic services. Principal Plan Description

Vision Plan

This coverage, available through VSP, provides assistance with exams, eyeglasses and contact lenses. VSP Plan Description

Flexible Spending Accounts

A Flexible Spending Account enables you to increase your take-home pay by decreasing your taxable income. You can reduce the cost of insurance premiums, medical expenses not covered by insurance, certain over-the-counter medicines and dependent daycare expenses by paying these costs on a pre-tax basis. Pre-tax denotes that you will not pay state, federal, or FICA withholdings on these earnings. Pacific Source's website is www.PacificSource.com/PSA.  (Please note that due to legislatively mandated changes, beginning January 1, 2011 over-the-counter drugs and medicines cannot be reimbursed unless prescribed by a medical practitioner to treat a specific medical condition.)

Reimbursments for dependent care and medical expenses which occured durning between April 1, 2015 - March 31, 2016 can still be submitted to Pacific Source through June 30, 2016.  Claims can be submitted with a reimbursment form via fax to (866) 466-6090, mailed to PO Box 2797, Portland OR 97208, or submitted online at https://hrbenefitsdirect.com/PSA

Life Insurance

Group life and accidental death and dismemberment (AD&D) insurance is provided by the College to all regular status employees working .50 FTE or greater.  Basic life insurance provides two times the employee's annual salary to a maximum of $50,000.  Employees may elect to purchase additional life and AD&D coverage for themselves or their dependents.

Disability Insurance

Short-term disability insurance (salary continuation for faculty) and long-term disability insurance is provided by the College to all regular status employees working .50 FTE or greater.

Key Contact Information

For important phone numbers, websites and group ID numbers that you may need when enrolling for your benefits throughout the year.

Employee Assistance Program

Magellan provides confidential short-term counseling, referrals, and advising benefits designed to supplement coverage provided by medical insurance programs.  This program is available to all benefitted employees, their families, and significant others.    To reach Magellan, call 1.800.356.7089 or go to their website at www.MagellanHealth.com/memeber.com.

Principal - AXA Travel Assistance Benefit

The Principal - AXA Travel Assistance program offers information, referrals, assistance, transportation and evacuation services to help you respond to medical situations and other emergencies that might arise when you travel more than 100 miles from home.

Retirement Plan

Linfield provides a generous 403(b) contribution for eligible employees.

Tuition Remission & Exchange Benefits

Linfield offers tuition remission and exchange benefits to eligible employees and their eligible dependents.  

Category

File Name

File Type

Open Enrollment Forms Benefit Enrollment Form PDF
  Marriage/Same-Sex Domestic Partnership Affidavit PDF
  Life Insurance Beneficiary Form PDF
Benefits Summaries 2016-17 Comparison Summary for Medical, Dental and Vision with April 1, 2016 - June 31, 2017 Rates PDF
Annual Legal Notices Annual Legal Notice PDF
Principal - AXA Travel Assistance Principal - AXA Assistance Description of Coverage PDF
  Principal - AXA Assistance Brochure (with card) PDF
403(b) Retirement Plan 403(b) Retirement Contribution Form PDF
  403(b) Summary Plan Description PDF
  403(b) Plan Amendment PDF
  403(b) Plan Amendment #2 PDF
Flexible Benefits 125 Plan
Pacific Source Flexible Benefit Plan Summary PDF
  Pacific Source Plan Document PDF
  Pacific Source FSA Handout PDF
  FSA Allocation Worksheet PDF
  Eligable Expenses PDF
  Reimbursment Form PDF
  Flexible Spending Account Direct Deposit Enrollment Form PDF
  Dependent Care Contract PDF
  FSA User Guide PDF
  A Guide to Your Benny Card PDF
Kaiser Permanente Health Plan Kaiser Summary of Benefits and Coverage PDF
  Kaiser Summary Plan Description PDF
  Kaiser Group Agreement PDF
  Kaiser Virtual Care Information PDF
Affordable Care Act Affordable Care Act Tracking Policy PDF
Life Insurance Voluntary Life Insurance Summary PDF
  Voluntary Life Rates PDF
  Life and Accidental Death & Dismemberment (AD&D) Summary PDF
  Life Insurance Certificate of Coverage (coming soon) PDF
  Life Insurance Beneficiary Designation Form PDF
  Life Insurance Underwriting Form PDF
Disability Insurance Short Term Disability Summary PDF
  Short Term Disability Certificate of Coverage (coming soon) PDF
  Long Term Disability Summary PDF
  Long Term Disability Certificate of Coverage (coming soon) PDF
 Principal (Dental)
Principal Informational Packet (Faculty) PDF
  Principal Informational Packet (Staff) PDF
  Principal Discounts & Services List
PDF
VSP (Vision)
VSP Plan Description PDF
  VSP Reimbursment Claim Form PDF
  VSP Exclusive Member Rebates Special Offer PDF
  VSP FAQs Member Services PDF
  TruHearing Hearing Aid Discount Program PDF
Employee Assistance Program Magellan Healthcare Brochure PDF
  Finding Balance PDF
  Cyber Safety for Children PDF
  1-5 WL LF Flyer PDF
Pioneer Educators Health Trust Plan Regence Summary of Benefits and Coverage PDF
(via Regence Blue Cross Blue Shield) Guide: How to use Regence BC PDF
  Blue Cross Medical Claim Form PDF
  PEHT HIPAA Security Compliance Guide PDF
  PEHT Notice of Privacy Practices PDF
  PEHT HIPAA Privacy Policy PDF
  Regence BC Urgent Care Facilities PDF
  Blue Cross RX Claim Form PDF
  Walgreens Mail Order Form PDF
  Gender Re-assignment Informational Flyer PDF
  Regence Advantages PDF
  Regence Rx Preventitive Care Covered Medications List PDF
  Regence CHP Active and Healthy Program PDF
  Regence Primary Care Telehealth PDF
  Regence Specialty Pharmacy Flyer PDF
  Regence Mail Order Flyer PDF
  Regence Home Delivery Registration Form PDF