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Direct Deposit (E-check)

The Accounts Payable office is now offering electronic Direct Deposit (E-check) to all students and employees for reimbursements and refunds.  Please see Exception section.

Employee Reimbursements

All employee reimbursements are eligible for this direct deposit program. Any employee wishing to participate in the program can enroll online through WebAdvisor using their Linfield Catnet Login and Password.  

Simply log on to WebAdvisor and look for Employee Information - AP Direct Deposit - Bank Information 

Student Reimbursements & Account Refunds

All students with domestic bank accounts are eligible for this service. (See exceptions section)  Any student wishing to participate in the program can enroll through WebAdvisor using their Linfield Login and Password. Simply logon to WebAdvisor and look for Financial Profile -Bank Information (U.S.)

Direct Deposit Sign-Up Waiting Period

You will be eligible for direct deposit approximately two weeks after initial sign up.  If a payment occurs during this two-week period, a paper check will be issued.  This is to verify that the routing & account number you provided on WebAdvisor is valid.  Once your bank information is verified, we will process all eligible payments as Direct Deposits (E-checks).  Note: It is the employee or student’s responsibility to review the accuracy of personal information and payment information & to update their information when there is any change to their bank account that affects their direct deposit.

Payment Notifications

All notifications to direct deposit recipients are made via e-mail to the recipient’s Linfield.edu email address on the day of the check run in Accounts Payable. Direct deposit email notices will contain information that was previously printed on the check stub and will also confirm where the payment was sent to.

When will the deposit be credited to my account?

The funds will be credited to your account within 2-3 business days, depending on your Banking Institution. Less time if your account is at the same bank as the college uses (currently US Bank).

Disbursement Scheduling or Other Help or Questions Not Listed Below

If for some cases a payment needs to be specially handled, please contact Accounts Payable.

Questions regarding this service should be directed as follows:

Other Questions

  1. What is E-check:
    An E-check is a direct deposit made via an electronic transfer to a checking or savings account (held within the United States).
  2. What is the benefit of an E-check?
    E-checksare a safe and secure way to make sure your money gets into your account in a quick and effortless manner on your part and avoids mailing delays, postage costs, risk of lost checks, unnecessary handling or holding in A/P, and trips to the bank. It’s another way to go GREEN helping us all reduce our carbon footprint.
  3. How do I sign up?
    Go to Linfield College WebAdvisor and follow the links for employees or students.
  4. How do I change my bank information?
    It is the employee’s/student’s responsibility to update the account if there are any changes in the bank information (ie: account closed, etc.). Make changes via WebAdvisor. Each change to the bank information will require verification and may take 7-10 business days.

Exceptions

There are certain limited circumstances under which payment by paper check rather than direct deposit is necessary or justified, including:

Foreign Nationals

Because U.S. financial institutions generally require a valid SSN for mandatory federal reporting purposes, foreign nationals who experience a waiting period before being issued a SSN may encounter difficulty in opening an account with a U.S. financial institution. Such individuals will be paid by paper check.

International ACH Transaction (IAT)

Linfield College is obligated to comply with the requirements of the United States Department of Treasury Office of Foreign Assets Control (OFAC), which oversees payments sent outside the territorial jurisdiction of the United States. This includes automated clearing house (ACH) payments, such as direct deposits of payments to students or employees. At this time the College is unable to process ACH direct deposit payments that are outside the United States.  Therefore, such payments will instead be processed using paper checks or processed through our peer Transfer International Wire program.

Reimbursements over $15,000

Employees or students who have reimbursements greater than $15,000 will not be able to receive their reimbursements via direct deposit.  Linfield College internal controls require these to be reimbursed via paper check.