Conferences & Events Planning Office:
Residence Halls and Apartments:
Mail and Messages:
As a public service arm of the college, the C&EP staff strives to make planning a conference at Linfield as easy as possible. For this reason, we operate a "one-stop shopping" office. Arrangements for facilities, residence halls, food service, cattery, audio-visual equipment, recreational equipment and any other needs are accomplished through the efforts of our staff. The C&EP Office serves as headquarters for all campus activities during the summer months, and for that reason is a bustling place. The office is open seven days a week from 7:30 a.m. until 7 p.m. during the summer months. Conference planners are welcome to visit the office if they have copying to be done, faxes to send, or just need help with the smooth operation of their conference.
Linfield's residence halls offer a wide variety of living arrangements, and house between 20 and 100 guests. Each residence hall has coin-operated laundry facilities, a lounge with a color television and a variety of other community facilities. Each residence hall room is furnished with oak furniture consisting of a twin bed, chest of drawers, study table or desk, and a chair for each resident. Depending on the size of the room, there may be a closet for each occupant of the room, or one large closet that the occupants share. Since none of the residence halls are air-conditioned, we suggest that guests bring their own small fans, along with other necessities such as an iron, hangers for the closets, etc. With the exception of a few residence halls that have rooms with private baths, restroom facilities are located on each floor of the residence hall. These restroom facilities, along with the other public areas of the residence halls, are cleaned daily by the C&EP staff.
Since each residence hall has a feel all its own, a short description of each follows:
Anderson Hall-- This hall has three floors, and can house 37 guests. Anderson has a nice mix of single, double and triple occupancy rooms.
Campbell Hall-- This hall has four floors, with public lounges on the garden level and the first floor. Other facilities include a large kitchen and a large laundry room. Campbell can house 71 guests in a mix of single, double and triple occupancy rooms. This hall was renovated during the summer of 2000.
Jane Failing Hall-- This hall, one of the largest on campus, can house 86 guests in its four floors. There is a large lounge on the main floor, kitchen on the garden level, and large laundry room also on the garden level. The rooms on the first and second floors of this hall each contain their own hand sinks. This hall was renovated during the summer of 2001.
Frerichs Hall-- Frerichs contains three floors, the first of which contains a large lounge/meeting area as well as a nice size, well-equipped kitchen. Frerichs can house 42 guests and has a mix of single, double and triple occupancy rooms. This hall was renovated during the summer of 2000.
Grover Hall-- Grover was renovated in the summer of 2002. Grover can house 32 guests, and has, as an extra feature, hand sinks in the first and second floor rooms.
Hewitt Hall-- Eighty four guests can be housed on Hewitt's three floors. Hewitt has a large lounge/meeting room on its first floor, as well as a large kitchen. Four rooms on the first floor are handicapped accessible. This hall was renovated during the summer of 1999.
Larsell Hall-- Nice features of this hall include one large lounge and a study room on the first floor. Larsell's 81 beds are a variety of single, double and quadruple occupancy rooms. The quadruple occupancy rooms are suites that contain two bedrooms and a central living room. Three rooms on the first floor are handicapped accessible. This hall was renovated the summer of 1999.
Latourette Hall-- Latourette Hall has three floors which contain double and triple occupancy rooms, and can house up to 34 guests. This hall was renovated during the summer of 2001.
Memorial Hall-- Linfield's newest residence hall can house 20 residents in single and double occupancy rooms. This hall is built into the football stadium and has rooms on the second floor with the lounge area on the first. This hall was remodeled during the summer of 1999.
Miller Hall-- The guests of Miller have the luxury of having the swimming pool, tennis courts, and racquetball courts right across the street. Miller can house 66 guests on its three floors and is arranged with single, double and quadruple occupancy rooms. The quadruple occupancy rooms are set up as suites that contain two bedrooms and a central living room. Three of these suites have their own private bathroom. This hall was renovated during the summer of 1999.
Pioneer Hall-- Constructed in 1882, Pioneer once housed the entire college. Now, the third and fourth floors can house 42 guests. The rooms in Pioneer are some of the largest on campus. The high ceilings, tall windows, and spectacular views of campus are some of the payoffs for being housed on the 3rd and 4th floors. 1st and 2nd floors of Pioneer are classrooms, offices and educational spaces.\
Potter Hall-- Potter Hall was once the president's home at Linfield. Potter can house 31 guests on its three floors, and was renovated during the summer of 2003. The first floor rooms are in a suite arrangement, in which two rooms share a private bathroom.
Mahaffey Hall--Linfield's largest residence hall was completed in the summer of 1994. This three story building can house 95 guests, and contains a large lounge, a formal meeting room, small kitchen, bike storage room and a large patio overlooking the softball field. This is the only residence hall on campus that has an elevator, making all floors handicap accessible.
Whitman Hall-- Whitman's three floors can house 45 guests. The rooms are laid out in single, double and triple occupancy capacities. This hall was renovated during the summer of 2000
Hewlett Packard Park Apartments-- This apartment complex, finished in the spring of 2001, has the capacity to hold 276 guests. These apartments are configured as two, three, and four bedroom suites with each person having their own private bedroom. Included in the suite area are a kitchen, private bath, and washer/dryer combination.
Dana Hall-- Guests staying in Dana Hall will have a cozy atmosphere for a conference. Consisting of 8 two bedroom apartments (16 total beds) each apartment contains its own private bath, kitchen and living area with large picture windows.
Newby Hall-- The second building to be built on the Linfield College McMinnville Campus, Newby Hall has at one point or another been apartments, offices and even gymnasium. Newby Hall is now a residence hall with 18 beds in a mixture of single, double, triple and quadruple suite style rooms where each suite has a private bath.
Legacy Apartments-- This complex of double and triple apartments is across Highway 99W from Linfield College. Each apartment has a private bath, kitchen and living area. The complex has a total of 50 beds.
The Reds-- Commonly called "The Reds", these apartments are furnished with bedroom and kitchen furniture and each has their own backyard. These apartments are connected to the campus computer network, including wireless internet and e-mail. The apartments do not have campus phones.
The Whites-- Commonly called "The Whites" these 22 apartments are spacious triples with two bedrooms. These apartments are connected to the campus computer network, including internet, e-mail, and voicemail.
The Greens-- In "The Greens," each apartment has 2 furnished bedrooms, unfurnished living room and full kitchen. This suburb is connected to the Linfield College computer network (CatNet) and phone system.
Keys play an important role in the degree of security that a conference group is able to enjoy while on campus. For that reason, the Conferences & Events Planning staff takes the matter of keys quite seriously. The exterior doors to each residence hall now have electronic locks requiring the use of a swipe card. The doors to each room inside the residence hall each have a key unique to that room. The conference coordinator will receive a master key for each residence hall used and it will be his/her responsibility to assist people who become locked out of their residence hall. If a master key is lost or misplaced, the conference director will be billed for the cost to "rekey" the entire residence hall. The cost will be told to the conference coordinator prior to their arrival on campus.
The key tag that is given to a conference participant will also double as a meal ticket for admittance into the dining hall as well as an exterior residence hall key. These cards will not indicate to what building or room the key card belongs. All of the cards feature a special bar code that has been developed to insure our guests a greater amount of security. If a key or card is lost we ask that a conference participant report the loss as soon as possible. If a key is found, it must be taken to the C&EP Office to be properly identified.
Depending upon the interest of the conference group, linens can either be included in the fee charged for housing or participants may bring their own bedding. If a group has opted to have bedding and towels provided, guests will find the beds made and towels laid out in the room upon arrival. Once a group has arrived, the C&EP staff will not enter a guest's room, unless special circumstances require it (such as a maintenance item). For that reason, there is a towel and linen exchange offered in the C&EP Office. Guests may bring their soiled linens or towels to the office, and the staff will exchange them for clean items.
The C&EP Office does not operate any public laundry facilities. However, conference participants will find that there is at least one washing machine and one dryer in each residence hall, usually on one of the lower levels. Guests are welcome to make use of these machines, but are encouraged to bring their own detergents and supply of quarters.
As visitors to the Linfield campus have discovered, there are a wide variety of meeting facilities from which to choose. A building-by-building description of what Linfield has to offer your conference group follows:
T.J. Day Hall-- T.J. Day Hall, formerly Northup Hall, the former Linfield Library, designed by famed architect Pietro Belluschi, was built in 1936 at a cost of $65,250. Once the intellectual heart of the college, T.J. Day Hall is getting a complete makeover. Even as the renovation takes shape, much of the original structure remains, including the reading rooms, fireplaces and windows. Four departments – business, english, economics and philosophy – will soon call the building home, along with the Writing Center. The new Center for the Northwest will offer students opportunities to research topics of interest around the Northwest, intern in a non-profit agency, or perform community service, locally and abroad. T.J. Day Hall will be dedicated in the fall of 2011, and a piece of Linfield’s history, restored, will again take its place as a center of academic life.
Melrose Hall-- Dedicated in 1929, this building serves a variety of purposes. Central to the college, the building houses most of the administrative offices for the campus, but it also contains several meeting spaces. The largest facility for group usage in Melrose Hall is also the largest space on campus. Melrose Auditorium has a current seating capacity of 420 people on its two levels, and is an acoustical delight. On the main level are comfortably padded chairs, while the upper level contains older wooden theatre style seats. As a centerpiece of the auditorium, the Casavant organ that was installed in the late 1960's serves as a backdrop for the stage. Located in the lower level of Melrose is Jonasson Hall as well as 2 other conference rooms. This room provides a warm atmosphere for smaller group meetings, with seating not to exceed 120 people. On the second floor of Melrose, conference attendees will find six classrooms of varying sizes, with capacities ranging from 15 to 50 people. Attached televisions in the classroom make this building very popular among conference planners.
Riley Student Center-- As implied by its name, this building is the center for the student body during the academic year. During the summer months, however, there are spaces within this building that also make it ideal for registrations and large group meetings. The foyer in Riley Hall (adjacent to the bookstore ) has successfully served as the space for many conference registrations. Just beyond the foyer, the Fred Meyer Lounge has also been used for registrations. The lounge is also a favorite for informal gatherings, with its hardwood floor (remnants of the original hardwood floor contained in the gymnasium that used to occupy this building), rattan furniture, and majestic fireplace. Also located in this building is the second of the large flexible meeting rooms the campus has to offer. This room , like Jonasson Hall, will also seat a maximum of 120. It has been used for meetings, exhibit displays, group headquarters, etc. Riley Hall also contains 2 small conference rooms, O'Rileys, a student lounge and the campus game room.
Walker Hall-- This building, across a courtyard from Riley Hall, was created during the renovation that split the original Riley Gym into two buildings in 1992. The building's main entrance features spectacular oak staircases that set the tone for the rest of the building. There are 11 classroom spaces in this building, ranging in occupant capacity from 12 to 40. The five language rooms on the third floor of this building are the pride of the campus. Representing the Japanese, German, French, Chinese and Spanish cultures, these theme room concepts are quite rare on college campuses in this country. The Spanish Room, for example, contains a mural that covers two of the walls of the room, while the German Room contains a pine ceiling inset with German carvings. Another feature of this building is the inclusion of a TV/VCR/DVD unit in every room.
Taylor Hall-- When it was brought to the Linfield campus in 1947 from its service as a World War II army mess hall in Portland, this building was meant to be used by the chemistry department as laboratory and classroom space. Today, the building is home to the business department. As such, the building contains six classrooms, three of which are designed to hold at least 35 people.
Murdock Hall-- Built in 1982, this building houses the Department of Biology on the second floor, and the Department of Chemistry on the first floor. The building's atrium and outdoor courtyard have been a favorite for many functions, including some weddings and special receptions. The first floor features a lecture hall which seats 60.
Graf Hall-- Although home to the physics, mathematics, and computing science departments, this building does have something to offer conference groups. Among its offerings is a lecture hall that will seat 110 people. In addition to the lecture hall, there are three other classrooms in the building that range in capacity from 25 to 45 people.
HHPA/Ted Wilson Gymnasium-- The Physical Education Building, completed in 1989, contains classrooms and anatomy/physiology laboratories, 3 full size basketball courts, weight training room, handball/racquetball courts, treatment center and a multipurpose room. The 3500 seat Wilson Gymnasium is the location of many events both academic and athletic.
The building houses:
Aquatics Building-- The Aquatics Center, part of the Physical Education complex completed in 1989, is the home of the nationally ranked Wildcat swimming teams. The pool is available for recreational swimming throughout the year.
Rutschman Field House-- The fieldhouse, named for former Linfield football coach and Athletic Director Ad Rutschman and his wife Joan, was completed in the fall of 1995. It is the final building in Linfield's athletic complex. The fieldhouse contains a 26,600 square-foot playing field that can be partitioned off to accommodate numerous activities at once. It provides all-weather instruction and practice space for many sports, ranging from baseball and tennis to golf.
Maxwell Field-- Maxwell field is home of Linfield's nationally acclaimed football program. The field is made from the durable AstroTurf material. The program has had 55 consecutive winning seasons. In addition to the field, there is an eight lane all weather track.
Tennis Courts-- There are multiple tennis courts available to suit your tennis playing needs, located by the HHPA building and Maxwell Field.
Helser Baseball Field-- Roy Helser Field was named in honor of Roy Helser. Helser is a Linfield alum, long-time faculty member, and a former Linfield basketball and baseball coach and athletic director. Helser Field was dedicated in 1973. In 1991 the Jim Wright Stadium at Helser Field was dedicated in honor of Jim Wright, his wife and parents.
Soccer Field-- Located next to the Helser Baseball Field, the soccer field is the playing field of both the men's and women's soccer teams as well as lacrosse.
Sports Practice Fields-- We have many open fields for your sports practicing needs.
Softball Field-- The home of NCAA Nationa Championship winning softball team (most recently 2007 and 2011). The softball field has come a long way since 1995. Then, it was a red rock infield with a temporary fence put up every season. There were no dugouts, and the batting cage was in disrepair. Renovations to the field began in the winter of 1996, when the infield was torn up and resurfaced, a drainage system was added, dugouts were built, the batting cage reconstructed, and a permanent fence put up. Renovations continued in 1997 when another batting cage was added and construction began on a smaller version of the Jim Wright baseball stadium. The most recent addition includes new aluminum stands and a new announcers box. In 2010 netting, fencing, and batting cages were added.
Renshaw Hall-- Although not used extensively by conference groups, those groups with musical interests find this building adequate to their needs. On the main level is the Renshaw Gallery, which allows for a great amount of flexibility in its use because of its large space. On the second floor, which was made accessible by elevator during the summer of 1996, there are four classrooms of substantial size. One, used by the choir during the school year, can seat as many as 70 people, the second has a capacity of 20. In the basement of this building is the Wold Band Room, which is used for rehearsal space and other functions that require a larger space, the other 2 are ground level classrooms with seating for 50 each.
Withnell Commons-- This is the Linfield Post Office, this building also has a room that can comfortably seat 50 for meetings or banquets and is one of the few air conditioned meeting spaces on campus.
The college library has a wide variety of audio-visual equipment available for conference groups. Although the supply of some items are limited, items such as TVs and VCRs are found in most of the classrooms on campus. The fee for the use of this equipment is included in the daily facility fee that is charged on a per person/per day basis. For more information on this fee, please consult the billing section of this information packet.
If the audio/visual equipment which we have available is not sufficient for a conference group's needs, we will be glad to rent additional equipment from a third party, and then add those costs to the group's final billing statement.
The C&EP staff will make every attempt possible to insure that individuals in your group get mail or messages in a timely manner . If mail needs to be delivered, a C&EP staff member will locate the group leader, and that individual will be given the mail. In the case of a message that comes to our office, the message will be delivered to the group's leader for delivery to the appropriate person.
In order to insure the quickest possible delivery of mail to conference guests, please notify your conference participants in advance that any mail sent to them should be addressed as noted below. Failure to do so will slow down the mail's delivery.Participant's NameYour Conference Namec/o Conferences & Events Planning OfficeLinfield College900 SE Baker St.McMinnville, OR 97128-6894
Mail which arrives after a conference has left campus will be returned to the sender, unless other specific forwarding instructions are left with the C&EP staff.
If there is a need for certain members of a conference group to have telephones in their rooms, special arrangements can be made. The college is limited in the number of telephones that we can provide in to conference guests so generally only the conference coordinator and key people in a conference will have telephones provided. If more people need telephones they will be required to bring their own touch tone telephone. In the residence halls local calls can be made but long distance calls will need to be collect or billed to a credit card or third party.
There are no pay phones on Linfield College. The Riley Campus Center, Dillin Commons, and the Athletic Complex both have telephones which will make local calls (or long distance with a credit card or a collect call) available for everyone to use. Also there are pay phones at the 7-11 located just across Hwy 99W from Linfield College. In order to maintain positive relationships with other departments on campus, we must ask that conference participants refrain from going into other offices to ask to use their telephones. If a call needs to be placed and the individual can not locate a telephone they may make their call from the C&EP office.
During the summer of 2001 the Post Office of Linfield College moved to its new location in Withnell Commons. Guests wanting to purchase stamps or mail small packages are welcome to stop by the Post Office window for assistance from one of the capable staff. Summer hours are 10am to 4pm. For your conference's convenience, outgoing mail can also be dropped off at Cozine Hall.
The Linfield Bookstore is located on the main level of Riley Hall. The bookstore is open Monday through Friday from 8:30 a.m. to 4 p.m. The bookstore has a variety of items available for purchase, including Linfield t-shirts and sweatshirts, greeting cards and office supplies. If your group has special interest in the bookstore's offerings and your participants will be unable to visit it during its normal hours of operation, there is the possibility to arrange for special weekend or evening hours.
The best place to obtain change for paper currency during the summer months is at the C&EP office. O'Rileys, bookstore and Post Office only keep enough change for their normal daily operations, so it would be best to advise participants to make use of our office if they need to change money. The money supply varies from day to day so money changing may be difficult on certain days.
Jereld R. Nicholson Library, completed in 2003 is open to the public during limited hours in the summer. The library contains over 118,000 volumes of books, 24,000 bound volumes of journals, and subscribes annually to over 100 periodicals. If one of your participants is interested in continuing an ongoing research project or just wants to sit and read the daily newspaper, the library is open Monday through Friday from 8 a.m.- 5 p.m. The library also has a change machine that will take dollar bills and exchange them for quarters.
Due to an agreement with Sodexho, the C&EP staff is able to offer the services of this small deli/snack shop during the summer months. Some of the O'Rileys more popular offerings include espresso drinks, fresh-baked cookies and soda pop. Hours of operation vary according to the number of people on campus, but there is the ability to add special hours for your group. The O'Rileys staff also provides special beverage services that your conference group may want to consider. In order to arrange for special hours of operation or order a beverage service for your group, the C&EP Office needs to be notified at least two weeks prior to your group's arrival on campus.
Conference participants are welcome to stop by Linfield's Office of Admissions at any time during their stay on campus. Located in the Michelbook House, the Office of Admissions is open Monday through Friday from 8 a.m. to 5 p.m. and can provide conference participants with application information, financial aid information or set up an appointment with an admissions counselor.
The C&EP Office does have a limited supply of recreational equipment available to conference participants. Items may be checked out from the C&EP Office, and include such things as volleyballs, basketballs, soccer balls, tennis rackets, tennis balls and frisbees (along with frisbee golf maps)