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Linfield Home » Arts & Sciences » Faculty Grants » Faculty Grants Handbook » Grant Support Services

I. Grant Support Services

The following departments provide the following services to faculty seeking external grant funding.

Institutional Advancement

The Director of Foundation & Corporate Relations in Institutional Advancement:

  • Searches for potential funding opportunities.
  • Broadcasts funding opportunities.
  • Obtains applications and guidelines.
  • Assists with proposal preparation.
  • Reviews proposal and budget to assure compliance with funding source and college.
  • Provides initial post-award administration including obtaining an account number and notifying the appropriate deans and vice presidents.
  • Monitors report deadlines.
  • Assists with report generation and submission.
  • Contacts the funding agency regarding changes to the budget or project.
  • Shares news of the award with the college.
  • Updates and maintains foundation and corporation electronic files.

Academic Affairs

The Dean/Associate Deans of Academic Affairs:

  • Approves the cost share and submittal of the proposal.
  • Reviews and approves post-award expenditures above $1,000 prior to payment.


The Grants Administrator in Accounting:

  • Assists in budget development for proposals.
  • Develops subcontract agreements.
  • Routes grant agreements for institutional approval.
  • Creates separate accounts for each grant.
  • Schedules and oversees grant award orientation meetings.
  • Reviews and approves all non-salary grant expenditures.
  • Routes invoices and reimbursement requests to accounts payable.
  • Approves budget changes and adjustments.
  • Performs retroactive cost transfers as needed.
  • Provides periodic expenditure reports each year or as requested.
  • Provides information for financial reports required by the granting agency. 
  • Generates Annual Grant Income and Research and Development Funding reports for NSF.
  • Checks that grant funded participants are not in the federal Excluded Parties List.
  • Collects Financial Conflict of Interest and Time and Effort Report forms.
  • Monitors compliance with NSF's requirement for training in Responsible Conduct of Research.
  • Informs federal grantees of federal Whistleblower Protection Act.

Human Resources

The Office of Human Resources:

  • Assists with recruiting new grant-funded personnel.
  • Processes payment of grant-funded compensation for personnel including students.
  • Provides guidance in determining who qualifies as an “independent contractor” to meet federally mandated requirements.