All charges and expenses accumulated by your conference group will be compiled in a master billing statement which will be sent to the conference planner, or some other specifically designated person, shortly after the conclusion of the conference. This process usually takes at least two weeks, with a three week time period being more realistic. Generally, the billing statement will be broken into three sections: lodging, food service, and miscellaneous charges. Within the miscellaneous charges section will be facility fees, damage fees, extra equipment charge, etc. In the case of damages the C&EP statement will attempt to provide you with the appropriate supporting documentation. The billing statement will also reflect any conference deposits made prior to the time of the final billing.
Upon receiving the billing, the conference group will have two weeks from date of receipt to return payment to the C&EP Office. All payments should be made payable to Linfield College, and mailed to:
Conference & Event Planning Office
900 S.E. Baker St.
McMinnville, OR 97128-6894
All of the rates that conference groups are charged may be subject to some negotiation, and are dependent upon the size of the group and the length of the group's stay at the college. The rate ranges given below are only intended to give you some general pricing information. If you become serious about having your conference at Linfield, more definite price quotes will be given to fit your group.
Residence Hall Double w/ linen-- $24.00-$32.00 per person per night
Residence Hall Double w/o linen-- $2100-$28.00 per person per night
HP Apartments w/ linen-- $80.00-$160.00 per apartment per night
Facility Fee--$6.25-$11.00 per person per day (with a minimum of $150.00 per day). This fee includes the use of the swimming pool, all available audio-visual equipment, all available meeting room space, as well as all set-ups for meeting spaces.