Other Information

Medical Insurance

Coverage and charges for the medical insurance program are for six-month periods so that eligible students are covered during vacations from the college. The medical insurance fee is required for students taking 10 or more undergraduate hours unless the student offers proof of adequate coverage by another company and completes an insurance waiver and submits it to the Accounting Office not later than the first day of class. For international students, waivers will only be granted if the coverage is provided by a U.S. insurance provider. A new waiver must be completed at the beginning of each academic year. A brochure detailing the program’s coverage is available through the Accounting Office.

Student Health Center

Staffed by two licensed nurse practitioners, a supervising physician and a health educator, the Student Health Center provides primary health care and health promotion for students on the McMinnville Campus. Routine services are provided on an appointment basis, and are covered under the cost of tuition. Occasionally a lab fee is required; inquire at time of appointment. Students who are referred off campus for follow-up or consultation services will be responsible for the charges. Because insurance may be billed, students should bring insurance information to their appointments.

Payment Procedure

The payment procedure necessary to finalize Accounting Office arrangements includes specific date requirements which must be met. Each student, without exception, must do one of the following each term by August 5 for fall semester, and January 20 for spring semester:

1. Pay in full so that the account balance is zero by August 5 for fall semester and January 20 for spring semester, or,
2. Pay all cash due not included in the TMS Tuition Management Systems payment plan and not covered by accepted net financial aid by August 5 for fall semester and January 20 for spring semester AND sign an Interim Promissory Note.

Payments may be made to the cashier located on the first floor of Melrose Hall on the McMinnville Campus or the Department of Accounting on the Portland Campus. All checks should be made payable to Linfield College. Registration is not complete until payment is made of all fees for an academic term. Student bills which have not been paid before the start of the term, or any subsequent overdue amount, are subject to additional charges including but not limited to a 1% monthly service charge, reasonable attorney fees, both on trial and appeal, other costs and charges necessary for the collection of any amount not paid when due, and cancellation of registration or withholding of services including but not limited to transcripts, grades and diploma. The school will report the amount of an overdue account to a national credit bureau as well as all other relevant information. A $25 charge is levied for all returned checks.

Statements for all registered students will be sent approximately 45 days before the start of an academic term. Typically, the statement for billed charges includes tuition, room, board, student body fee, and health insurance by the term. Payment of these billed charges may be made by various means as follows:

Deferred Tuition: A deferred tuition payment plan is offered through Tuition Management Systems (TMS). The amount of the plan is based on FULL YEAR billed charges including January Term less FULL YEAR net financial aid. Payments may be made in 12, 11, 10, 9 or 8 installments beginning May, June, July, August or September respectively. TMS Applications must be received by TMS in Warwick, R.I., no later than August 1 regardless of the first payment date. There is no interest charge if all payments are made as scheduled with TMS. However, if your TMS payment is late, TMS will assess a $40 late fee, and Linfield will assess a late fee of $25 per late payment per month, and a 1 percent per month service charge for the remainder of the TMS plan. More TMS information is available in the Office of Financial Aid or the Accounting Office. A contract with TMS may be established by calling them at 800-722-4867 and paying the $50 fee by credit card.

Cash Payment: The portion of the term billed charges not included in the TMS payment plan and not covered by accepted net financial aid must be paid by check or money order directly to Linfield by August 5 for fall semester and January 20 for spring semester. Linfield College does not accept credit cards, however, Linfield has contracted with TMS through their “Payment Gateway” program which allows payment to be made by MasterCard, American Express, or Discover. For this service, TMS will charge a variable teleprocessing fee that varies with the amount charged. Please call TMS at 800-722-4867 to enroll or for further information. Payment by credit card to TMS must be made by August 5 for Fall Semester, and January 20 for Spring Semester.

Linfield College Educational Services Agreement: The Linfield College Educational Services Agreement (LESA) is designed to speed the clearing process for the student. Students may access and agree to the terms of the LESA on their web advisor account. The LESA requires a co-signer if the student is under 18 years of age. The student must print a copy of the LESA from their web advisor account and have their co-signer sign and then send the form to the college in hard copy format. The LESA must be completed only once for the student’s entire enrollment at Linfield.

Net Financial Aid: All net financial aid except federal work study must be applied to the student account by October 31 for fall semester and by February 28 for spring semester. To ensure these dates are met, students and parents must submit the proper documentation to the Financial Aid Office in a timely manner. Some financial aid cannot be applied to the student account until after classes begin.

Students are expected to complete financial arrangements before classes begin. The consequences of not adhering to these dates will range from financial fines set by the school up to and including cancellation of enrollment.

Any payment not received by September 1 and February 20 will be placed on a three-month payment plan via TMS. The program is executed as follows:

1) Any student who has a balance that is not covered by financial aid as of September 1 for fall and February 20 for spring will be set up automatically with a monthly payment plan. (Fees apply)

2) TMS will send a detailed statement outlining payment due dates and terms.

3) Students make their scheduled payments directly to TMS. In the event a student overlooks the deadline date and is inadvertently set up on a payment plan the student may contact the accounting office at 503-883-2455 or email thelton@linfield.edu to cancel the payment plan. After payment has been received for the entire balance of the student account the payment plan will be cancelled. The student may also make a partial payment after the deadline of August 5 for fall and January 20 for spring and have the remainder of the balance set up on the payment plan.