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Helping students enroll in and graduate from Linfield College is the mission of the Office of Financial Aid. Financial aid is based on the financial situation of the student and family. Over ninety percent of the students attending Linfield receive some form of financial assistance. Seventy percent of the students attending receive financial assistance based on their financial aid eligibility, or “financial need.”
Academic scholarships are available to the best-qualified applicants each year, regardless of eligibility for other types of financial aid. Linfield offers several different academic scholarships, explained in the section headed “Academic Scholarships for First-Year Students or Transfers.” Athletic participation is not considered in the awarding of any financial aid.
Financial aid is available after determining a student’s financial aid eligibility. These financial aid types are explained in the section headed “Need-Based and Non Need-Based Financial Aid.”
Eligibility for and packaging of need-based and merit financial aid will be comparable for students admitted under Early Action and Regular Decision admission programs.
Linfield operates two separate financial aid offices. Students attending the McMinnville Campus (Arts, Sciences, and Professional Programs) or any of the Online and Continuing Education (OCE) program locations including Portland’s OCE site (Online Degrees and Certificates) will work with the McMinnville Office of Financial Aid, and those students attending the Portland campus (School of Nursing) will work with the Portland Campus Office of Financial Aid. Though federal and state financial aid regulations have consistent rules, each office has independent operational procedures and different institutional funding sources. Students moving from one campus to another after completing a semester or more of attendance may note differences in funding sources with their financial aid awards.
Both Linfield Offices of Financial Aid work in accord with one another and commit to ensuring that if individual sources of financial aid such as scholarships, grants, loans, or work study vary in amount from one campus to another, the total award will be as consistent as possible. One fund type that may not be equal for transfers between the McMinnville and Portland campuses is the Federal Supplemental Educational Opportunity Grant (FSEOG), as funding levels vary between the two programs. Other financial aid sources may vary from year to year depending on eligibility for specific funding and priority dates. Please note that the Music Achievement Awards and Leadership/Service Awards are only available to students attending the McMinnville Campus and will not be replaced if a student moves to the Portland Campus.
Starting in the fall of 2015 Linfield Legacy Awards of $500 will be awarded to new students (freshman or transfer) who list family members who attended Linfield College on their application for admission. Also starting in the fall of 2015 Linfield Legacy Awards of $1,000 will be awarded to new students (freshman or transfer) who currently have a sibling enrolled at Linfield College. For the remainder of the sibling’s enrollment he/she will also receive the Linfield Legacy Award of $1,000 per academic year. (Incoming students will have up to $1,000 of Linfield Legacy Award.)
Linfield offers a number of academic scholarships to entering first-year students attending full time. The scholarships are for undergraduate study only, and are awarded on a semester-bysemester basis for the first eight semesters of a qualified student’s full-time attendance, as defined by a minimum of 12 credit hours per semester. These scholarships are awarded regardless of financial need. Eligibility begins at a 3.400 high school weighted GPA and is determined at the time of admission, and other factors including board scores, either the SAT Reasoning Test or ACT exam, and strength of schedule will be used to determine scholarship eligibility. The student’s potential to contribute to the academic environment at Linfield, as well as involvement in activities and community service, will also be evaluated. To receive priority consideration for all merit scholarships, the student’s application for admission must be complete by the priority deadline which is February 15, 2015.
Linfield Merit Award
Students who are Finalists in the National Merit Scholarship Corporation Program, and who list Linfield as their first choice college, and are eligible for a college sponsorship through National Merit, will be awarded a Linfield Merit Award. The amounts range from half tuition on a no-need basis, to full tuition with sufficient financial need. The award is guaranteed through the sophomore year, and renewed for the junior and senior years if the student maintains a 3.350 Linfield cumulative GPA, is a full-time student, and applies for renewal of financial aid in a timely manner.
Linfield Scholarships are available for a selected number of outstanding incoming freshman students attending full time, at least 12 credits per semester. Scholarship decisions are based on the student’s academic record including grades, test scores and course selection. Information submitted on the Application for Admission to Linfield is used to determine scholarship eligibility. A separate application is not required. The award is renewable at the same dollar amount each year if the student meets the college’s academic standards for enrollment, attends full time and applies for renewal in a timely manner. At some point Linfield may change this award to a Linfield Endowed Scholarship for the same award amount and with similar renewal criteria. A portion of Linfield’s institutional dollars are funded by over 200 endowed scholarships. Below are the amounts and names of the Linfield Scholarships:
|$21,000 and $22,000||Linfield Trustee Scholarships|
|$19,000 and $20,000||Linfield Presidential Scholarships|
|$16,000 and $17,000||Frances R. Linfield Scholarships|
|$14,000 and $15,000||Linfield Faculty Scholarships|
|$13,000||Linfield Achievement Awards|
Eligible students may receive ONE of the above academic scholarships.
Linfield Academic Competitive Scholarships
Department-sponsored competitions for prospective first-year students are held on the McMinnville Campus. Participation is by invitation only. For students applying fall 2015, the completed application for admission and the Academic Competitive Scholarship Application form must be submitted by December 1, 2014. Invited students can participate with the opportunity to win up to three scholarships, ranging from $12,000 - $20,000, in each of 30 subject exams. Each award is distributed equally over eight semesters of attendance. For example, for a $20,000 award, a student will receive $5,000 for the first year and each of the following three years. The award is renewable at the same dollar amount each year if the student meets the college’s academic standards for enrollment, attends full time and applies for renewal in a timely manner. A Competitive Scholarship may be received in combination with one of the other academic scholarships. The recipient must be enrolled full time and apply for renewal in a timely manner each year to receive the award at the same dollar amount.
The Music Department offers scholarships available by audition for music majors and minors (Music Achievement Awards) and majors, minors and non-majors (Music Participation Awards) who attend full time. Auditions enable the Music Department to recognize and provide scholarship assistance to students who have had successful participation in music. Eligible participants must have applied for admission. Students intending to major or minor in music will be considered for both Music Achievement Awards and Participation Awards. Students not intending to major or minor in music will be considered for Music Participation Awards only. Music Participation Awards are $2,000 per year for students with special talent in music upon the recommendation of the Music Department. Music Achievement Awards range from $4,000-$5,000 annually and are renewable based on continued participation in music performance and a recommendation from the Department of Music. Interested students will be required to audition either in person or by cassette tape by February 15, of each year. The Music Achievement Awards are distinct and separate from the Linfield Competitive Scholarships offered by the Department of Music, and students are encouraged to apply for both. For more information, please contact the Linfield College Department of Music at 503-883-2275.
Leadership and Service Scholarships will be awarded to entering first-year students each year who have demonstrated high levels of leadership, initiative, and service to others through student government, school activities, community organizations, and religious or social service agencies. Candidates for the scholarships must first be admitted to Linfield to be considered. Financial need may be a consideration in awarding these scholarships. Students may receive scholarships up to $3,000 per year and students will be notified as part of their financial aid package. Students must complete the Leadership and Service Scholarship questions as part of Linfield’s Common Application Member Questions by February 15, 2015.
The above-listed scholarships will be effective for first-year students entering Linfield in the fall of 2015 or later. All students who were awarded scholarships prior to the fall of 2015 will continue to receive the awards they entered with and will be required to maintain eligibility for those scholarships based on guidelines outlined in the Linfield Course Catalog of the year the student entered.
Transfer Scholarships are awarded to selected McMinnville Campus students who have attended two- or four-year accredited colleges and universities. Only students with at least a 3.000 GPA will automatically be considered for transfer scholarships. No separate application is required and students will be eligible for the following awards:
|3.850 - 4.000 GPA:||$22,000 Transfer Scholarship|
|3.700 - 3.840 GPA:||$20,000 Transfer Scholarship|
|3.400 - 3.690 GPA:||$17,000 Transfer Scholarship|
|3.000 - 3.390 GPA:||$15,000 Transfer Scholarship|
Information submitted in the Application for Admission to Linfield is used to determine scholarship eligibility. The award is renewable at the same dollar amount each year if the student meets the college’s academic standards for enrollment, attends full time and applies for renewal in a timely manner. Semesters attended at another college count towards the eight semester maximum eligibility for this scholarship.
Honor Society Scholarships
Members of the Phi Theta Kappa (PTK), (a two-year college honor society) or Alpha Gamma Sigma (California Community College honor society) are eligible to receive up to one $3,000 renewable scholarship. Up to 10 scholarships can be awarded each year. Only full-time students with at least a 3.000 GPA in transferable courses will be considered. Entering freshmen students are not eligible to receive this scholarship. Consideration for this scholarship is given to admitted transfer students. No separate application is required; however, please notify the Office of Admission or Financial Aid that the honor society membership is current. The award is renewed each year at the same dollar amount if the student maintains a 3.000 Linfield cumulative GPA and applies for renewal in a timely manner.
Students are not eligible to receive multiple honor society scholarships if they are members of more than one honor society. Students receiving either a Transfer Scholarship or a Chemeketa Scholars at Linfield Scholarship are eligible to receive an honor society scholarship.
Chemeketa Scholars at Linfield Scholarship
Students participating in the Chemeketa Scholars program at Chemeketa Community College will be considered for a Chemeketa Scholars at Linfield Scholarship. Consideration for the Chemeketa Scholars at Linfield scholarship is given to admitted transfer students with at least a 3.000 cumulative college GPA. No separate application is required; however, the Office of Admission or the Office of Financial Aid will verify participation in the Chemeketa Scholars program. The award is $17,000 annually (minimum) and is renewable at the same dollar amount for two years of continuous full-time enrollment at Linfield if the recipient maintains good academic standing and applies for renewal in a timely manner. Up to 10 Chemeketa Scholars at Linfield scholarships are available annually.
Financial aid is available from sources other than scholarship aid. Many students who do not qualify for academic scholarships still receive financial aid in the forms of grants, loans, or work opportunities. The average financial aid award for all students with financial need was over $20,000 for 2014-2015.
To apply for financial aid at Linfield students must complete the Free Application for Federal Student Aid (FAFSA), available online at www.fafsa.gov, and release the results to Linfield by listing Linfield on the FAFSA. The codes are:
003198 McMinnville Campus and Online and Continuing Education
E00614 Portland Campus
The FAFSA form collects information to determine and calculate the Expected Family Contribution (EFC). The EFC is a dollar amount that is an evaluation and estimation of the family’s financial strength. The EFC is compared to Linfield’s annual cost of attendance (COA). The student’s EFC is subtracted from the student’s COA to determine the student’s “need” for need-based financial aid. Linfield will determine the amounts of grant, loan, and work that can be offered to students with need and to students that do not have need. Linfield, the U.S. Government, and the State of Oregon all offer sources of financial aid that Linfield can award if the student meets the eligibility requirements.
Awarded, based on need, to full-time undergraduate students with special talents in activity areas of theatre, forensics and journalism.
Linfield College Grants
Awarded to full-time undergraduate students based on financial need. The Linfield College Grant is renewed for up to nine semesters provided the student meets Satisfactory Academic Progress and has financial need.
International Student Scholarships and Grants
A limited number of scholarships and grants are available to full-time undergraduate international students. Each applicant is considered individually on the basis of prior academic achievement, financial need, and anticipated contribution to Linfield’s campus and community life. The award is renewable at the same dollar amount each year if the student meets the college’s academic standards for enrollment, attends full time and applies for renewal in a timely manner.
International Trustee Scholarships are awarded to superior first-year students who meet Linfield’s highest academic standards. Financial need is also considered in the awarding of these scholarships.
International Faculty Scholarships are awarded to first-year students with an excellent academic record. Financial need is also considered in the awarding of these scholarships.
International Tuition Grants may be awarded to first-year students who apply for financial aid if they are also able to provide documentation of good academic achievement.
International Transfer Scholarships may be awarded to academically well-qualified students who have completed some university-level coursework elsewhere and now intend to complete the Bachelor’s degree requirements at Linfield.
Linfield Diversity Grants
Awarded to students of color attending Linfield full time, based on financial need, participation in leadership and/or service, participation in cultural activities or other factors. Recommendations for the grant are made by the Linfield admission counselors and/or Director of Admission to the Director of Financial Aid. The Director of Enrollment Services makes recommendations for the Portland Campus. The Diversity Grant is renewed for up to nine semesters provided the student meets Satisfactory Academic Progress.
Endowed and Special Scholarships
Endowed and other scholarships are sources of student financial aid made possible through the generosity of friends of the college. Scholarships are awarded from the annual income of funds donated in perpetuity, often as a memorial or recognition of a special person. They are administered by the Director of Financial Aid. These scholarships have been made possible by alumni and other friends closely related to Linfield. It is hoped that some recipients of this generosity, later and when circumstances permit, will decide to aid others by continuing such scholarships for the benefit of students of future generations. No separate application forms are required for these scholarships. All students who apply for financial aid are automatically considered for each of the scholarships, in accordance with the wishes of the donors and college policies relating to financial aid.
The Federal Pell Grant, Iraq and Afghanistan Service Grant (IASG), Federal Supplemental Educational Opportunity Grant (FSEOG), and Federal TEACH Grant (TEACH Grant) are all grants that are awarded to eligible undergraduate students at Linfield, who do not have their first bachelor’s degree, that meet the student eligibility criteria based upon completion of the Free Application for Federal Student Aid (FAFSA), www.fafsa.gov, and other student eligibility criteria that Linfield will confirm upon enrollment. Grants are often called “gift aid” because they are free money – financial aid that does not have to be repaid.
Federal Pell Grant
Eligibility for this need-based federal grant program is determined upon submission of the FAFSA. Award amounts are determined by federal law. The Federal Pell Grant amount is contingent on federal legislative funding. You will be notified on your Free Application for Federal Student Aid (FAFSA) output document if you are eligible for a Federal Pell Grant. The final amount of your Federal Pell Grant offered from Linfield is calculated each semester based upon your Expected Family Contribution (EFC) that is calculated from your FAFSA, the number of credits you are taking each semester at the census date, your program, and Linfield’s cost of attendance. You are not eligible to receive Federal Pell Grant from more than one college for the same period of time. The Office of Financial Aid will utilize information from the federal government to monitor annual and maximum Federal Pell Grant eligibility. The annual amount must not exceed 100% of the scheduled award and the maximum lifetime eligibility used must not exceed 600%. The Office of Financial Aid will review transfer students Federal Pell Grant history to ensure that the student stays within the annual and aggregate maximum eligibility when determining award amounts per semester.
Iraq and Afghanistan Service Grant (IASG)
Eligibility for this non-need based federal grant program is determined upon submission of the FAFSA and whose parent or guardian died as a result of military service in Iraq or Afghanistan after September 11, 2001. Award amounts are determined by federal law and additional conditions apply. Student must not be Federal Pell Grant eligible.
Federal Supplemental Educational Opportunity Grant (FSEOG)
Eligibility for this need-based campus-based federal grant program is determined upon submission of the FAFSA and federal funds awarded to Linfield. These grants are administered through Linfield according to government standards and are awarded to students who have exceptional financial need as determined by the Office of Financial Aid.
Federal Teacher Education Assistance for College and Higher Education Grant (TEACH Grant)
This non-need based grant is available to Linfield education and pre-education majors who plan to become elementary or secondary teachers. Students who receive a TEACH Grant must complete a service obligation by serving as a highly-qualified teacher in a designated high-need field at a low-income school for four years within eight years of completing a TEACH Grant eligible program. Failure to complete teaching service will result in the TEACH Grant being converted to a Direct Unsubsidized Stafford Loan with retroactive interest, which would then require repayment. Students must complete a FAFSA, maintain a 3.250 GPA, complete TEACH Grant Initial and Subsequent Counseling, and TEACH Grant Agreement to Serve (ATS) annually. The TEACH Grant amount is up to $4,000* annually.
*Due to the Budget Control Act of 2011 (the sequester law) across-the-board budget cuts reduced the amount of TEACH Grant awards. TEACH Grant award amounts will be $3,708 for any award disbursed on or after October 1, 2014 and before October 1, 2015, and will be reduced to $3,728 for any award disbursed on or after October 1, 2015 and before October 1, 2016.
Federal Work Study (FWS)
Eligibility for this need-based campus-based federal program is determined upon submission of the FAFSA and federal funds awarded to Linfield. FWS is a federally funded program allowing student participants to work and earn money towards their educational expenses. The FWS program encourages community service work and work related to the recipient’s course of study. On-campus employment opportunities include jobs such as library assistants, laboratory and research assistants, clerical assistants, dining hall personnel, and campus maintenance workers. Off-campus employment opportunities will usually be in a private nonprofit organization or a public agency, and the work performed must be in the public interest. Individual awards are made by the Office of Financial Aid. Students are responsible to their work supervisors for hours and performance, and required to stay within award limits.
Federal Perkins Loan (Perkins) - Formerly National Direct/Defense Student Loan
Eligibility for this need-based campus-based federal loan program is determined upon submission of the FAFSA and federal funds awarded to Linfield. A loan is money that requires repayment with interest. Perkins is awarded to students with exceptional financial need as defined by the Office of Financial Aid. The maximum amount an undergraduate may borrow per award year is up to $5,500. A student may borrow up to an aggregate loan limit of:
A $11,000 for any student who has not completed two academic years of undergraduate work.
B.$27,500 for an undergraduate student who has completed two academic years and is pursuing a bachelor’s degree (this total includes any amount borrowed under the Perkins program for the first two years of study).
Repayment begins nine months after the student graduates or leaves school for other reasons. Up to ten years are allowed to pay back the loan. During the repayment period students are charged five percent interest on the unpaid balance of the loan principal. No payments are required for up to three years while a student serves in the Armed Forces, in the Peace Corps, VISTA, or any similar non-profit organization, such as a Public Health Service Officer, or while the borrower is totally, temporarily disabled. Repayment may be deferred up to two years if the student is engaged in an internship required before entering a profession.
There are loan cancellation provisions for borrowers who go into certain fields of teaching, the Peace Corps, specified military duty or law enforcement.
Federal Direct Stafford Loans
Students may borrow Federal Direct Stafford Loans to help pay for their cost of higher education at Linfield. Linfield participates in the William D. Ford Federal Direct Loan Program. Loans from this program are referred to as Federal Stafford Loans, Federal Direct Loans, or Direct Stafford Loans. Regardless of what name is used, they are the same federal loan program. Within the Federal Direct Stafford Loan Program there are Subsidized and Unsubsidized types of loans. Both types of loans are low-interest loans for eligible students originated by Linfield with funds from the federal government to help cover the cost of higher education. A loan is money that requires repayment with interest. A FAFSA is required annually to determine student’s eligibility. In addition, students are required to complete a Master Promissory Note (MPN), Entrance and Exit Counseling as part of their loan borrowing responsibilities. Students must be attending at least half time (6 credits) in order to be eligible.
Federal Direct Stafford Loans must be repaid. The loan may be cancelled only if the borrower is totally and permanently disabled or dies. Payments normally begin after the six month grace period has expired, which begins after graduation, falling below half time status or leaving school. Repayment is typically calculated based on a 10-year repayment plan, the Standard plan. There are several repayment plans students may choose from when preparing to enter into repayment. Students may apply for deferments or forbearance if their Federal Direct Stafford Loan is in good standing and they qualify through the Direct Loan Servicer.
Federal Direct Stafford Loan Annual and Aggregate Limits
Dependent students may borrow the annual maximum “base” Federal Direct Stafford Loans as an undergraduate per academic year, which is $3,500 for first-year students, $4,500 for sophomores and $5,500 for juniors and seniors. The “base” amount could be Subsidized or Unsubsidized or a combination of both, depending on the students need and eligibility. The “base” aggregate total a dependent student may borrow for undergraduate study is $23,000. In addition to the “base”, dependent undergraduate students are eligible for Additional Unsubsidized Stafford Loans of $2,000 a year. Thus, the total aggregate maximum is $31,000 (no more than $23,000 can be in Subsidized) for a dependent undergraduate student.
Independent students may borrow the annual maximum “base” Federal Direct Stafford Loan as an undergraduate per academic year, which is $3,500 for first-year students, $4,500 for sophomores and $5,500 for juniors and seniors. The “base” amount could be Subsidized or Unsubsidized or a combination of both, depending on the students need and eligibility. The “base” aggregate total an independent student may borrow for undergraduate study is $23,000. In addition to the “base”, independent undergraduate students are eligible for Additional Unsubsidized Stafford Loans of $6,000 a year for freshman/sophomore and $7,000 for junior/senior. Thus, the total aggregate maximum is $57,500 (no more than $23,000 can be in Subsidized) for an independent undergraduate student.
Subsidized Federal Direct Stafford Loan
Subsidized Federal Direct Stafford Loans are for students with financial need. Linfield’s Office of Financial Aid will review the student’s results from the FAFSA, such as EFC, and the students COA to determine the student’s need and the amount the student is eligible to borrow.
Interest rates are “fixed-variable” and are set each July 1, with a cap of 8.25%, and are fixed for the life of the loan. A 1.073% loan fee applies at the time of disbursement for any loans disbursed on or after December 1, 2014 or before October 1, 2015. A 1.068% loan fee applies at the time of disbursement for any loans first disbursed on or after October 1, 2015 and before October 1, 2016.
The federal government subsidizes the interest on Subsidized Federal Direct Stafford Loans on behalf of students while they are enrolled at least half time in an eligible program at an eligible school, through their 6-month grace period and during other deferment periods based on need. A law passed in December 2011 eliminates the interest subsidy during the 6-month grace period on any loans that had a first disbursement made on or after July 1, 2012, and before July 1, 2014.
Unsubsidized Federal Direct Stafford Loan
Students who do not show financial need, and therefore may not borrow under the Subsidized Federal Direct Stafford Loan Program, may borrow funds through the Unsubsidized Federal Direct Stafford Loan Program. Students who borrow under this loan program are responsible for all interest accrued during periods of enrollment, their grace period and through repayment. Students can choose to pay the interest while in school, during grace periods and deferment or forbearance periods, or students can allow the interest to accrue and be capitalized (that is, added to the principal amount of the loan). If students choose not to pay the interest as it accrues, this will increase the total amount they have to repay because they will be charged interest on a higher principal amount. Interest rates are “fixed-variable” and are set each July 1, with a cap of 8.25%, and are fixed for the life of the loan. A 1.073% loan fee applies at the time of disbursement for any loans disbursed on or after December 1, 2014 or before October 1, 2015. A 1.068% loan fee applies at the time of disbursement for any loans first disbursed on or after October 1, 2015 and before October 1, 2016.
Federal Direct Parent PLUS Loan (PLUS Loan)
Parents may borrow a Federal Direct Parent PLUS Loan on behalf of their dependent undergraduate student if eligible, a credit check is required. Funds are loaned by the U.S. Department of Education and Linfield originates the loan. Loan funds must be repaid with interest to the federal government. For each dependent undergraduate daughter or son, parents may borrow up to the school’s estimated cost of attendance, less any other financial aid the student may receive. Repayment normally begins within 60 days of the second disbursement of the PLUS Loan. The borrower may request deferment of payment while the student is enrolled at least half time in an undergraduate program. Interest would continue to accrue during this time. The PLUS loan interest rate is a “variable-fixed” rate which is set annually on July 1, and fixed for the life of that loan. A 4.292% loan fee applies at the time of disbursement for loans disbursed on or after October 1, 2014 and before October 1, 2015. A loan fee of 4.272% applies at the time of disbursement for loans disbursed on or after October 1, 2015 and before October 1, 2016 due to Sequestration acrossthe- board budget cuts made by Congress in the Budget Control Act of 2011.
The parent borrower has several repayment plan options for repaying the loan. If the parent chooses the Standard Repayment Plan they have up to 10 years to repay the loan. The parent may request deferment of payments for up to four years during the time the student is actively enrolled at least half time in an undergraduate program by contacting their federal Servicer.
Private Education Loan
Private Education Loans are available to students through banks and credit unions to assist students with paying for their cost of education. These loans are not part of the federal loan program. Students may borrow up to the school’s estimated cost of attendance, less any other financial aid the student may receive.
Oregon Opportunity Grants
The Oregon Opportunity Grant is administered by the Office of Student Access and Completion (formerly known as Oregon Student Access Commission). Oregon residents filing a FAFSA are automatically considered if the student lists an eligible Oregon college and meets the OSAC eligibility criteria, including filing the FAFSA early to meet deadlines. Visit oregonstudentaid.gov for more information.
Prospective students who complete the Linfield Application for Admission and are admitted to the college are considered for academic scholarships. Students applying for need-based financial aid or federal loans must complete the Free Application for Federal Student Aid (FAFSA). The FAFSA is available online at www.fafsa.gov. Students at Linfield are eligible for financial aid regardless of race, sex, or marital status, in compliance with Title IX requirements.
Notification of Awards
The Office of Financial Aid will send notification of awards after the student has been admitted and all financial information has been received. Financial aid will be disbursed to the student account at the start of an academic semester as long as the student has completed all the necessary paperwork and meets eligibility criteria for the award. Pell Grant awards are disbursed after the census date of each payment period.
Financial Aid Refund Policy
Refunds for students who withdraw from Linfield before the end of a semester will be computed in accordance with the refund table presented in the Costs section of this catalog if the student submitted all required documentation within the prescribed timelines (as set forth in Costs section), and financial aid was applied to the student account. Failure to meet the requirements as set by Linfield may result in the refund table not reflecting the cash amount that will be returned to the student. Financial aid will be refunded to certain aid accounts from which it was drawn based on a prescribed policy. Students who withdraw are subject to Satisfactory Academic Progress policy. Students are responsible for paying Linfield if the refund results in the student owing a balance on their Student Account.
Renewability of Aid
Each year students must submit new applications for financial aid to qualify for any assistance program. Currently enrolled Linfield students requesting renewal of their scholarship, student employment or need-based financial aid will need to submit the Linfield Application for Financial Aid on WebAdvisor as well as the FAFSA annually. Students receiving an academic scholarship and/or student employment are required to submit the Linfield Application for Financial Aid. Renewal depends on academic performance, the reestablishment of financial need, or both. Aid may be increased or decreased, depending on the annual financial need analysis and meeting prescribed priority dates. Aid may be withdrawn if a student fails to make Satisfactory Academic Progress, fails to report financial aid from sources outside Linfield College, owes a refund on a federal or state grant, or is in default on a student loan.
Priority dates are established by the Office of Financial Aid each year and students will need to meet these dates to ensure the best opportunity for renewal of scholarships and financial assistance.
These short-term loan programs are available to regularly enrolled students to assist with educational expenses during the year they borrow the funds. These loan funds require repayment prior to the start of the next academic year, or, for graduating seniors, prior to graduation. Linfield employees are excluded from borrowing these loans, unless they are enrolled in courses and are eligible. These funds are managed and awarded jointly by the offices of Financial Aid and Accounting.
Satisfactory Academic Progress
Linfield College is mandated to qualitatively and quantitatively evaluate the academic progress of financial aid recipients. The standard is cumulative and includes all periods of enrollment, even those in which the student did not receive financial assistance. All financial aid is awarded with the understanding that the student will maintain Satisfactory Academic Progress (SAP). The specific requirements necessary to remain eligible for financial aid assistance differ slightly depending on whether the aid is institutionally based or federally funded, but the general policy applies to all types of aid. Linfield monitors satisfactory academic progress annually for programs lasting longer than one year. For programs lasting one year or less, Linfield monitors SAP at the end of each payment period. In order to maintain SAP the student must: 1) have a grade point average which meets the minimum requirements for continuation of study at Linfield, 2) earn a minimum number of credits for each academic year, and 3) complete all degree requirements within a specified time frame. In the event a student’s performance is found to be unsatisfactory, the student is placed on financial aid suspension and Linfield College’s Office of Financial Aid notifies the student of their status to their Linfield College email account and by mailing a letter to the student’s home address.
Full-time students must complete at least 12 credit hours per semester, 24 credit hours by the end of the academic year. Minimum credit requirements per semester obligate students to be enrolled in a minimum of 12 credit hours each semester in order to retain full-time financial aid eligibility. Students enrolled in fewer than 12 credits will be eligible for half-time status financial aid, provided they are enrolled for at least 6 credit hours. Any student dropping below half-time attendance may lose eligibility for any financial aid. All credit hours must be completed at Linfield College, through an approved consortium agreement or through a foreign study program approved by the college.
“No credit” designations such as “W” (Withdrawal), “AUD” (Audit), “I” (Incomplete), and “IP” (In Progress) are considered attempted but not considered satisfactory completion of a course for the purposes of financial aid. Course grades of “I” (Incomplete) require a contingency grade and are treated as both attempted and completed credits, if there is a contract on file with the Registrar’s Office with a contingency grade of D- or better. If the contingency grade is an “F”, or if no contract is on file with the Registrar’s Office, the “I” will be treated as attempted not completed successfully. Students are required to complete the course requirements within the time prescribed by the college.
Maximum Time Frame
Matriculated students are eligible to receive federal financial aid for a maximum of 150% of the time required to complete a degree or certificate program. For example: A minimum of 125 credits are required to earn a baccalaureate degree. The maximum number of credits for which a student may be eligible to receive federal financial aid is 187.5 (125 x 150%). All credits attempted are included in credits toward completion and are considered in the calculation for maximum time frame eligibility. Repeated courses (along with the original attempt) must be counted towards the maximum time frame. Students may receive federal financial aid one time for retaking previously passed coursework. Students who have attempted more than 150% of the credits required for their program of study are not considered to be making SAP and therefore, are ineligible for financial aid. Also, a student is ineligible when it becomes mathematically impossible for a student to complete their program within 150% of the length of their program. All transfer credits accepted by Linfield will be included when determining maximum time frame eligibility as both attempted and completed.
Pace of Progression
Pace is required to ensure students complete their program of study within the maximum time frame. Pace is calculated by dividing cumulative credits successfully completed by cumulative credits attempted. For example:
Cumulative Credits Successfully Completed_______ ÷ Cumulative Credits Attempted_________ = _________%. (Example: 56 ÷ 70 = 80%.)
Students must have an overall completion rate of 66.67% or more or financial aid is suspended. Remedial coursework can be excluded.
Unsatisfactory Academic Progress
Students that do not meet SAP standards are placed on financial aid suspension and are no longer eligible for institutional or federal financial aid.
Appealing Financial Aid Suspension
Students failing to achieve SAP requirements are given the opportunity to appeal the suspension of their financial aid. The appeal letter must be in writing to the attention of the Office of Financial Aid with documentation of the extenuating circumstances. Extenuating circumstances that may be considered include: personal illness or accident, serious illness or death within immediate family, or other circumstances beyond the immediate control of the student. The appeal letter must include 1) the reason why the student failed to make SAP, and 2) what has changed since that time that will allow the student to make SAP at the next evaluation. The student is notified of the appeal decision to their Linfield College email account and to their home address, all decisions are final. An appeal that is approved allows the student to receive one semester of financial aid on financial aid probation status. After financial aid probation, the student must be making SAP or successfully following an academic plan.
Reestablishing Financial Aid Eligibility
Students that are placed on financial aid suspension can reestablish financial aid eligibility. A student that does not submit an appeal or is denied an appeal must, without the benefit of financial aid, successfully complete at least 6 credits in one semester with a semester GPA of 2.000 for reinstatement. The student may then reapply by written appeal to request financial aid for the following semester.
Financial Aid Appeal – Process by which a student who is not making SAP petitions for reconsideration of financial aid eligibility. Appeal must include 1) reason why student failed to make SAP, and 2) what has changed that will allow student to make SAP at the next evaluation.
Financial Aid Probation – Status assigned to student who fails to make SAP and has successfully appealed. Student may receive financial aid for one payment period while on financial aid probation status.
Financial Aid Warning – Status assigned to student who fails to make SAP. Warning status lasts for one payment period/ semester and does not require action (such as an appeal) by the student. The student is eligible for financial aid during their financial aid warning status.