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Advisor/Advisee Relationship and Responsibilities

The relationship between advisor and advisee is one of shared responsibility. Though students are ultimately responsible for their own choices during college, in order to make informed decisions faculty advisors and others in the Linfield community provide mentoring, advice, and information.  A student’s faculty advisor is the student’s primary resource regarding academic issues, opportunities, and programs.

The student’s responsibilities in the advising relationship are to:

  • Take the initiative to contact and get to know your faculty advisor, and help your faculty advisor get to know you.  Be mindful of the need to work with your faculty advisor during posted office hours or make other arrangements in advance.
  • Consult with your faculty advisor about changes in your academic progress, course selection, and academic, career, and life goals.
  • Notify your faculty advisor immediately whenever a serious problem (medical, financial, personal) disrupts your ability to attend classes or interferes with your ability to focus on your education and to perform your best work.
  • Prepare for meetings with your faculty advisor by gathering relevant decision-making information, creating a list of questions and drafting a course schedule (if the meeting is focused on course selection for the coming semester).
  • Keep a personal record of your progress towards your degree.  Organize official college documents (catalog, Linfield Curriculum Worksheet, etc.) and bring them with you to advising meetings.
  • Be familiar with the Linfield Curriculum, GPA, and major(s) and minors(s) requirements.  Schedule courses each semester in accordance with those requirements.
  • Follow Linfield procedures when registering for courses and making adjustments to your class schedule.
  • Observe academic deadlines.  Know when to register and when to drop or add classes.  Schedule an appointment with your advisor well in advance of these deadlines.
  • Take the initiative to investigate options for changing advisors if you no longer have an interest in the advisor’s area and/or a positive relationship is not developing.

The faculty advisor’s responsibilities in the advising relationship are to:

  • Be accessible to advisees through posted office hours, scheduled appointments, telephone calls, and emails.
  • Assist advisees in developing long-range academic goals and plans and to address immediate problems or issues.
  • Assist advisees in making choices that will lead to the development of a successful academic plan and educational experience.
  • Provide advisees with up-to-date and accurate information about selecting courses and developing an academic plan that satisfies degree requirements.
  • Clarify Linfield policies, requirements, programs, and procedures.
  • Be a responsive listener and refer advisees to a support office or person when appropriate.
  • Discuss with advisees their academic performance and the implications of their performance for their academic and career goals.
  • Discuss career opportunities with advisees and make referrals to Career Center when appropriate.
  • Empower advisees to explore their interests and make their own decisions regarding academic, career, and life goals.
  • Encourage advisees to change advisors if they no longer have an interest in the advisor’s area and/or a positive relationship is not developing.
  • Understand and comply with the mandates of the Family Education Rights and Privacy Act of 1974 as Amended (FERPA).

The Office of Academic Advising supports the advising relationship by:

  • Providing resources and information to faculty advisors and students.
  • Working closely with students to connect them with their faculty advisor and academic resources available on campus.
  • Updating and maintaining resource materials for faculty advisors.
  • Providing academic advising for special populations of students including pre-health professions (excluding pre-med), pre-law, probational and provisionally admitted students.
  • Maintaining a library of current literature on advising theories and activities.
  • Distributing Declaration of Change of Academic Program forms for students to change faculty advisors and/or to declare or change their major.