Faculty
INSTITUTIONAL GRANTS
The director of corporate and foundation relations is responsible for relations between Linfield College and external sources of institutional grant funding, primarily private foundations. Any contact with external funders–such as corporations, foundations and individual donors–must be coordinated with this office. Institutional grant requests must normally be signed by the president. Faculty members are encouraged to assist the college in seeking funds for instructional improvement, program development, and research. It is important that in this process faculty members coordinate their requests with the dean of faculty and the vice president for college relations in order to avoid duplication of effort or conflict in solicitation by different persons.
Proposal ideas should be developed informally in writing by individual faculty members and should include:
- an explanation of the basic idea and how it will be implemented,
- the benefits that will accrue to the college and/or its students by virtue of the idea, and
- an estimated budget for carrying out the idea or project.
Faculty may wish to consult informally with the director of corporate and foundation relations in the course of developing such a summary.
The director of corporate and foundation relations can provide information on the procedures for writing, reviewing and submitting grant requests. In addition, the director can assist in the preparation of faculty-initiated institutional proposals by:
- Reviewing proposal ideas according to Linfield's experience with past proposals and with current plans for future proposals.
- Providing samples of well-written proposals.
- Reworking the idea into proposal form with descriptive data about the college, given sufficient information about essential substantive content and with the approval of the appropriate college officer.
- Assuming responsibility for routing proposals to the several campus offices for approval.
- Assuming responsibility for the typing, copying, and other final production work.
Standard routing procedure for submitting a grant request beyond the campus
The process of grantsmanship is a delicate one. While it is important to encourage the authorship of new, creative, and innovative ideas, we must allow the college the opportunity to provide appropriate perspective as to the implications it will have for the college. Ideas for institutional proposals should be discussed first with the dean of faculty.
The routing process is not designed to deter proposals, but rather to encourage them, as well as to allow the president the opportunity to follow the grants through their stages of preparation and review.
Persons to whom the proposal is routed have the following responsibilities:
- Author: principal writer and advocate for proposal.
- Department chair: responsible for content approval in light of feasibility in the department.
- Appropriate dean: reviews overall ramifications and effects on the college, including future budgets.
- Vice president for finance and administration: serves as checkpoint to be certain budget is complete and realistic (e.g., whether overhead expenses are budgeted)
- Vice president for college relations: reviews for appropriate format and relationship to overall fund raising efforts of the college.
- President: reviews proposal and signs cover letter.
A brief step-by-step guide to the process used at Linfield for developing and submitting a grant proposal, along with a form to assist in the process, is available from the Office of College Relations. To download these documents in pdf form, click on the appropriate links below:
Guide to faculty-initiated grants
Grant Proposal Request Form
ADDITIONAL INFORMATION
For further information, call Catherine Jarmin Miller, director of corporate and foundation relations, at x2494, or e-mail cjarmin@linfield.edu