Activities

AV Planning Form

*Bold items are required

*Contact Name:

*Phone:

*Contact Email:

*Sponsoring Organization

*Date of Use:

*Name of Event:

*Location:

*Start Time:

a.m. p.m.

*End Time:

a.m. p.m.

*Sound Check Time:

a.m. p.m.

	Vocal Mics	How Many?
	Instrumental Mics	How Many?
	Instrument Inputs (DI Boxes)	How Many?
	Wireless Mics *	How Many?
	iPod/Computer Input
	CD Player
	Karaoke Machine
	Stage Lighting
	Dance Lighting
* The use of this equipment will be up to the discretion of the AV team

Equipment Description

Stage Lighting is stationary lighting that can be of different colors and works best for lighting up performers and or a stage.
Dance Lighting is lights that move, change colors, and flash. They work well for dances, karaoke, and parties.

Will there be a DJ?

If yes, who will the DJ be?

Please use the following space to describe the event so that we can best serve your needs:

Linfield College Non ASLC Affiliated Organizations:

$25 plus the cost of Work Study - Light and Sound equipment, and techs to set up, run the show and strike the event
$30 - Additional charge for off campus events
$20 - Fee for turning in a request form less than 7 days prior to event

All charges must be paid in full prior to the event

ASLC Clubs and Organizations:

All charges must be paid in full prior to the event

The AV team will review all sound requests and appropriate equipment will be provided to the best of our ability. There are many nights when we will have multiple requests and a limited amount of equipment, so we will do our best to provide everything that is needed for all, but we make no promises. If we are not able to fulfill the entirety of your request, we will be in touch to let you know what we can provide.
All events WILL BE RUN by the AV techs unlesss other arrangements are made with the AV team in advance. The Director of College Activities must approve these arrangements.
If the event is late in starting, the AV tech will wait 25 minutes before packing up the equipment and leaving.
There will be absolutely NO ALCOHOL OR DRUGS at any event that the AV equipment is being used. If there is any alcohol or drugs at the event, the organization sponsoring the activity will be charged a $50 fine and they will not be able to use the AV equipment for the remainder of the academic year.
During the event, it is the responsibility of the sponsoring organization to make sure that the equipment is not stolen or damaged. Any damages or loss of equipment will be charged to the sponsoring organization.

I have read and understand both the billing information and the terms and conditions above.

*Signature of representative of sponsoring organization: