Coverage and charges for the medical insurance program are for six-month periods so that eligible students are covered during vacations from the college. The medical insurance fee is required for all McMinnville and Portland students unless the student offers proof of adequate coverage by another company and completes an insurance waiver online no later than September 15, 2015, for fall semester, and March 2, 2016, for spring semester. International students cannot waive insurance.
A brochure detailing the program’s coverage is available through the Student Accounts Office for both the McMinnville and Portland campuses.
Health care is provided by three licensed nurse practitioners using a Primary Care Model. Access to the Student Health, Wellness and Counseling Center is available to all McMinnville campus students, regardless of type of medical insurance they carry. Occasionally off-campus laboratory work and referrals to specialists may be necessary and insurance will be billed in those situations, so students are encouraged to bring their insurance information with them to appointments at the Student Health, Wellness and Counseling Center. There is a $15 office visit fee for health and counseling services and most visits are handled by appointment.
Students receiving ongoing care for long-term conditions will be charged once a month for office visits to manage the condition. For example: students who see a counselor on a regularly scheduled basis will only be charged once a month for counseling services. Students seen by a health care provider for follow up visits for a single medical complaint will be charged once a month for health services for that condition.
The payment procedure necessary to finalize Student Account arrangements includes specific date requirements which must be met. Each student, without exception, must do one of the following each semester:
Payments may be made at the Student Accounts Office located in Melrose Hall on the McMinnville Campus or the Business Office on the Portland Campus. All checks should be made payable to Linfield College. Registration is not complete until payment is made of all fees for an academic semester. Student bills which have not been paid before the start of the semester, or any subsequent overdue amount, are subject to additional charges including but not limited to a 1% monthly finance charge, reasonable attorney fees, both on trial and appeal, other costs and charges necessary for the collection of any amount not paid when due, and cancellation of registration or withholding of services including but not limited to transcripts, grades and diploma. The school will report the amount of an overdue account to a national credit bureau as well as all other relevant information.
Statements for all registered students will be mailed in July, December and January unless there is a large balance due on the account. Students will receive a monthly email to check their balances due using WebAdvisor as it is done now. Typically, the statement for billed charges includes tuition, room, board, student body fee, and health insurance by the term. Payment of these billed charges may be made by various means as follows:
Deferred Tuition: A deferred tuition payment plan is offered through TMS (Tuition Management Systems). The amount of the plan is based on semester billed charges (include January term charges in your spring semester plan). Payments for fall semester may be made in 6, 5, 4 or 3 installments beginning May, July, August, and September, and ending in October or November. Payments for spring semester may be made in 6, 5, 4 or 3 installments beginning November, December, January, and February, and ending in April. TMS Applications must be received by TMS in Warwick, R.I., no later than August 1 for fall and January 30 for spring regardless of the first payment date. There is no interest charge if all payments are made as scheduled with TMS. However, if your TMS payment is late, TMS will assess a $50 late fee, and Linfield will assess a late fee of $25 per late payment per month, and a 1% per month finance charge for the remainder of the TMS plan. More TMS information is available in the Student Accounts Office. A contract with TMS may be established by calling them at 800-722-4867 or at www.linfield.afford.com and paying the $40 semester plan fee.
Cash Payment: The portion of the semester billed charges not included in the TMS payment plan and not covered by accepted net financial aid must be paid by check or money order directly to Linfield by August 3, 2015, for fall semester and February 1, 2016, for spring semester. Linfield College does not accept credit cards, however, Linfield has contracted with TMS and ECSI through their “Payment Gateway” program which allows payment to be made by MasterCard, American Express (TMS only), VISA, or Discover. For this service, TMS and ECSI will charge a variable teleprocessing fee that varies with the amount charged. Please call TMS at 800-722-4867 or visit www.linfield.afford.com or ECSI at 888-549-3274 or visit www.ecsi.net/gateway/linfield.html to pay or for further information. Payment by credit card to TMS or ECSI must be made by August 3, 2015, for Fall Semester, and February 1, 2016, for Spring Semester.
Linfield College Educational Services Agreement: The Linfield College Educational Services Agreement (LESA) is designed to speed the clearing process for the student. Students may access and agree to the terms of the LESA on their WebAdvisor account. The LESA requires a co-signer if the student is under 18 years of age. Those students under 18 years of age must print a copy of the LESA from their WebAdvisor account and have their cosigner sign and then send the form to the college in hard copy format.
Net Financial Aid: All net financial aid except federal work study must be applied to the student account by October 31, 2015, for fall semester and by February 28, 2016, for spring semester. To ensure these dates are met, students and parents must submit the proper documentation to the Financial Aid Office in a timely manner. Some financial aid cannot be applied to the student account until after classes begin.
Students are expected to complete financial arrangements before classes begin. The consequences of not adhering to these dates will range from financial fines set by the school up to and including cancellation of enrollment.