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Chapter 5: Fees & Academic Policies

(For a complete list of college-wide policies, see the online catalog at http://www.linfield.edu/catalog.html)

1. Fees for 2013-2014 Academic Year

Tuition (per semester credit) $435 per credit
Audit (non-credit) 220 per credit
Online Fee 50 per credit/maximum 150 per course
Late Registration Fee (after the first day of class) 50
Application Fee-Degree 100
Application Fee-Certificate 50
Major Change Fee 50
Credit by Examination 395
Evaluation Fee (CPL, ACE)(per semester credit) 40
Portfolio Submittal:  
Mini Portfolio (3-5 credits) 75
Portfolio (0-15 credits) 325
Portfolio (16-25) 425
Portfolio (26-31) 525
RN to BSN Program  
Liability Insurance Fee 60
(Billed annually at registration beginning with NURS 309)  
NURS 309 non-refundable deposit 200
NURS 475 clinical placement fee (applied as course fee) 100
BIS Major/CIS Certificate Fee 400 per year software charge

2. Payment and Refund Policy

Payment is required at the time of registration. You have the following options:

  • Tuition may be paid in full by check or money order at the time of registration. Otherwise, students should pay on WebAdvisor.
  • If you are eligible for employer-sponsored billing or Veteran’s benefits, all verification paperwork must accompany your registration form.
  • If you plan to receive a financial aid award to cover tuition, all necessary documents must be received in the financial aid office prior to registration (FAFSA, LAFA, academic plan).

Additional Costs

Materials, lab fees, travel costs, etc. are not included in the cost of tuition. See the individual course listing for additional fee information.

Tuition + Fee Refund
Refunds are applied in accordance with the Federal statute for colleges and are calculated on the date you notify the DCE office that you are dropping a class. No refunds are permitted after 60% of the class has been held. The fee for online courses is non-refundable after the start of the semester. Fees for travel courses may not be refundable.

Application fees are not refundable after the official evaluation is complete.

3. Registration Policy

  • You may not register after the first class meeting or first week of an online class without the approval of the instructor.
  • Register early if you must take certain classes.
  • Notify your advisor if you do not register for the classes on your academic plan.
  • Do not attend class unless you are registered for that course.
  • A student may not enroll in a course after ten class days during a semester or after the second class day of January or summer term. Please note that enrollment beyond the second class day in any course may only occur with the explicit approval of the instructor.

Online Registration

If you have a CatNet account you may register on WebAdvisor. You may also pay your balance online using Visa or MasterCard. If you register for your classes online and are not eligible for financial aid or other third party payment, you should pay your account in full the next full business day after you register through WebAdvisor.

Winter Term

Students may not register for more than 5 semester credits in winter term.

If You Are Eligible For Financial Aid

You must be admitted to the college and have submitted a FAFSA, LAFA and an academic plan to the financial aid office before registering online. Be sure to register for Fall and Winter at the same time if you wish use your Fall aid to cover the combined tuition.

If You Are Eligible For Veteran’s Benefits

The Certifying Official will certify your enrollment each semester you are registered. For questions on this or other VA benefits, please contact Cheryl Wright, Linfield DCE Certifying Official, at 503-883-2597, cwright@linfield.edu.

If You Pay Your Tuition By Check

You may register online and mail your check to the DCE office.

Am I Registered And How Do I See My Grades?

You can check on WebAdvisor. Set up your CatNet account as soon as you are admitted and register for class.

Registration Questions

If you have questions regarding registration, please contact the DCE office via email at dce@linfield.edu or call 800- 452-4176 or 503-883-2447.

Auditing a Class

Students who want to audit a class must make that decision by the end of the first week in the term or semester. Changing to audit after the first week is not an option.

Adding & Dropping a Class

It is the student’s responsibility to drop a class before the end of the business day on the posted deadline and to check through WebAdvisor to ensure the drop has been processed. No withdrawals are permitted after the posted deadline to do so.

How do you decide whether to drop a course or stay in and try to complete the requirements?

  1. Gather Information
    What is my current situation in the class?
    • What grade have I earned at this point?
    • How much time and effort have I put into the course?
    • How much of the final grade is already determined? What can I do to improve my situation?
    • What does the professor recommend?
    • How much more time/effort do I need to invest?
    • How well do I need to do on future tests/papers?
  2. Identify Options
    • What are my chances of passing the class? Of getting a C?
    • Is an Incomplete grade a possibility? Not all faculty will agree to an incomplete grade. Usually you will be expected to have completed at least half of the required work. You have until the middle of the next semester to complete the work or a contingency grade (usually F) will be posted.
    • Do I need this class to qualify for financial aid?
  3. Look at the Consequences
    • What are the consequences of an F, a C, a D? When you receive an F or a D in a course and then repeat the course and earn a higher grade, the original grade will no longer affect your grade point average.
    • If I don’t take this class now, will it affect my choice of classes in the next few terms or my plans for graduation?
    • How will my performance in other classes be affected if I invest additional time and energy in this class? How will dropping this class effect other classes?
    • What are the consequences of having a W on my transcript? One or two will probably not be noticed. A pattern might attract attention.

Withdrawal Policy

The final date to drop a class with no notation on your transcript and the final date to drop with a W on your transcript are printed on page 1 of each class schedule and on the Division of Continuing Education Academic Calendar online.

No record of the class will appear on your transcript if you drop a class prior to the withdrawal date. If you drop after that date but before the last date to withdraw, the course will remain on your transcript, and a W will appear in the grade column. The W will not affect your grade point average.

If the last scheduled class meeting is prior to the last date to withdraw, you must drop the class one week in advance of the last meeting. The policy for dropping a class is entirely separate from the tuition refund schedule found on page two of the schedule.

4. Grading

A student’s academic achievement is recorded on the permanent academic record in the following grades:

A, A-................ Excellent comprehension of the material and exceptional performance.
B+, B, B- ......... Above average capability and better than normal performance.
C+, C, C- ........ Adequate understanding of the material and acceptable performance.
D+, D .............. Marginal comprehension of the material and below average performance.
F ...................... Inability to deal successfully with the material and inadequate performance.
S .................... “Satisfactory.” Acceptable understanding of the material and adequate performance. Equivalent to a C or better. There is no GPA calculation for this grade.
U ................... “Unsatisfactory.” Marginal comprehension of material and inadequate performance. Equivalent to a C-minus or poorer. Counts as zero quality points in GPA calculation.

Use of “+” and “-” following a letter grade is at the discretion of the individual faculty member.

While the following designations are not grades per se and do not affect grade point averages, they are used on academic records in lieu of grades in certain instances:

CE ............ Credit earned by examination.
AUD ......... Audit implies regular attendance and participation in the course.
W ............. Withdrawal. The designation of withdrawal is given when the student requests to withdraw from a class prior to a published deadline.
I ............... Incomplete. An incomplete is given at the discretion of the instructor when the quality of work is satisfactory but the course requirements have not been completed for reasons of health or other circumstances beyond the student’s control as determined by the instructor. Each incomplete assigned must be accompanied with a contract statement agreed to by both the instructor and the student as to:

  • What work remains to be completed
  • How the work is to be evaluated.
  • A deadline for completion of the work, which can be no later than the following (a) April 15 for an Incomplete given for a course in fall semester or winter term, and (b) November 15 for an Incomplete given for a course in spring semester or summer term. This deadline may be extended only if the student successfully petitions the Curriculum Committee. Petitions must have the approval of the instructor and must be received prior to the original deadline.

    Each Incomplete must be accompanied by a contingency grade, in the computation of which the instructor has assigned a failing grade to the work not completed. This will be the grade finally recorded for the course if another grade is not submitted by the contract deadline (or a new deadline determined by successful petition).

    An Incomplete must be changed to a grade before graduation. If no contingency grade is submitted and the “I” remains past the deadline, it will be changed to an “F.”

 IP ........ In Progress. An In Progress designation is used for thesis, research, independent study, and internship courses when a continuing project must be extended for legitimate reason beyond the semester or term. The extension may not exceed an additional semester without approval of the Curriculum Committee. If the work is not completed within the stipulated time, as noted by the instructor, the instructor may report a grade in lieu of the F that will otherwise automatically be assigned with failure to complete the course.

AW ..... Administrative Withdrawal. The designation Administrative Withdrawal is entered on the record in the case of a student who is officially registered in a course but who has not attended the class and not requested the designation of withdrawal. No quality points are entered into the student’s grade point average (GPA). Logging on constitutes attendance for online courses.

Grade Reports

With a Linfield CatNet account (email account) you may see your grades, registered classes and GPA on the Web. For instructions, go to the DCE website, current students, computer accounts.

Important notices will be sent to your Linfield CatNet account.

Changing Grades

Once recorded on an academic record, a grade may be changed only in the case of clerical error or faculty recalculation. All other grade changes must be petitioned through the Academic Support Committee.

Grade Point Averages

For purposes of computing your grade point average (GPA), quality points are awarded as follows:

 Grade Points  Quality Points  Grade  Quality
 A  4  C  2
 A-  3.7  C-  1.7
 B+  3.3  D+ 1.3
 B  3  D  1
 B-  2.7  F  0
 C+  2.3    

Only the grades you earn in Linfield courses are computed on your Linfield transcript. The process of computation is as follows: the number of credits you received in any Linfield class for which you received a letter grade is multiplied by the number of quality points assigned for the grade earned. The total number of points thus calculated is then divided by the total number of credits earned in the courses taken. The resulting figure is your GPA.

At graduation time an overall GPA is computed only for purposes of distributing honors. This GPA encompasses all grades you have received in coursework taken to meet graduation requirements whether at Linfield or elsewhere.

5. Records and Transcripts

To order an official transcript simply write to the Registrar’s office or to the DCE office and indicate the name and address of the institution and/or individual to which you want an official copy sent. Include your signature and student ID number. The fee is $5 for the first official transcript and $1 for each additional transcript requested at the same time.

Your Linfield transcript records all credits accepted by the college as well as course grades. You may fax a transcript request and include a credit card number and your signature.

6. Academic Warning

A student whose cumulative Grade Point Average (GPA) is 2.00 or greater but whose semester (fall or spring, excluding January term and Summer term) GPA is less than 2.00 is issued an academic warning.

7. Academic Probation

A student is placed on academic probation when his or her cumulative GPA falls below the 2.00 minimum requirement, or when in two consecutive semesters (excluding the January term and summer term) the student’s GPA falls below 2.00. The cumulative GPA for the three Linfield College programs is based on the following policies:

  1. Portland Campus students. The cumulative GPA is evaluated at the end of fall and spring semesters, and summer term and students are notified of their academic status. Students on academic probation will have one semester in which to bring both the semester and the cumulative GPA to 2.00 or greater.
  2. Adult Degree Program (ADP) students. The cumulative GPA is evaluated at the end of fall and spring semesters, Winter term, and summer term and students are notified of their academic status. Students on academic probation will have 12 semester credits (the equivalent of a full load) in which to bring both the semester and the cumulative GPA to 2.00 or greater.
  3. McMinnville Campus students. The cumulative GPA is evaluated after posting the fall and January term grades. The cumulative GPA is also evaluated at the end of the spring semester but not after summer term. Credits earned in the summer are evaluated in the cumulative GPA after fall semester grades are posted. Students are notified of their academic status after the appropriate semester or term. Students on academic probation will have one semester in which to bring both the semester and the cumulative GPA to 2.00 or greater.

A cumulative GPA of 2.00 or greater is also the standard used to determine normal academic progress as defined by the Student Policies Committee. For any further inquiries about the academic probation policy, students should contact the Registrar or Registration Office appropriate to their program.

Applicants unable to meet the minimum admission standards set by the faculty may be provisionally admitted. Students who are provisionally admitted shall have one full year in which to establish good academic standing.

8. Academic Suspension

Each Linfield College program evaluates academic suspension at the end of the semesters or terms listed in the academic probation policy. As established by the Linfield College faculty, students shall be suspended from the college if they fail to bring both the semester and cumulative GPA to the 2.00 minimum requirement within:

  1. One semester after being placed on academic probation for Portland Campus and McMinnville Campus students;
  2. 12 semester credits for ADP students.

Further, any full-time student whose GPA is less than 0.50 after the first semester at Linfield shall be suspended immediately. Students are notified of their academic suspension status by mail immediately after the appropriate semester or term. For any further inquiries about the academic suspension policy, students should contact the Registrar or Registration Office appropriate to their program.

9. Academic Suspension Appeal

Suspended students shall have the right to a Student Policies Committee review provided they submit an appeal. Students may submit an academic suspension appeal letter via the Registrar or Registration Office appropriate to their program. In addition to the appeal letter, students may ask that any Linfield College faculty member or administrator submit a letter of support on their behalf. The support letters should be submitted to the Registrar or Registration Office appropriate to their program. The Linfield College Registrar will present student suspension appeal letters from all three programs to the Student Policies Committee for review. Each registration office will notify the student of the committee decision at the earliest possible date. For any further inquiries about the academic suspension appeal policy, students should contact the Registrar or Registration Office appropriate to their program.

10. Academic Integrity

Linfield College operates under the assumption that all students are honest and ethical in the way they conduct their personal and scholastic lives. Academic work is evaluated on the assumption that the work presented is the student’s own, unless designated otherwise. Anything less is unacceptable and is considered a violation of academic integrity. Furthermore, a breach of academic integrity will have concrete consequences that may include failing a particular course or even dismissal from the college.

Violations of academic integrity include but are not limited to the following:

Cheating: Using or attempting to use unauthorized sources, materials, information, or study aids in any submitted academic work. Plagiarism: Submission of academic work that includes material copied or paraphrased from published or unpublished sources without proper documentation. This includes selfplagiarism, the submission of work created by the student for another class unless he or she receives consent from both instructors.

Fabrication: Deliberate falsification or invention of any information, data, or citation in academic work.

Facilitating Academic Dishonesty: Knowingly helping or attempting to help another to violate the college’s policy on academic integrity.

Faculty recognize their responsibility to help students under- stand academic integrity and how to conduct themselves with integrity in the classroom. To this end, faculty shall include a clear academic integrity policy within their syllabus.

In dealing with breaches of academic integrity, the instructor shall have discretion as to what penalty to impose regarding the course grade. Within ten days of the discovery of an offense, the instructor must submit in writing a description of the offense to both the student and the Dean of Students or designee. This description should include the course consequences for violations of academic integrity and the penalty given in the specific case. In addition, it is recommended that faculty issue an academic alert for any violation of the academic integrity policy. The Dean of Students, or designee, will maintain a confidential list of students who are reported for violations of academic integrity in order to track repeat offenses.

The dean will have discretion to refer a first time offender to the College Conduct Board; however, any subsequent violations by the same student will automatically be referred to the Conduct Board. This decision on referral will be communicated in writing to the student and to the instructor(s), who has (have) a legitimate educational interest.

The Conduct Board may impose college-level penalties upon the offending student. Fundamental fairness shall be in force for all academic integrity proceedings, as outlined in the Policies and Procedures of the College Conduct Board (see the current Student Handbook).

11. Petitions

Petitions for exemptions to academic policies of the College may be submitted to the Student Policies Committee of the faculty. By definition, the petitions must argue why a rule which otherwise applies to everyone should be set aside in the case at hand. Discuss the issue with your advisor first. Send all petitions to the attention of the Associate Registrar, DCE.

12. Academic Grievances

Academic grievances concerning teaching and learning should be settled as close to the level of student-faculty contact as possible. If students believe they have been treated arbitrarily or capriciously by an instructor in a grade assigned or other ways, they should first talk to the instructor. If the matter remains unresolved, they should speak with the chair of the instructor’s department or, in the case of a nursing course, the appropriate course coordinator. After this, if the matter is still unresolved, nursing students should speak with the Dean of Nursing; DCE students should speak with the Director of DCE. Finally, if the matter has not been resolved by the above means, students may discuss the matter with the Vice President for Academic Affairs. All grievances concerning grades must be filed by the end of the next semester after the grade is posted. In the case that a student is studying abroad the next semester, the grievance must be filed by the end of the next semester after the student returns.

13. Student Behavior

Every faculty member and student has the right to conditions favorable to teaching and learning both in and out of the classroom. To foster and maintain such conditions, students have the responsibility to conduct themselves, individually and in groups, in a manner which promotes an atmosphere conducive to teaching, studying, and learning. Students are expected to uphold academic and personal integrity, to respect the rights of others, and to refrain from disruptive, threatening, intimidating, or harassing behavior, or behavior which is harmful to themselves, other persons, or property. Faculty have the right and responsibility to foster an environment conducive to teaching and learning, and should this be threatened by student behavior, faculty are authorized and encouraged to initiate the following steps:

  1. A private discussion with the student during which the faculty member describes the unwanted behavior, explains why it is inappropriate, and specifies expectations for future student behavior.
  2. Initiation of a formal meeting with the student, the student’s academic advisor, and/or the Dean of Students or the dean’s designee.
  3. Request, through the Dean of Students, that the student be withdrawn from the class.
  4. Initiation of other disciplinary action, in coordination with the Dean of Students, by means of the appropriate judicial processes.

The above faculty action steps may be taken in order, and/ or initiated at any level. It is important for faculty to notify students of potential disruptive behavior consequences at each level throughout the faculty action step process. Consequences may include: progressive faculty action steps, student referral to counseling, and/ or formal behavior contracting. Faculty are encouraged to resolve disruptive student behavior issues at the earliest step possible. Finally, as a further point of clarification, for the purposes of this policy, faculty are defined as any instructional personnel employed by the college.

14. Linfield Drug & Alcohol Policy

In keeping with the mission of the college, Linfield is committed to providing an environment which is safe and fosters excellence in learning for its students and in work performance for all of its employees. Therefore, the misuse and illegal use, possession, transportation, distribution, manufacture, or sale of alcohol and other drugs is not permitted on property owned or controlled by the college, or while representing the college on business or in other college sponsored activities. The use of alcohol on college owned or controlled property, or at events associated with Linfield programs, is restricted to those of legal drinking age.

15. Length of Time to Complete Your Degree

The Linfield College Catalog lists the requirements for all degrees offered by the College. Each catalog goes into effect at the beginning of the fall semester the academic year of issue and expires at the end of the summer session the seventh academic year after publication.

In order to receive a degree, a student must have satisfied, at the time of graduation, all college requirements for the degree as listed in one catalog. These include requirements common to all bachelor’s degrees and BA or BS requirements. The catalog may be either the unexpired catalog in effect when the student was first admitted and enrolled at Linfield or any subsequent catalog in effect while the student was enrolled that has not yet expired. Students enrolled in programs that are accredited or licensed must meet the requirements most recently approved by the accrediting agency or licensing authority.

Former students who wish to complete graduation requirements more than 10 years after their initial enrollment at Linfield must apply for readmission and complete all the requirements in effect at the time of enrollment.

16. Graduation and Commencement

One year prior to your intended date of graduation, you are expected to submit an Intent to Graduate form and send it to DCE. This form can be printed from the Linfield.edu/dce website. Once your Intent to Graduate form has been submitted, you will be placed on a commencement mailing list. Meet with your advisor to review your degree audit and design a final academic plan. The DCE Registrar will confirm that you are on track for graduation.

Linfield holds formal commencement exercises at the close of spring semester. Any student who has completed all his or her degree requirements since the previous ceremony is eligible to participate.

Students who have not met all requirements are eligible for participation in commencement if they lack only some combination of:

  1. Credits in courses in which they are currently enrolled at Linfield or elsewhere (or)
  2. Non-course requirements that can reasonably be expected to be satisfied prior to commencement (and)
  3. No more than six credits to be earned.

Where non-Linfield courses are involved, written documentation of such enrollment must be provided. In cases where successful completion of current courses will not suffice to meet all requirements, evidence must be provided of the student’s intention to enroll in the immediately following Linfield College summer term for the needed credits. Where non-course requirements have not been satisfied, appropriate evidence must be provided that they will be satisfied by commencement.

On graduation day students who have not fully completed their degree requirements receive blank diplomas. After completing all outstanding requirements they receive their actual diplomas.

Honors at Graduation

Latin honors designations are awarded to those baccalaureate degree candidates who have earned a minimum of 54 Linfield credits in courses with differentiated grades (A-F). The GPA calculation is based on all Linfield credit, including Linfield study abroad, and utilizes the Linfield repeat policy. The award levels are as follows: 

Summa cum laude: 3.900 - 4.000

Magna cum laude: 3.800 - 3.899

Cum laude. 3.650 - 3.799 

Commencement Weekend

Commencement is a festive time, a time for you, your family and friends to celebrate your achievements as a student. The high point of the day is, of course, the graduation ceremony itself, when you and your fellow seniors receive official recognition as Linfield graduates. You will participate in this ceremony with students from the McMinnville and Portland campuses as well as other Adult Degree Program students. At commencement other events contribute to an atmosphere of celebration. A baccalaureate worship service takes place for those who wish to express their joy in religious terms. The service is nondenominational but broadly in keeping with Linfield’s American Baptist heritage.