FINE PRINT

The Accounting Office monitors the Account Clearing process with direct input assistance cooperatively with the Office’s of Admissions, Financial Aid, Finance and Administration, Registrar, and Student Services. A student must “clear” their account prior to each semester of enrollment.

A student account is considered “Cleared” IF

A 1) The Statement of Account is paid in full by cash and/or check to include Tuition, Room (unless exempt in writing by the Housing Office), Board (unless exempt in writing by the Housing Office), ASLC fee, Health Insurance (unless waiver in writing has been received by the Office of Finance and Administration), and any other fee, so the account balance is zero; OR,

A 2) The Net Cash Due is paid in full and a properly completed and signed Interim Promissory Note (IPN) has been received by the Accounting Office by the clearing date of August 5 for fall and January 20 for Spring; AND,

B The “Certificate of Immunization Form Status” (one time only at first admission) and current “Off Campus Residence Address” are on file with the Student Services Office; AND,

C The High School Transcript (one time only at first admission) or most complete College Transcript is on file with the Office of the Registrar; AND,

D The Office of Financial Aid must have received all documentation necessary to make your award Complete for Disbursement; AND,

E The “Student Insurance Waiver”, if applicable, must be properly completed once each school year, signed and on file with the Human Resources Office; AND

F A current Tuition Management Systems (TMS) ) monthly payment plan, if applicable, must be approved and documented at TMS; AND,

G Any Short Term Emergency Loan at the Office of Financial Aid that is due and payable must be paid in full; AND,

H The “Request for Tuition Remission” form for qualified students must have been properly completed, signed and received by the Office of Enrollment Services; AND

I The “Clearing Date” by which the above must be RECEIVED by the proper Office at Linfield is August 5 for fall semester and January 31 for spring semester.

If a student account has been properly “cleared” on or before the “Clearing Date”, the student will avoid the “Late Clearing Fee” (LCF) of $100.00. The LCF will be strictly enforced on August 6 for fall semester and January 31 for spring semester.

A student account must be “Cleared” in order to obtain a “Current Linfield Student ID” card, which is required.

A “Current Linfield Student ID” card will allow a student to:

• pick up a residence hall or apartment access key
• get access to the meal plan
• get a class schedule
• get a transcript
• cash a check
• register or change registration
• attend athletic events
• use the bookstore
• use the library
• use the computer lab
• use the HHPA and Recreation Complex
• attend ASLC events

If an account has not been “Cleared” by the “Clearing Date”, in addition to the Late Clearing Fee, the student is subject to additional various late fees or fines, service charges, denial of services, and cancellation of enrollment on the first day of class.

CONTACT INFORMATION, OFFICE OF:

Student Accounts 888-777-0008 FAX 503-883-2630 acct@linfield.edu

Accounting Brenda Botten 503-883-2241 bbotten@linfield.edu

Admissions 503-883-2213 admission@linfield.edu

Financial Aid 503-883-2225 finaid@linfield.edu

Health Insurance Tiffany Helton 503-883-2455 thelton@linfield.edu

Registrar 503-883-2211 reg@linfield.edu

Student Services 503-883-2278 ss@linfield.edu

“It is the responsibility of each student to be aware of and to meet the catalog requirements for graduation and to adhere to all other deadlines, rules, and regulations published in this catalog, the Student Handbook, and the Linfield College Policy Handbook.” (Catalog) This policy includes meeting the requirements of the Accounting Office in the account clearing process and payment procedure. The catalog requirements are available on our web site in Section One at http://www.linfield.edu/academics/catalog.php. Information and staff help is available on student accounts in the Accounting Office from the Cashier in Melrose 105-C Monday through Friday 09:00 AM to 3:30 PM and from the Staff Accountant in Melrose 105-B from 08:00 AM to 5:00 PM. Individual Statement of Account information is also available to every student on the Linfield Web Advisor at http://webadvisor.linfield.edu/WebAdvisor/WebAdvisor then “log in” tab. If the student is relying on their parent or benefactor to comply with the requirements, it is the students responsibility to provide the necessary information to the parent or benefactor to ensure compliance.