Greek
Recruiting BylawsGreek
Recruiting Bylaws
a. Sororities may not solicit fraternities to promote individual chapters.
b. All organizations must openly acknowledge that academics are of the highest
priority.
1. During a formal recruitment period, no student may participate in recruitment
who has not
properly registered by the deadline set by the Panhellenic Recruitment Chair
and whose name
does not appear on the recruitment list. Late registration will be considered
but not
guaranteed.
2. There will be one formal recruitment period during the school year; this
will be in the fall
unless a change is voted on by the Panhellenic Council.
3. Only students who are fully matriculated at Linfield may participate in
recruitment.
4. A woman shall not be, or even have been, an initiated member of an NPC group.
5. Any woman who considers going through recruitment and is currently on academic
probation
is not eligible to participate unless approved by the Greek Advisor and sorority
presidents.
Any woman must have a GPA of 2.5 to be considered for membership.
6. A woman is ineligible for membership recruitment if she has been a new member
of an LPC
fraternity/sorority on this campus within the same calendar year.
1. Panhellenic, and the Panhellenic Advisor, will set the chapter total during
spring semester,
and quota after the second night of Formal Recruitment events. Quota will be
the number of
fully participated potential members (after the second night of recruitment)
divided by the
number of sororities belonging to Linfield College Panhellenic unless advised
otherwise by
NPC (i.e. Area NPC advisor).
2. Seniors and one semester study abroad women will not be counted in Quota-Total
system.
a. Seniors and one or two semester study abroad women will be counted in a
separate quota-total system set by Panhellenic.
The purpose of Continuous Open Bidding is to enable those chapters which
did not pledge
Quota, or pledged Quota but did not reach Total, to take additional new members
immediately
following the designated formal membership recruitment period. The intent of
Continuous Open
Bidding is to provide maximum opportunities for membership to the greatest number
possible.
1. Each LPC chapter has the right to COB to reach Quota or its total allowable
chapter size
during the regular school year as defined by the school calendar. To accommodate
the
colonization of a chapter or to allow a chapter to build its membership, the
College
Panhellenic Council may vote to suspend COB for a period not to exceed three
weeks.
a. Chapter(s) who were not able to reach quota may start COBing at 12:00 PM
the day after bid day.
b. Chapter(s) pledging quota may not COB until one week after Bid Day.
c. Chapters at or above chapter total will not be able to participate in COB,
unless
they have not reached quota.
2. The total number of members “formally initiated into the sorority” and
new members in each
sorority must be decided when determining how many potential members to take
during
COB. All members will be counted in your chapter total.
3. During a COB event, no gifts or favors of any type may be given out to perspective
members.
a. Nothing may be taken out of the rooms by prospective members.
4. During Continuous Open Bidding, a prospective member may be extended a bid
orally or in
writing . However, a signed Continuous Open Bidding Acceptance must be filed
with
the College Panhellenic within 24 hours after a woman accepts an invitation
to
membership.
a. If the signed form is not turned in within the allotted time frame, a $40.00
fine
will be given to the organization.
1. There shall be no undue pressure permitted during any Panhellenic recruitment
period, formal
or informal. Some examples are:
a. Isolating a potential member from the activities from the recruitment events.
b. Making statements on behalf of the chapter regarding future invitations.
c. Giving information to a potential member about her specific status with the
sorority.
2. A potential member shall not be given a promise, oral or written, to join
a certain sorority
before Formal Membership Recruitment Acceptances are issued through Panhellenic.
3. All NPC UNANIMOUS AGREEMENTS shall be upheld.
a. Each College Panhellenic Association shall prohibit the use of
alcoholic beverages in membership recruitment and Bid Day activities.
b. Each College Panhellenic Association shall prohibit the
participation of men in membership recruitment and Bid Day
activities.
c. National Panhellenic Conferences Fraternity/Sorority members shall not
suggest to any potential member that she refuse a bid from one group in order
to
wait for a bid from another group or suggest that a potential member list only
one
choice on her Membership Recruitment Acceptance.
d. It is in accord with the dignity and good manners of
fraternity/sorority women:
A. To avoid disparaging remarks about any Fraternity/Sorority
or college woman;
B. To create friendly relations between affiliated and non
affiliated women;
C. To avoid negative publicity on Panhellenic matters.
4. Beginning on the first day of orientation through the last day of recruitment,
sorority
affiliates may greet potential new members in general terms. Discussing classes
and
answering general questions concerning Linfield Greek life and recruitment are
acceptable.
They may not:
a. Buy anything for a potential member (meals, soft drink, etc.) no
potential member may buy anything for a sorority member, unless they are a blood
relative.
b. Talk about specific sororities, only Greek Life in general.
c. If absolutely necessary, a sister of a woman in a sorority may be an
exception.
d. If absolutely necessary, an affiliated RA may be an exception when
limited to non-Greek related issues.
e. Nor may a potential member visit an affiliated sorority member,
unless it is for academic purposes.
f. Visit a potential member in her place of residence during formal recruitment,
nor
meet them anywhere off campus during formal recruitment, unless for academic
purposes. Sisters and RA’s are an exception.
5. Affiliated women may wear sorority insignia and emblems, prior to, and during
Fall Formal
Recruitment.
6. Strict Silence is the period in which there will be no conversations or contact
with potential
members by Fraternity/Sorority members, new members and alumnae. This includes
all
references to Fraternity/Sorority-verbal, written, printed or typed. Strict
Silence is
designated as the period of time from the end of the woman’s last event
until she reports to
the Fraternity/Sorority from which she accepts a bid.
7. All members (including alumni and new members) are responsible for understanding
and
observing the recruitment rules.
8. College chapters will be held responsible for any infraction of recruitment
rules by their
respective alumnae groups and individual college and alumnae chapters.
Absolutely no form of recruiting or publicity, (no newspaper ads, no banners, no flyers, etc.) other than specified events, is to take place from the end of spring semester through bid day. Daily Dope publications are allowed only for general information to all the chapter members. Door signs allowed on personal property only.
has not been decided yet
1. Sorority members and new members only may participate in recruitment events.
Alumnae
and members visiting from other chapters of the respective sorority must be
clearly identified
as such and may participate.
2. Panhellenic Executive members are not allowed to participate in their respective
sorority’s
events, unless LPC determines otherwise.
3. Under no circumstances shall a member or new member of a sorority attend
another
sorority’s events.
4. Themes, decorations, or favors (napkins, place cards, etc.) are allowed at
formal recruitment
but can not be taken from the chapter room by potential members until formal
recruitment
has ended. Philanthropy night is excluded.
5. Costumes and props are permitted at any time, but must be proper public attire
and worn in
good taste. Philanthropy night is excluded.
6. Uniform dress is permitted at recruitment events.
7. Refreshments are permitted at recruitment events.
8. The use of alcoholic beverages in recruitment shall be prohibited.
9. The participation of men in recruitment functions shall be prohibited.
10. All formal recruitment events shall be held in the sorority rooms only.
11. Time limits must be strictly observed. A $5 fine will be given for every
minute the potential
members are kept in the room after the allotted time.
12. The maximum amount a sorority may spend on recruitment is $400.00.
13. Sorority members are allowed to leave the rooms during parties, but absolute
silence must be
maintained at all times.
14. A member of Panhellenic will be in the hall at all times to answer questions.
15. Greek advisor must be present during Rush activities.
16. Saying things such as, “I think you would fit in well here,” or “I
could really see you as a
Kappa Delta,” is prohibited due to the implication of bid associated with
such statements.
17. “Feeling out” a potential member is prohibited.
1. Active members may wear nametags.
2. No themes, décor or costumes allowed.
3. Uniform dress will be permitted upon approval of the Panhellenic Vice-president
and the
Greek advisor.
4. No singing is permitted.
5. Back ground music is allowed (i.e. radio).
6. Serving of food and drink is prohibited.
7. Rules from Article VIII must be upheld.
1. Potential members are required to accept the maximum number of invitations
possible on all
invitational rounds.
2. Prospective members must attend at least one recruitment event. Non attendance
may drop
them from recruitment.
3. Prospective members may miss nights of Formal recruitment for reasons beyond
their control
(sports events, classes, etc.). They must have attended other events in order
to attend a
sorority’s preference evening. All absences must be approved in advance
by a Membership
Recruitment Counselor and the Panhellenic Advisor.
4. Potential members shall only be in the chapter rooms during the allotted
party time.
5. The potential member will sign a Formal Membership Recruitment Acceptance
Card
immediately after the last preference event she attends. Under special circumstances,
women
may sign a Formal Membership Recruitment Acceptance Card without attending preference
night. If a potential member signs a Formal Membership Recruitment Acceptance
Card and
does not accept a bid, then that potential member is ineligible to join any
other Linfield
College sorority for one calendar year. Potential members who do not sign a
Formal
Membership Recruitment Acceptance Card are immediately eligible to accept a
COB
acceptance from any Linfield College Panhellenic sorority.
6. A potential member must attend the entire length of each recruitment party
she is invited
back to. If she cannot attend an entire party, she must sit that party out.
A potential
member must attend the minimum number of parties each night unless she is excused.
7. Strict Silence is the period in which there will be no conversations or contact
with potential
members by fraternity/sorority members, new members and alumnae. This includes
all
references to fraternity/sorority -verbal, written, printed or typed. Strict
Silence is designated
as the period of time from the end of the woman’s last event until she
reports to the
fraternity/sorority from which she accepts a bid.
8. A woman shall not give a promise, verbal. written, to join a certain fraternity/sorority
before
formal bids are issued through Panhellenic.
9. A woman shall consult her membership recruitment counselor before withdrawing
from
membership recruitment. In the event the woman feels she must withdraw from
membership
recruitment she shall go to the Panhellenic Advisor or her Rho Chi and sign
an official
withdrawal form.
10. From the beginning of orientation to the end of formal membership recruitment,
no potential
member may visit a women’s fraternity/sorority chapter room except to attend
invitation
events.
11. No women’s fraternity/sorority member may buy anything for a potential
member (meal,
soft drink, etc.), unless it is a blood relative and no potential member may
visit a women’s
Fraternity/Sorority chapter except to attend invitational events.
12. A woman shall fill out the Membership Recruitment Acceptance immediately
after the last
event she attends. Once a Membership Recruitment Acceptance has been signed, no change
may be made.
1. Starting at the beginning of orientation through the last day of recruitment,
membership
recruitment counselors may not affiliate themselves with any sorority. This
includes: letters,
jewelry, composite pictures, door signs, etc. However, the Panhellenic council
will purchase
a membership recruitment counselor T-shirt for them, but instead of naming their
specific
sorority, it will identify them as membership recruitment counselors.
a. The Membership Recruitment Counseling Program
1. Membership Recruitment Counselors shall be disassociated
from their own chapter’s membership recruitment procedures.
2. Membership Recruitment Counselors shall escort women to the
events but not attend the events.
3. The Membership Recruitment Counselors should be available to
their potential members at all times.
4. Explain membership recruitment schedule, rules and
procedures. Thoroughly go over the section on Potential
Member Regulation.
5. Answer any questions the potential members may have.
2. Membership recruitment counselors are responsible for meeting with or counseling
with any
potential member before her withdrawal from formal recruitment.
2a. Specific Goals of the Membership Recruitment Counseling
Program
1. Provide potential members with support and a channel of
communication with Greek women who are well trained in
Panhellenic procedures.
2. Provide understanding and explanation of mutual selection.
3. Provide an objective liaison between the chapters and the
potential members as an aid to communication.
4. Promote membership recruitment retention and pledging by
lessening disappointments and disillusionment’s.
3. Membership recruitment counselors will be chosen with equal representation
from all LPC
recognized sororities, unless a sorority has less than half the campus total.
Sororities with
less than half the campus total may be given the option of not providing a membership
recruitment counselor.
a. Qualifications of Membership Recruitment Counselors
...Because collegiate membership recruitment counselors function as a committee
of the
local College Panhellenic during membership recruitment, they shall be in good
standing in their
member groups, be active participants in the collegiate chapter and shall be
enrolled in the
institution where the chapter is located.
1. Be dependable, responsible and available to the potential
member.
2. Display enthusiasm and a positive attitude toward sorority
experiences.
3. Be objective and impartial in her opinions.
4. Represent the best qualities of sorority women as she represents
the Greek system.
5. Be a good listener and be aware of the need for confidentiality in
her role.
6. Be sensitive and able to receive another’s feelings while
remaining objective.
1. The Panhellenic recruitment chairperson should attend an R.A. meeting
prior to formal
recruitment and explain to them the basics or recruitment, as well as give them
a recruitment
booklet.
2. Additional recruitment rules for formal and informal recruitment periods
shall be set by the
Panhellenic Council preceding the respective periods.
3. Formal recruitment dates will be set the previous semester, and will be followed
by all
sororities.
4. Panhellenic will provide name tags for potential members.
5. A factual, current financial expense sheet shall be distributed by the sororities
to each
potential member and explained by the sororities’ own treasurers to the
potential members on
the ‘Meet The Greeks’ night. These sheets shall list all fees to be
incurred by the potential
member during her collegiate membership.
1. In accordance with the NPC standards of ethical conduct, all potential
members invited to a
sorority’s preference event must appear on that sorority’s preference
list. If under
extraordinary circumstances, it is not possible to include a specific potential
member, the
sorority will notify the Panhellenic Vice President of that appropriate steps
cam be taken.
These steps include the Panhellenic Executive Council meeting with the LPC Advisor
to
discuss the specific circumstances involved and reaching a unanimous conclusion
to the
matter at hand.
2. Turning in lists during recruitment week:
a. Bids are to be turned in at the times specified, during the meeting with
advisors,
president and recruitment chairs.
b. Penalties for turning in late lists:
1. If the lists are turned in late, the sorority shall be fined a $1.00 per
minute past the extended time.
2. For preference night, lists that are late, the sorority shall be fined
$5.00 per minute past the extended time.
1. Each sorority will be expected to pay a Panhellenic affiliation fee of $15.00 for each woman who accepted membership to a sorority through the formal recruitment process. This payment shall be made to the Panhellenic Financial Secretary no later than the Friday following Bid Day.
1. Any infraction of these rules should be reported in writing with the specific information, including the names of the persons involved in the offense, within 24 hours of the alleged infractions known, but not more than 10 days after it has occurred, to the Panhellenic office and will be dealt with by the Panhellenic Council According to the Linfield or NPC recommended procedures.
2. When a member group of the College Panhellenic Association, a membership recruitment counselor, a potential new member, or the Panhellenic Advisor believes there has been an infraction of either the UNANIMOUS AGREEMENTS concerning membership recruitment or the campus Panhellenic membership recruitment rules, a written report signed by the President of the member group or the individual, specifying time, place, and witnesses to the alleged infraction, shall be submitted to the President of the College Panhellenic Association. The written report shall be made on a standard reporting form available from the College Panhellenic Association. The report form must be presented to the President of the College Panhellenic Association within 24 hours or on the first school day after the alleged infraction is known and not more than 10 school days after it has occurred. (Throughout this section, the term “school day” shall exclude Saturdays and Sundays.)
3. Recruitment fines shall be billed in writing by the LPC financial secretary within 24 hours of the fine being issued. Each sorority must pay within one week of their notice. Late fees are $25.00 per week.
4. Violations will be handled in this manner:
(a) Within 24 hours or on the next school day after receiving a report from
a
member of the College Panhellenic Association or the endorsement of a report
from the College Panhellenic Executive Committee, the College Panhellenic
Association President shall see that the accused member group and the Panhellenic
Advisor receive a copy of the report and shall notify the NPC Area Advisor.
(b) Within 24 hours of the receipt of the report involving a membership
recruitment violation from a member group or the endorsement from the Executive
Committee, the College Panhellenic Association President shall announce the
schedule for mediation unless the complaining individual or group involved
can reach an amicable solution in the interim. In scheduling the mediation.
the
College
Panhellenic Association President shall select a date and time convenient for
the
participants and shall allow the mediation to be conducted as soon as possible.
Mediation of Membership Recruitment Violations. The College
Panhellenic Association President shall appoint a *mediator who shall be a neutral
party and who shall
preside over the
mediation. The mediator shall not be an undergraduate student. The purpose
of the mediation is
to find a solution satisfactory to both the complaining party and the party
against whom the
complaint is made that is appropriate to the NPC UNANIMOUS AGREEMENTS and the
Constitution, Bylaws and Rules of the College Panhellenic Association. The
participants in the
mediation shall be representatives of each chapter involved, the complaining
party if other than a
chapter, the president and membership recruitment chairman of the College Panhellenic
Association, and the Panhellenic Advisor, if the Panhellenic Advisor is not
serving as a mediator.
*The mediator shall be the Panhellenic Advisor. In their absence, the Director
of Housing shall
serve as the mediator.
a. All mediations will be conducted within 48 hours of notice of an alleged
infraction.
b. If the mediation involves a prospective member, the hearing will be conducted
within
48 hours after formal membership recruitment has ended.
In the event that mediation does not result in a decision agreed to by all involved, the complaining party may pursue its complaint by forwarding its initial report in either manner described in sub-paragraphs (1) and (2) below, along with a statement that mediation has failed. Reports of violations filed by a member group not involving membership recruitment shall be processed by the College Panhellenic President in either manner described in sub-paragraphs (1) and (2) below.
(1) The report shall be filed with the College Panhellenic Association Judicial
Board,
established according to the Panhellenic Bylaws. The Judicial Board shall conduct
a
hearing affording both the complaining party and the accused member group the
right to
present their case and confront and question one another’s witnesses. The
Judicial Board
shall determine whether or not a violation has occurred and if so what penalty
to impose.
The Judicial Board shall inform all involved parties of its decision. A decision
of the
College Panhellenic Association Judicial Board may be appealed by any party
to the NPC
College Panhellenics Committee Appeals Chairman. The College Panhellenic is
not an
appeal board.
(2) On those campuses where the small size of the College Panhellenic Association makes a Judicial Board ineffective because of conflicts of interest, the initial report and the failure of mediation may be filed directly with the NPC College Panhellenics Committee Appeals Chairman. It is expected that larger Panhellenics where conflicts of interest will not prevent a Judicial Board from functioning will choose option (1).
In either option, written notice of the intention to pursue the complaint
must be given to the
President of the College Panhellenic Association within 24 hours or on the
first school day after
the failure of mediation, or in the case of non-membership recruitment, violations
must be filed
with the Judicial Board or the NPC College Panhellenics Committee Appeals Chairman
by the
Panhellenic President within 24 hours of the first school day.
a. All hearings will be conducted within 48 hours of notice of an alleged infraction.
b. If the hearing involves a prospective member, the hearing will be conducted
within 48
hours after formal membership recruitment has ended.
NPC College Panhellenic Committee
Appeals Chairman. If the NPC College Panhellenic Committee Appeals Chairman
is unable to resolve the complaint, she shall be
responsible for the
further conduct of the case, and she shall submit by certified mail, return
receipt requested, all
data regarding the complaint to the Inter/National Presidents of the chapters
involved, both the
complaining chapter and the chapter about whom the complaint has been made.
For further appeals process, refer to the NPC Greenbook 13th Edition, page
29.
These Bylaws may be amended by a simple majority vote (3/4) of the fraternities
of Panhellenic
Council, provided notice of the proposed amendment has been given in writing
at the preceding
regular meeting.
1. Each sorority is responsible for educating ALL new members on the Recruitment
Rules. All
members new and old will be held responsible for the rules here in.