Electronic Advising Files

Office of Academic Advising is phasing in an electronic advising file system for all new students enrolling Fall 2013 and later.  Electronic advising files will be produced each semester for new students; paper advising files will not be created for students enrolling Fall 2013 and later.  However, paper advising files will be maintained for current students and phased out as those students graduate.

Electronic advising files can be accessed through WinFiles.  Instructions to access your electronic advising files are below.  ITS can provide support for creating a shortcut to your electronic advising file folder on your computer desktop.

Advising files, when used in conjunction with advising tools in WebAdvisor, are valuable information resources. Faculty may find the following information items in advising files:

• Data Sheet
• High School Transcript
• Provisional Admission requirements (if student was provisionally admitted)
• Advising Notes Page (fillable)

A student who has transferred college credit to Linfield will also have the following documents in their electronic advising file:

• College transcripts (if student has transfer credit)
• Transfer Equivalency Report
• Program Evaluation
• Linfield Transcript

Faculty advisors are encouraged to maintain and update their advising files with additional information, including:

• Notes recording advising meeting dates and discussion points
• Class schedules
• LC worksheet 
• Long Term (4 year)  academic plan form
• Major / minor specific advising worksheets

Accessing Electronic Advising Files

Note: Winfiles is not available off-campus or through wireless internet on campus without a VPN connection.  If you need off-campus access, please contact the support desk at support@linfield.edu.

 

Connecting to Winfiles with Microsoft Windows

1. Windows 7, Vista- Click the “Start”  icon and in the Search field type:\\winfiles2\resources\applications\academic_advising\your last name here followed by a space and the 4 character department code then press “Enter.”

 

For example, if my last name was Smith and I was a member of the Education department, I would type the following in the search field:  \\winfiles2\resources\applications\academic_advising\smith EDUC

 

Note: If you receive an error message when you press “Enter” make sure your input matches the instructions above.  If you are still unable to access your folder please contact the support desk at support@linfield.edu.

 

1. Create a shortcut on your desktop.  You can create a shortcut to Winfiles by clicking on the folder  in the left side of the browser field and drag it to the desktop.  This will allow you to quickly connect to Winfiles in the future.

 

Connecting to Winfiles with Mac OSX

1. Connect to the Winfiles server.  Open the finder  application and then click “Go” at the top of the screen and then choose “Connect to Server”

 

1. Enter the server address.  In the “Server Address” field type: smb://winfiles2.catnet.wfo.linfield.edu/resources/applications/academic_advising/your last name here followed by the 4 character department code and then click “Connect.”

 

For example, if my last name was Smith and I was a member of the Education department, I would type the following in the search field:     smb://winfiles2.catnet.wfo.linfield.edu/resources/applications/academic_advising/smith EDUC

 

Note: If you receive an error message when you press “Connect” make sure your input matches the instructions above.  If you are still unable to access your folder please contact the support desk at support@linfield.edu.

 

1. Create a shortcut in Places (Favorites).  You can create a shortcut to Winfiles by clicking on the folder icon at the top of the window and dragging it to Places (called Favorites on newer versions of OSX) in the left side of Finder.  This will allow you to quickly connect to Winfiles in the future.