Faculty Advisor's Guide to Advising Appointments

Advising Preparation

  • Keep your copy of the red Academic Advising Handbook handy.
  • Refer to the Academic Affairs Weekly for timely updates on advising-related information.
  • Review your list of advisees in WebAdvisor.  Be prepared to run program evaluations for students at every advising appointment.
  • Check to make sure you have easy access to your advisees' electronic advising files in Winfiles.
  • Review the upcoming list of course offerings on the Registrar's website

Advising Scheduling

  • Decide on advising time blocks, length of appointments, and how you want your advisees to sign up.  Consider setting up a doodle poll or have a sign-up sheet outside your office door. Be strategic about this early on in order to avoid a rush of appointments a few days before registration begins.
  • Schedule longer appointments with advisees who have received academic alerts recently or who you know have more to discuss.
  • Contact your advisees using the email feature in WebAdvisor. 
  • Set clear expectations for your advisees about scheduling and preparation for advising appointments.

Conducting Advising Appointments 

  • Have ready access to your advising files and WebAdvisor.
  • Start the appointment by asking the student what their goals are for the advising appointment.
  • Ask students questions about how they are doing academically and personally, and listen. Learn about what's going well and what could be better, and provide support and/or make referrals as needed.
  • If the student is undeclared, discuss major discernment (students must declare by the time they've earned 45 credits)-what is the student interested in or passionate about? What classes has the student particularly enjoyed at Linfield thus far? What kinds of things are they interested in doing after graduation?
  • If the student is majoring in your department, discuss their educational/professional plans beyond graduation.  Consider opportunities to further build their skills by engaging in research, adding a minor, applying for an internship, or planning to study abroad.
  • Review the course schedule that the student proposed in the context of the conversation you've already had and upon review of the student's Program Evaluation. How does the schedule fulfill graduation requirements and contribute to their overall educational plan?
  • Remind students to complete forms and submit exemplars in Taskstream for LC courses.
  • Clear the student to Register in WebAdvisor after the advising appointment. 

Using the Program Evaluation 

The Program Evaluation in WebAdvisor is a helpful tool, with some limitations.  The system does not automatically catch some institutional requirements, particularly in the Linfield Curriculum section.  Pay close attention to the following:

  • No more than two courses from a single department may count toward the Linfield Curriculum requirements. (For the purposes of the LC requirements, SOAN, SOCL, and ANTH courses are considered from the same department.  Courses in THTR and TCCA are considered separate departments).
  • Courses that count for the Upper Division requirement must be 300-400 level, outside the student's major department (unless they are a double-major) and carry a Mode of Inquiry (not Diversity Studies) designation. 
  • A maximum of eight paracurricular credits may count toward graduation; no more than four from a single department. 

Students wishing to make adjustments  to their Program Evaluation (count a course to a different, eligible, LC requirement, for example) should contact the Registrar's office.