Academic Policies and Procedures - All Campuses

Registration

Withdrawal from Courses

Students may withdraw from a course before the end of the third week of a semester or at the end of the first week of a term without any notation appearing on the academic record. Students withdrawing after the end of the third and before the end of the 10th week of a semester, or after the end of the first week and before the end of the third week of a term, will receive a withdrawal designation (W) on the Linfield transcript. Students may not withdraw from a course after the end of the 10th week of a semester or after the end of the third week of a term. Exceptions will be noted in the academic calendar appropriate to the student’s campus.

Leave of Absence from Linfield

Students have the option of taking an approved Leave of Absence (LOA) from Linfield for a specified period of time. Students wishing to take a leave of absence should pick up the form in the Registrar/Registration Office, fill it out and obtain the specified signatures listed on the document. For a leave of absence taken during a semester, the date the form arrives in the Registrar/Registration Office determines the start date of the leave. (All policies outlined in the section “Withdrawal from Linfield” apply to a leave of absence.)

Students pursuing nursing: Taking a leave of absence from Linfield to complete prerequisite courses may result in the forfeiture of resident status, and require application to the School of Nursing in the general application pool. A student will be permitted a LOA without forfeiture of resident status to complete prerequisites at another institution if the student has an approved petition due to extenuating circumstances.

Medical Leave of Absence

The purpose of a Medical Leave of Absence (MLOA) is to provide students time away from Linfield College for treatment of a medical or a mental health condition that impairs a student’s ability to function successfully or safely as a member of the College community. Because of the potential impact both to the individual student and to the Linfield community, the college has the responsibility to establish criteria regarding eligibility for re-enrollment of students receiving a MLOA. The authority to grant a MLOA lies jointly with the Vice President of Student Affairs and Athletics/Dean of Students and the Vice President of Enrollment Management. The Student Health Center and/or Counseling Services will coordinate with the above college officials to collect appropriate documentation regarding the medical status of the student requesting the MLOA. Additional information about the details of the process to follow, the documentation requirements, and the expectations for reinstatement are available from the Student Health Center, Office of Student Affairs, Office of Enrollment Services, or the Counseling Center.

Withdrawal from Linfield

Students may voluntarily withdraw in good standing from the college at any time if there are no disciplinary actions pending against them and if their financial obligations have been satisfied. The withdrawal (W) designation will be posted on the Linfield transcript based on Academic Calendar registration policies as follows:

• When a student withdraws from the college prior to the last day to withdraw and not have course appear on transcript, no course will be posted on the transcript.
• When a student withdraws from the college after the last day to withdraw and not have course appear on transcript, a W is assigned to all courses and posted on the transcript.
• Notification of withdrawal must be made in writing to the Registrar. A withdrawal from Linfield College form is available from the Registrar/Registration Office and must be completed with the required signatures. Where applicable, the student must participate in a Student Loan Exit Interview. Transcripts will not be forwarded or furnished until the Controller of the college has certified to the Registrar the fulfillment of all financial obligations.