Faculty Advisor's Guide to Advising Appointments
- Decide on advising time blocks, length of appointments, and how you want your advisees to sign up. Consider are choosing days/times over email, setting up a doodle poll, or have a sign-up sheet outside your office door. Be strategic about this early on in order to avoid a rush of appointments a few days before registration begins.
- Contact your advisees using firstname.lastname@example.org. Set clear expectations for your adivsees about scheduling and preparation for advising appointments.
Conducting Advising Appointments
- Have ready access to your advising files and WebAdvisor.
- Ask how the student is doing-how are they feeling about the current semester academically and personally, do they have any specific concerns that they’d like to address in the appointment today?
- Talk through each class the student is taking this term-what are they learning in each class? What would they estimate their current grades to be?
- If the student is undeclared, discuss major discernment (students must declare by the time they've earned 45 credits)-what is the student interested in or passionate about? What classes has the student particularly enjoyed at Linfield thus far? What kinds of things are they interested in doing after graduation?
- If the student is in the major, discuss what their educational plan looks like to graduation, opportunities to further build their skills by engaging in research, adding a minor, applying for an internship, or planning to study abroad.
- Review the course schedule that the student proposed in the context of the student's interests and Program Evaluation. How does the schedule fulfill graduation requirements and contribute to their overall educational plan?
- Clear the student to Register in WebAdvisor after the advising appointment.
Using the Program Evaluation
The Program Evaluation in WebAdvisor is not a perfect tool. The system does not automatically catch some institutional requirements, particularly in the Linfield Curriculum section. Pay close attention to the following:
Students wishing to make adjustments to their Program Evaluation (count a course to a different, eligible, LC requirement, for example) should contact the Registrar's office.
- No more than two courses from a single department may count toward the Linfield Curriculum requirements.
- Courses that count for the Upper Division requirement must be 300-400 level, outside the student's major department (unless they are a double-major) and carry a Mode of Inquiry (not Diversity Studies (US or GP)) designation.
- A maximum of eight paracurricular credits may count toward graduation; no more than four from a single department.
Transfer courses may appear on the Program Evaluation in a couple of ways:
- If Linfield offers a course that is equivalent to the transfer course, then the Linfield course will appear in the Program Evaluation (e.g. HPE 295 at Mt Hood Community College is equivalent to HHPA 180. A student who transferred in this course will have HHPA 180 appear on his/her Program Evaluation).
- If Linfield does not offer a course equivalent to the transfer course, it will appear in the Program Evaluation with information on the discipline, course level, and LC if applicable (e.g. BI 101 at Mt Hood Community College will appear on a student's Program Evaluation as BIOL1NW).
- Transfer Courses may appear with a "?" on the Program Evaluation. This means that the course is pending approval by a department or LC working group. Refer to the Transfer Equivalency Report in the student's advising file for details about this course. Contact the Registrar's office for more information.
Contact Academic Advising in Melrose 010, email email@example.com or call 885.2250 for assistance.