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Guide To Living Living in Residence

Living in Residence

Living in College Housing at Linfield College provides an opportunity to experience a uniquely rich community life, develop skills in creating and maintaining relationships, and contribute to a community that cares for and respects each person. Behavior that disrupts individuals or the community (e.g., disorderly conduct, harassment, unreasonable noise, violation of housing contract or other College policies) shall be grounds for notice to relocate to another assignment, determined by the College, or to vacate residence and terminate the contract.


Animals, other than aquarium fish or service animals for students with documented disabilities, are prohibited in College housing. There are health hazards or allergies associated with many animals, and the college environment does not provide adequate accommodations for pets.

Any resident housing a pet may be charged a $50 fine, plus any cleaning or damage fees associated with the pet. Residents will be given 48 hours to remove the pet from college housing, at which time the housing will be inspected for damage or cleaning charges. Any pet brought into College housing even temporarily (by a resident or a resident’s guest) or via exterior openings (open doors and windows) and found in residents’ rooms may result in a fine. Please do not feed animals (stray or domestic) outside or inside College housing. This encourages animals to return. Those caring for and/or found feeding animals may also be fined for “adopting” a pet.

The exception to this policy is the Pet Housing Program in the Legacy apartments. This program allows Legacy Apartment residents the option to house a cat in their apartment, provided they meet the enumerated conditions and receive advance approval. Residents may contact the Housing office for information on obtaining approval for a pet cat (no other animals are permitted).

Closed Areas

All roof areas of College buildings are closed to students. Outside ledges, fire escapes, and other areas on the outside of buildings are also closed to students. Storage of items on window ledges or roof gutters is also prohibited. No items should be hung from a window ledge or gutter. Students are strictly prohibited from climbing out of, hanging out of or throwing anything out of windows. Custodial closets are also closed to students. Any violation of this policy may result in a $50 fine and/or community restitution hours.

Electrical Appliances

You may use the following appliances in your residence:

  • clock
  • fan
  • computer, printer
  • iron
  • electric blanket
  • personal lamp (cannot have halogen bulbs)
  • hair dryer, curling iron, etc.
  • stereo
  • small microwave oven
  • TV, video game units
  • refrigerator (models 2.0 to 4.0 cubic feet in size with electrical requirements of .5 to 3.0 amps, 120 volts AC only)
  • The only type of extension cord that may be used is a power strip with a breaker switch. Each resident is only allowed 1 power strip per electrical outlet.

The residence hall rooms do not have the electrical capacity to handle duplicate appliances; therefore to avoid circuit overload, we encourage roommates to share appliances.

For safety reasons the Director of Residence Life has the authority to determine if items not listed are a safety hazard.

Fire Safety

Fire Evacuation Points

Know your evacuation point, and go there in the event of fire or other emergency, which renders your residence unsafe.

Residence Halls

Anderson Parking lot north of Anderson Mahaffey Grassy area next to softball field
Campbell Open area just south Campbell Memorial Lawn between Anderson & Frerichs
Elkinton Renshaw Field Miller Fire pit next to HHPA
Frerichs Grassy area next to softball field Newby East end of Oak Grove clear of trees

Intramural field

Pioneer East end of Oak Grove clear of trees
Hewitt Grassy area next to softball field Potter College Ave. Apartment Parking lot
Jane Failing Intramural field Terrell Renshaw Field
Larsell Parking lot north of Larsell Whitman Open area south of Campbell
Latourette Intramural field    

Suburbs (College Apartments)

Blaine St. Parking lot Hewlett Packard (HP) Park Grassy area west of apartments
College Ave. Parking lot Legacy Parking lot
Dana Hall Grassy area next to softball field 540 Parking lot


1220 Melrose Grassy area east of Renshaw Emmaus House Grassy area north of Renshaw

Fire Evacuation Procedure

All students and their guests must evacuate immediately whenever a fire alarm is sounded. Ignoring a fire alarm is grounds for severe disciplinary action to be determined by the Director of Residence Life or the Peer Conduct Board.

Each person is expected to observe the building evacuation guidelines:
1) If possible, leave room lights on.
2) If possible, close room door and windows.
3) If possible, leave blinds open.
4) Wear shoes and carry or wear a coat.
5) Move quickly to the designated assembly area.
6) Once there, check in with a Residence Life Staff or CPS and wait for further instructions.
7) Do not enter the building until directed to do so by Residence Life Staff or CPS.

Fire Safety & Hazards

Each residence room is equipped with smoke detectors. If yours malfunctions, contact the RA so that it can be repaired. It is against the law to unplug or tamper with the smoke alarm. Doing so jeopardizes the safety of all residents and you may be fined up to $500. It is wise to periodically check your smoke detector to be sure it is functioning properly. To do so, simply push the button. If it is working correctly, you will hear a loud beep. Misuse of fire and/or other safety equipment (fire escapes, fire-fighting equipment, sprinkler heads or pipes, exit signs, alarms) is strictly prohibited. For a list of all prohibited items see page 24. Because of the threat posed (i.e., personal safety and property), violation of any of these or other fire safety regulations may result in a fine of up to $500, damage charges, and possible disciplinary action.

Open flames, including such items as candles, incense burners; laboratory burners, camp stoves, and torches may not be used in any campus residence. Students wishing to use candles or incense for religious or spiritual purposes should contact Chaplain David Massey in Melrose 110. Due to the potential hazard, all fireplaces have been closed off and are not to be used. The only exception to this are the gas fireplaces located in Terrell and Elkinton. Residents in those halls are encouraged to use the gas fireplaces safely. In accordance with Yamhill County fire marshal no BBQ grills may be used on any deck, landing, walkway or stairs connected to a college owned residence hall or apartment property or within 15 feet of any building.

Explosives, including firecrackers or other fireworks, and highly flammable and/or combustible materials may not be taken into residence halls or other College housing. This includes gas cans, motorbikes, motorcycles, and scooters. Students are also prohibited from hanging ceiling tapestries, string, rope or neon lights, neon signs or any other decorative lights (Christmas, Halloween, etc.) on their walls or ceilings.

Hall Access & Propped Doors

For your security, entrances to the residence halls are locked 24 hours per day. As a resident, you will have access to the building with your ID card. Propping open doors is not allowed, and persons found in violation will be referred to the Residence Life Peer Conduct Board. Propping doors creates a safety hazard for all residents. An entire building or floor may be fined for doors propped open within their residence hall. Forcing or ripping doors open may result in both
1) fines to repair and/or replace damages/parts and
2) community restitution hours.

Hall Meetings

Monthly hall meetings are essential to the residence hall communities. These meetings are a great chance to get to know fellow residents, the RAs in the building and strengthen ties within the community. Hall meetings are generally short in nature though cover important information, such as: hall announcements, policy review, housing and course registration information, upcoming programs and campus events, etc. Attendance at monthly hall meetings is required – Residents must give their RA advance notice if they are not able to attend the meeting. Residents are asked to speak with the RA at least 48 hours prior to the meeting. Failure to notify the RA in advance or failure to attend may result in a $25 fine.

Personal Property and Liability

Linfield does not insure any student property and does not take responsibility for any property lost, stolen or damaged. You may want to consider renters insurance if your personal belongings are not covered on your parents' insurance policy.

Prohibited Items

The following items are specifically prohibited from College housing areas and will be confiscated: (students should not expect confiscated items to be returned)

  • air conditioners
  • any propellant guns (air soft, BB, paint ball)
  • blenders and coffee makers*
  • bikes stored in common area or by doors
  • candles or candle warmers
  • cinder blocks used to stack your bed
  • grills, including George Forman*
  • halogen lamps
  • hot plates
  • incense burners
  • illegal drugs
  • motorized scooters
  • pets, except aquarium fish
  • rice cookers*
  • space heaters not provided by the College
  • ceiling tapestries
  • street/construction signs
  • sun lamps
  • toasters*
  • toaster ovens
  • water bedsdecorative lights (Christmas lights, neon lights, rope lights, etc.)
  • Kegs, beer bongs and other large containers of alcohol are not permitted in college-affiliated properties and will be confiscated and will not be returned
  • weapons of any kind including fire arms, hunting knives, swords, hatchets, etc., as provided in the Campus Weapons Policy
  • explosives, fire works, volatile chemicals or dangerous materials of any kind
  • extension cords, except for the heavy-duty kind with circuit breakers

* not allowed in rooms, but are allowed in the common kitchen areas only or apartment kitchens.

For safety reasons the Director of Residence Life has the authority to determine if items not listed are a safety hazard.


In keeping with the Linfield Weapons Policy, firearms, dangerous weapons, and ammunition may not be kept in or taken into the halls. Knives, hunting knives, swords, hatchets, and the like are defined as dangerous. Folding, lock back, or 'pocket knives' of no more than 7" in length when unfolded or fully open are permitted. Use of propellant guns of any kind, including Air Soft guns, BB guns and paint ball guns, are prohibited on campus and within the city limits. Weapons will be confiscated and will not be returned.

Weapons Policy

In keeping with its mission, Linfield College wants to provide a safe environment to foster excellence in learning for students and work performance for employees. Therefore, the possession or use of any firearm or other weapon (including but not limited to those listed below) is prohibited on any College property, in any vehicle on a College property, and at any College sponsored event at any location. This policy also applies to anyone possessing a valid permit to carry a concealed weapon. Authorized law enforcement officials, in the performance of their duties, are exempt from this policy. Off duty law enforcement officials are required to notify Community Public Safety if they are carrying a concealed weapon while not on duty.

Prohibited weapons include: ammunition; explosives in any form; propellant guns of any kind, including bb guns, pellet guns, Air Soft guns, paint ball guns, ‘potato guns’ and others; knives (folding or pocket knives of no more than 7 inches in length when fully open are permitted), swords, hatchets and axes; ‘fighting sticks’, ‘nunchucks,’ ‘throwing stars’ and other martial arts weapons; brass knuckles, tasers, or any other weapon, as determined by Linfield College except as they may be used in the education process as authorized by Linfield Faculty.

Any student or employee found in possession of a prohibited weapon will have it confiscated by Linfield College Public Safety. Confiscated weapons will be retained in locked storage by Linfield College Public Safety pending an appropriate disposition and adjudication by either the Student Affairs Office (for students) or the Office of Human Resources (for employees). Any student who violates this policy is subject to disciplinary action up to and including suspension. Any Linfield employee who violates this policy is subject to disciplinary action up to and including termination of employment.

Visitors or other persons found in possession of a prohibited weapon will be asked to leave campus (or College sponsored event) and not to return with the prohibited object. In some instances, such person(s) may be directed not to return to campus under any circumstance. Failure to comply with this policy will result in Linfield College engaging the assistance of local police authorities.


Some roommates become very good friends, choosing to socialize and study together. Others become friends but spend time outside the room with different social groups. Still others do not become friends but accept each other as roommates and live compatibly together for the year. Remember that you will meet many students other than your roommate. In addition to your hallmates, you will make friends through classes, sports, work and other student activities.

Living together in one room, especially if you have never had a roommate before (or lately,) requires work! The type of relationship you develop with your roommate depends in part on your expectations of the relationship, as well as on how effectively you communicate those expectations to your roommate from the very beginning.

As you think about your roommate and how you hope to interact (regardless of how well or little you may know him/her,) both of you should consider the following:

  • Communicate! This is the most effective tool for living together happily.
  • What do you each expect of your relationship with your roommate?
  • What can you and your roommate discuss to prevent potential problems?
  • How much of your personal or life experiences are each of you willing to share?
  • How do you both intend to discuss habits, values and priorities?
  • Could some of your practices or activities be potentially offensive or annoying to the other person?
  • How will both of you resolve disagreements?
  • How do you act when you are angry, depressed, stressed, or happy? How do you expect your roommate to behave when you are feeling any of these emotions?
  • Which of your belongings can and cannot be borrowed?
  • When are visitors and/or friends welcome? For how long?
  • How neat do you both expect the room to be?
  • What study habits will make both of you successful students?
  • Be ready to make compromises. You can’t have everything your way all the time.
  • Always treat your roommate with respect. Think about how you would feel if the roles were reversed.
  • Review the Student Code of Conduct and the Guide to Living at Linfield.

The Residence Life program uses a Roommate Agreement as a tool to help you and your roommate open up communication about your roommate relationship. Both you and your roommate are expected to fill the form out together through a face-to-face discussion. Your RAs are there as resources to help you through the Agreement if needed. On your Roommate Agreement, you will indicate your preferences regarding sleep study and social time. As you adjust to life at Linfield College, you may find that these preferences change. Be open with your roommate, communicating your needs; be responsive to your roommate, recognizing that s/he is changing, too. Expect the best!

The communication skills you can develop in an effective roommate relationship are among the most valuable skills you will gain at college for your personal and professional life. The happiest of roommates will experience conflict at times. The key to success at those times is for roommates to communicate with each other – with the assistance of a staff member as necessary – about how to reach a resolution that is satisfactory to both roommates.

Roommate Challenges

Your RA is available to assist with any roommate conflicts. In most cases, you will be required to follow a process to work through any conflicts. It is our goal that you will learn valuable communication and conflict resolution skills during this process. We will work with you to help make this a successful process. If this process is not successful, a move may occur. There are no room changes during certain parts of the semester.

The procedure below will be used for changing rooms or apartment:

  1. Discuss your concerns with your roommate in a face-to-face conversation.
  2. Discuss your concerns with your RA, who will facilitate a resolution process between you and your current roommate(s).
  3. If concerns continue to exist, please contact the AD responsible for your housing area.
  4. After working with the AD it may be determined that a move or change of rooms is the best option.
  5. You will be asked to meet with the AD of Housing, who will help you determine a location to move. All room changes must be approved by the AD for Housing in consultation with the AD for your housing area.
  6. You will receive a room change form from the AD for Housing and will then need to obtain the necessary signatures.
  7. Complete all the steps and turn in the keys to your old room to the Residence Life Office in Mahaffey by your designated move-out date. Failure to complete the move by the designated date assigned by the AD for Housing or not following the procedure correctly may result in the room change being cancelled, or other penalties.
  8. Since we see conflict resolution and communication processes as our learning outcomes for Residence Life, the college may ask you to complete a reflection on your roommate challenge once the process is complete. This will be mandatory and is part of the room change process.

Moving without Area Director permission or not following the above-outlined procedure will result in a $50 fine.

Safety & Security

The greatest threat to residents’ security is the failure to close and lock doors and windows.
The following are suggestions in protecting residents, guests, and personal property:

  • Keep your room door locked at all times.
  • Lock your windows before leaving your room.
  • Do not leave your keys or ID card lying around as this creates a safety concern for all students.
  • Students are prohibited from leaving their student ID cards outside their room, residence hall or apartment or giving their card to others for access to their room/apartment. This is a safety risk for the entire Linfield campus community. Students found to be doing so will receive a warning the first time and may be subject to a $50 fine for any subsequent occurrences for endangering the community and failing to follow campus policy. Cards found by CPS or Residence Life staff will be confiscated and students must contact CPS to reclaim their card.
  • Travel with a companion when you are walking the campus late at night.
  • Don’t allow people you do not know to tailgate behind you as you walk into buildings.
  • Use blue light phones located on safety poles through out campus to directly call CPS for emergencies or for escorts.

CPS can be called by dialing ext. 7233 from any campus phone, or 503-883-SAFE (7233) from non-college phones. Students are encouraged to save CPS’s phone number in their cell phone for safety and convenience. In case of a life-threatening emergency, dial 9-911 from campus, or 911 from non-college phones.

Students may be approached on campus by Residence Life staff and/or CPS for reasons of insuring the safety of both the individual and others and to maintain a positive campus community. When approached, students are required to properly identify themselves as Linfield students and provide their student ID. Failure to do so will result in disciplinary consequences up to and including fines and community restitution.

If a student does not appropriately identify himself or herself as a Linfield College student, the individual will be treated as a non-Linfield student and McMinnville police will be called to respond to the situation. In this case, the individual will be subject to municipal codes, fines and possible trespass from Linfield College in addition to any disciplinary sanctions imposed by Linfield.

If, when approached by Residence Life staff and/or CPS, a student walks/runs away from the campus official before providing proper ID and/or resolving the situation, CPS will call MacPD and more severe Linfield disciplinary consequences will apply.


Smoking (including e-cigarettes) of any kind is prohibited inside all residence halls, apartments, and within 30 feet of building entrances and windows, out of courtesy for the community. Ashtrays are provided outside of each residence hall, and students are asked to use them to keep the campus clean.

Quiet & Courtesy Hours

Students are expected to realize that in a community setting, and especially in an academic environment, consideration and courtesy for others is the most important factor at all times. While it is a fact that some amount of noise is bound to occur, students who continually infringe on the rights of others by maintaining unacceptable noise levels will be subject to disciplinary action. If asked to be quiet, students are expected to respond accordingly.

Students are expected to comply with all designated quiet hours. Residence hall and suburb quiet hours are minimally established from 10:00pm to 9:00am Sunday through Thursday and 12:00am to 9:00am Friday and Saturday. The individual hall communities may extend these hours.

Noise must be kept to a reasonable level (as determined by the Residence Life, CPS or the Residential Community) in consideration of neighbors and the McMinnville community. Problems or concerns with noise may result in the following:

  • Verbal Warning to the resident(s) from the Residence Life Staff or CPS to bring noise to a reasonable level within a specified period of time.
  • If the noise does not decrease to a reasonable level in the specified time, or if the noise reoccurs, an incident report will be filed with Residence Life
  • In the case of a gathering, the group will be asked to disperse and return to their own residence.
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Linfield College
900 SE Baker Street
McMinnville, Oregon  97128-6894
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